EOWG Meetings 2019

From Education & Outreach

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Draft minutes are available at the end of the teleconference at the URI: http://www.w3.org/YYYY/MM/DD-eo-minutes where YYYY is the year, MM is the month, and DD the date. <-- you have to change that in the linked URI :)

20 December Teleconference

Agenda

  1. WCAG-EM Report Tool update (<10 minutes)
    • Get resolution on minor change "New in WCAG 2.1" -> "Added in WCAG 2.1"
      WCAG 2.1 option wording (can add your +1 to the GitHub issue now :-)
  2. Curricula (~40 minutes)
  3. 2019–2020 (10-20 minutes)
  4. Eval Videos (<remaining time)
    • Discuss assistive technology (AT) icons
    • Comments for final revisions - discuss any input for now (survey open for additional thoughts)
  5. Work for this Year (5 minutes)
    • Eval Videos survey (closes 7 January)

Summary

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20 December 2019 Minutes

Participants

  • Present: @@
  • Regrets: @@ (No survey response from @@)

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

13 December Teleconference

Agenda

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Summary

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13 December 2019 Minutes

Participants

  • Present: @@
  • Regrets: @@ (No survey response from @@)

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

06 December 2019 Teleconference

Agenda

(Reminder of Reviews (Squirrel, Monkey, Butterfly, etc.:-)

  1. Evaluation Resources Intro Videos
    • Discuss Assistive Technologies icons (to be used in a video very briefly)
    • (fyi: Voice-over recording scheduled for next week!)
    • Survey for Monkey Review of video changes - open 4-11 December
  2. WAI 5 ability icon set
    • Discuss feedback
    • Survey for Monkey Review - open 6-12 December
  3. Updated WCAG-EM Report Tool
    • Summary of changes: Added WCAG 2.1 and import functionality, Minor impact on the UI (to "Scope" and "Audit" sections)
    • Survey for Butterfly Review (approval to publish) - open 6-12 December
  4. Work for this Week
    • Eval videos - Survey for Monkey Review of video changes - open 4-11 December
    • Curricula support material - Survey for Squirrel Review of requirements analysis - open 4-11 December
    • Weekly Survey - open 6-12 December
      • WAI 5 ability icon set - Survey for Monkey Review
      • WCAG-EM Report Tool - Survey for Butterfly Review (approval to publish)
    • Outreach
    • Update your Availability for EOWG Teleconferences, especially for 3 January

Summary

The meeting began with a reminder to review the newly implemented animal iconsto understand resource review levels. Chairs are available to answer any questions about them. Next Shadi presented the new set of videos for review, explaining that survey responses were used to make modifications. Today's review will confirm that issues have been adequately addressed. Most discussion centered on the disability icons circulated earlier. Shadi thanked the group for the feedback which the producers will consider. He reminded them that the survey would be open until the 11th but after the voiceover is recorded on the 12th changes would be much harder to implement, so please get any additional feedback in ASAP. Shawn reiterated that as these are refined they are likely to be used consistently across the WAI site. Shadi then updated the group on changes that have been made to the WCAG-EM Report Tool, including the option to choose WCAG 2.1 criteria. There is a wish list for further improvements and Shadi is reviewing how much more of the developer's time is available and how to prioritize next steps. Brent closed with a reminder of the open surveys and work for this week.

Minutes of 06 December

Participants

  • Present: Shawn, Sharron(first part), Brent, Helen, Lewis, Laura, Eric, Shadi, Mark, Vicki, Hidde, Howard, Kris Anne
  • Regrets: Estella, Kevin, Daniel

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Sharron, 12 December 2019
  • [done] Name, Date

22 November 2019 Teleconference

Agenda

  1. Resource Project Updates
    • Evaluation Videos - Monkey survey just closed. Editor to follow up on comments.
    • WAI Curricula - Butterfly Approval survey open until 26 November
    • Authoring Tools list - a bit on hold while working on related aspect of submitting tool data
  2. Evaluation Videos - Survey results
    • Overall:
      • Different styles for small phrases (eg. "evaluating", "Checks", "not technical", "any web browser", ...)
      • Branding videos, especially in the starting sequence of all videos
    • Review of specific comments
  3. Wrap Up
    • Face to face meetings in 2020
    • End of Year Schedule
    • Upcoming work, surveys, holidays

Summary

Chairs began the meeting with a review of the current status of resources in development. Highlighted were: the recent conclusion a monkey review survey for the Evaluation Videos. Editor will follow up on comments; WAI Curricula - Butterfly Approval survey open until 26 November; and notification that review of the Authoring Tools list is a bit on hold while the editor works on related aspect of submitting tool data. Looking at theSurvey results of the Evaluation Videos, Shadi led a discussion to resolve submitted comments. The discussion was extensive and led to decisions on most issues. Still unresolved is the need for a "browser plugin" icon and Shadi said that all ideas are welcome and please send them. Brent wrapped up the meeting with a request for all to review proposed Face-to-Face meetings in 2020 and asked that we make some decisions soon for planning purposes.] Chairs also asked that people consider and register their availability through the end of the year holidays so we can finalize an end of year schedule. Thanks for all your contributions.

Minutes 22 November

  • Present: Brent, Daniel, Eric, Hidde, Jenn, Kevin, Laura, Lewis, Mark, Shadi, Sharron, Vicki, KrisAnne, Sylvie, Estella, Shawn<
  • Regrets: Norah, Amanda, Denis, Howard, Helen, Andrew, Vivienne

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Name, Date

15 November 2019 Teleconference

Agenda

  1. Curricula - preparing to publish first iteration for 3 December (60+/- minutes)
  2. Evaluation Video - optional input on music - who wants to be in group analyzing options? (5 minutes)
  3. Work for this Week (5 minutes)
    • 5 Eval Videos - Monkey Review Survey by Thursday 21 Nov
    • Curricula publish first iteration - Butterfly Review Survey by Tuesday 26 Nov

Summary

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Minutes 15 November

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Lewis, 18 December 2019

08 November 2019 Teleconference

Agenda

  1. Curricula - Requirements Analysis, Module 1 draft - upcoming: (10 minutes)
    • Requirements Analysis for supporting material - coming next week
    • Approval to publish first iteration (and continue development) - coming week of 18 Nov (CW 47)
    • W3Cx MOOC - announce in December, run end of January
  2. Evaluation Video (survey results, compiled) - final decisions: (<90 minutes)
    • Better identifying resource titles in the audio
    • Clarifying the video only has illustrative visuals
    • Pronouncing "WCAG" and "WAI" in different parts
    • Showing "WCAG-EM" as a separate sticker/text
    • Simplifying text in the end-plate of the video
    • Discuss and select improved style for textboxes
  3. Evaluation Video - optional input on music - who wants to be in group analyzing options? (5 minutes)
  4. Notifications for wiki page updates and GitHub repositories (optional: if time — 5-10 minutes)
  5. Work for this Week (5 minutes)
    • Starfish review of Authoring Tools List, last chance for big-picture comments! (Eric for Hidde, 1m)
    • Upcoming work on Videos - drafts of other videos!
    • Upcoming work on Curricula

Summary

@@@

Minutes: https://www.w3.org/2019/11/08-eo-minutes.html

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Name, Date

25 October 2019 Teleconference

Agenda

  1. WCAG-EM Report Tool - fyi on updates in-progress (pull requests for report tool)
  2. Evaluation Video draft (Requirements and Scripts)
    • Video - discuss all ideas
    • Audio options - initial discussion
  3. Authoring Tools List Draft (Requirements Analysis)
  4. Notifications for wiki page updates and GitHub repositories
  5. Work for this Week (5+ minutes)

Summary

The meeting began with an update from Shadi on the changes recently made to the WCAG-EM Report Tool. EO noted the addition of a function to import auto-test results and made a few suggestions about how to be clear about the choice to filter for WCAG 2 or 2.1 as well as Level A, AA, and AAA. Leaving implementation to the editors, EO agreed that the new report tool could launch without further input from the group with the understanding that we can revisit in future as we learn from its use in the community. Next the group reviewed the evaluation animated video draft. We shared the screen and tried to focus primarily on the visuals. The draft was well-received and the following comments will be considered by the editors and the production team for the next draft. These were suggested actions, not final decisions (for editor's discretion):

  • Minimize the jarring effect of the logo on the pale blue background (maybe extend to a ribbon across the full width)
  • Make fonts fully consistent
  • Improve line breaks as suggested
  • Make boxes with resource titles look less like buttons and more evocative of web pages.
  • Less motion while narration is going (esp sequence about iteration seconds 9-12)
  • De-emphasize music (and maybe consider not having it)
  • Add clarity to the narration so that the "Including" resources are identified as actual titles.

Wrapping up, Chairs reminded people to stay in touch with work for the week as we will be trying to get more done in GitHub to avoid iterative surveys on the same resources. For example, we will put detailed instruction about the changes to the Authoring Tools list on work for this week. Hidde has arranged it in GitHub so folks know review priorities making it easier to comment there. Also, please continue to do outreach on the recently published Media Resource and generally stay in tune with W4TW. Thanks for all you do!

Minutes: https://www.w3.org/2019/10/25-eo-minutes.html

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Name, Date
  • [done] Vicki, 12 December 2019
  • [done] Sylvie, 06 November 2019

18 October 2019 Teleconference

Agenda

  1. Evaluation Videos
  2. Review Stages and Levels
    • discuss draft new "animal handles"
  3. Authoring Tools List
  4. Outreach — Promoting Media resource
  5. Work for this Week
    • Update your Availability for possible EOWG face-to-face meetings in 2020 - new questions on Barcelona, Spain in June 2020
    • Schedule time to review draft video animations next week. Probably available on Wednesday 23 and be discussed on Friday 25 October.
    • Review Authoring Tools List Draft and comment in GitHUb or e-mail.

Summary

Minutes: https://www.w3.org/2019/10/18-eo-minutes.html

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Name, Date
  • [done] Vicki, 12 December 2019
  • [done] Sylvie, 06 November 2019

04 October 2019 Teleconference

Agenda

  1. Evaluation Intro Videos - Current versions of scripts
    • Discussion around approval survey results
      • Objection on overall wording style
      • Objection on message of video 5
    • Updated disability icons (sent by mail)
  2. Outreach - Promoting Media resource
  3. Work for this Week

Summary

Minutes: https://www.w3.org/2019/10/04-eo-minutes.html

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Name, Date
  • [done] Sylvie, 10 October 2018

27 September 2019 Teleconference

Agenda

  1. Authoring Tools List - Requirements Analysis, early rough mock-up
  2. WAI-Curricula - Module 1 draft
  3. Evaluation Videos - Requirements and Scripts
  4. Outreach - Promoting Media resource
  5. Work for this Week

Summary

The meeting began with a review of comments and how they were addressed relating to the early rough draft of the Authoring Tools List Hidde led conversation to consider whether it was useful to ask vendors about planned future support for currently unmet requirements and post it within the list information. EO leans toward *not* including such info as being more noise than help. Next Daniel led a discussion of recent updates to the WAI-Curricula, especially Module 1 draft Discussion of the section title "Ideas for Assessment" led to EO decision to try "Assess Knowledge" or "Ideas to Assess Knowledge" instead. Discussion around timing concluded with decision to provide statement(s) to dispel any assumption that units/topics/modules should be equal in length or to suggest any hard timings. Can use current Training section of WAI to provide examples of varied timings based on environment, goals, and audiences. Next Shadi led a consideration of comments on the Evaluation Videos - Requirements and Scripts. They are hoping to finalize script and visuals and perhaps even begin animating next week. The iconography, while considered OK for this purpose will need to be revisited, polished, and revised if wider distribution is anticipated. The meeting wrapped up with a reminder of open surveys (please complete!); a look at work in progress for Promoting Media resource recently published, and a reminder to review work for this week and help the editors make progress on their resources. Happy Birthday Shadi and thanks to all!

Minutes: https://www.w3.org/2019/09/27-eo-minutes.html

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Sylvie, 03 October 2019
  • [done] Vicki, 03 October 2019

20 September 2019 Teleconference

Agenda

  1. Videos
    • Discuss sample visuals "stills", e.g., representations of people, disabilities, background color, etc.
    • Survey: To approve audio scripts and storyboards (if you can provide input on the storyboards by Wednesday 25, then we can discuss it that Friday 27!)
  2. WAI-Curricula
    • OK changes that we plan to do throughout the other Units: Unit 1 - Changes made in September
    • Unit 3 — issues from survey results
      • Accessibility reduce development costs.
      • Accessibility and quality.
      • Relationship between business case and accessibility laws and policies.
  3. Promoting Media resource (10 minutes)
    • Ask personal connections to add link to it. For blog posts, articles, etc. with Comment field, add link in comments where comfortably appropriate.
  4. Work for this Week

Summary

Minutes: https://www.w3.org/2019/09/20-eo-minutes.html

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

13 September 2019 Teleconference

Agenda

  1. Eval Videos (survey results, updates following survey comments "diff") - discuss: (60-80 min)
    • Finalizing the script
      • Overall direction and 'human touch'
      • Illustration of 'people' throughout
      • Show examples of real 'tools'?
      • Tagline 'Essential for some, useful for all'
      • Closing screen: order of information
      • Video 1: branching out needs more context?
      • Video 3: free/non-free tools
    • Initial ideas for visuals
      • White vs colored (blue/teal) background
      • Illustration of 'barriers' as 'bugs'
      • Other illustrations ('computer', etc.)
  2. Authoring Tools List (background: Requirements Analysis) – discuss: (20-30 min)
  3. COGA doc review - 4 Sept e-mail (5 min)
  4. Media resource promotion (4 min)
  5. Work for this Week (1 min)
    • Curricula Unit 3 Survey
    • Curricula Ideas for Assessment Survey
    • Authoring Tools List Survey

Minutes: https://www.w3.org/2019/09/13-eo-minutes.html

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Sharron, 20 September 2019
  • [done] name, 00 Month 2018

8 September 2019 Teleconference

Agenda

  1. Media resource (10+ minutes)
  2. Curricula - discuss: (30+- minutes)
  3. Eval Video Scripts (Eval Survey Results) - discuss: (40-60 minutes)
    • Repetition between Intro and other videos
    • Repetition of illustrations across videos
    • Use of text and real screen shots in videos
    • Abstract illustrations of users (eg. pawns)
    • Abstract illustrations of products (eg. browsers)
    • Tagline: "essential for some, useful for all"
    • Ending: "For more information [on ...?]"
  4. [postponed to next week] COGA resource for EOWG comment - COGA announcement (5 minutes)
  5. Work for this Week (5 minutes)

Minutes: https://www.w3.org/2019/09/08-eo-minutes.html

Participants

  • Present: @@
  • Regrets: @@ (No survey response from @@)

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

30 August 2019 Teleconference

https://www.w3.org/2019/08/30-eo-minutes.html

16 August 2019 Teleconference

https://www.w3.org/2019/08/16-eo-minutes.html

02 August 2019 Teleconference

Agenda

  1. Work for this Week & Planning work in August
  2. Authoring Tool List Requirements: Discuss and provide feedback / acceptance
  3. if time and participants - Media resource issue: Terminology - Audio Description / Video Description / Described Video
  4. Curricula: Discuss input from 30 July survey

Minutes: 02 August 2019

Participants

  • Present: Shawn, Brent, Daniel, Estella, Helen, Howard, Jenn, Lewis, Hidde, EricE, Robert, Sylvie
  • Regrets: Sharron, Amanda, Laura, Shadi, Vicki (No survey response from Kris Anne, Norah, Chris)

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

26 July Teleconference

Agenda

  1. Update on first set of videos on evaluation (<15 minutes)
    • Issue: Creating this set of videos in the proposed style/quality takes resources away from the other videos we want to create later on
    • Option 1: Explore doing the 5 resource-intro videos in one style, and the 10 easy-checks videos in another style
    • Option 2: Explore a different style (eg. screen-casts with minimal graphics instead of animations) for this video set
    • Option 3: Reduce the amount of videos, for example only the 5 resource-intro videos or only the easy-checks videos
    • Option 4: Continue with this approach because the evaluation videos are important, and reduce on the other videos
    • Option 5: Other ideas?
  2. Media resource update (15+ minutes)
  3. Outreach (10+ minutes)
  4. Authoring Tool list (<15 minutes)
    • Introduction to Requirements Analysis
    • (We'll discuss the Requirements Analysis next week. We'll have a mock-up in the next week or two.)
  5. Work for this Week & Weekly Survey (5 minutes)


Minutes: 26 July 2019 EOWG

Participants

  • Present: Vicki, Brent, Lewis, Sharron, Shadi, Eric, Howard, Laura, Daniel, Estella, Shawn
  • Regrets: Amanda, Denis, Sylvie, Vicki, Andrew, Hidde

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2019

19 July Teleconference

Agenda

  1. Curricula
    • Replacing "Prerequisites" with "Competences". Any objections?
    • Several formulas to write learning outcomes:
      1. Learners should be able to: - describe... - Explain... - Define
      2. Without the "Learners should be able to" introductory sentence: ## Learning outcomes -- - Describing... - Explaining... - Defining..."
  2. Media resource
  3. Reminder of Review Stages and Levels - curricula units and mobile resource moving from "Complete draft" to "Thorough review".
  4. WrapUp

Summary

Daniel walked EO through the changes he made to the Curriculum based on received comments. On the question of replacing "Prerequisites" with "Competencies," there are mixed feelings. A few folks would prefer simpler language which will be considered, specific suggestions welcome. As well, consideration is being given to how learning outcomes will be referenced. EO should be alert to surveys that will be regularly presented to collect all feedback as the resource development progresses. Next Shawn reviewed changes to the images on the media narrative and the media checklists. Among the comments about placement and meaning was the suggestion to revisit the icon for planning that was previously developed and is in use in the planning guide. Comments were received, noted, and will processed next week. Please watch for revisions and prepare for final, thorough review. On the question of linking to outside resources, there is general acceptance of the need based on current bandwidth for developing detailed instructions. Points made include the need to balance the reality of the current media landscape against WAI's dedication to a neutral, diverse web; need to establish criteria for linking out; and mindfulness of maintenance issues. On the question of the new section on understanding user needs, consensus was that it is an important, useful section. Suggestions were made to link to existing user stories, to consider the 'busyness' of the paragraph, and to be sure we are confident in the placement of the paragraph at the beginning. EO was encouraged to revisit the Review Stages and Levels to be prepared for the next rounds of review of the curriculum and media resources. The meeting wrapped up with a schedule review and a reminder to stay in touch with Work for This Week. Thanks, all.


Minutes: 19 July 2019 EOWG

Participants

  • Present: Vicki, Daniel, Lewis, Shawn, Hidde, Howard, KrisAnne, Laura, Shadi, Sharron, EricE, Robert
  • Regrets: Denis, Sylvie, Brent, Chris, Andrew, Amanda, Estella

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Norah Sinclair, 22 July 2019
  • [done] Brent Bakken, 23 July 2019
  • [done] Sylvie, 24 July 2019
  • [done] name, 00 Month 2019

12 July Teleconference

Agenda

  1. EOWG Face-to-Face Meetings
  2. Curricula
  3. Video based resources
  4. Making Audio and Video Media Accessible (20 minutes)
  5. Outreach upcoming
    • QuickRef
    • Translations
  6. Work for this Week & Weekly Survey

Summary

Minutes: 12 July 2019 EOWG

Participants

  • Present:
  • Regrets:

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

Summary

Minutes: 12 July 2019 EOWG

Participants

  • Present: Vicki, Daniel, Lewis, Shawn, Hedde, Howard, KrisAnne, Laura, Shadi, Sharron, EricE, Robert
  • Regrets: Denis, Sylvie, Brent, Chris, Andrew, Amanda, Estella

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2019
  • [done] Sylvie, 24 July 2019

28 June Teleconference

Agenda

  1. EOWG production timeline and management
    • 4 hour commitment each week
    • Survey options include extended time and opt-out
    • Current contributions grid can track focus
    • Discussion
  2. Videos - updates to video production planning were posted (based on previous discussions). Will review and discuss survey input to prioritize and schedule work.
  3. Wrap-Up

Summary

Sharron opened the meeting with acknowledgement of the increase in documents for review and comment. She asked EOWG participants to review their commitment of 4 hours each week (including 2 hours of teleconference meeting). To help prioritize how to dedicate time, Chairs and staff contact will:

  1. Post the time estimated for review and survey for posted resources
  2. Provide option to ask for extended time to complete survey
  3. Allow participants to "opt-out" of commenting - but please do answer the survey to document the opt-out.
  4. Track contributions to various resources on the [https://www.w3.org/WAI/EO/wiki/EOWG_Current_Projects#Current_Contributions Current contributions grid.

Next Shadi brought comments about the video resource production plan for discussion, resulting in the following resolution:

RESOLUTION: focus first set of videos on evaluation. (Do not go forward now - might later - with videos on: Planning and Managing, Business Case, Contacting Organizations, Accessibility Statements.)

There was discussion on bringing to video the "Involving Users with Disabilities..." resource but time ran out and did not reach consensus. Tabled for now. The meeting wrapped up with a reminder about work for this week and the surveys, which have been extended a bit. Thanks for all you do and have a nice weekend.

21 June 2019 Teleconference

Agenda

  • Making Audio and Video Media Accessible - draft is ready for review (almost complete)! (60-100 minutes)
    • Discuss comments on content — including any comments from the optional survey or new comments in the meeting:
      • Are all topics covered well? Is anything missing? Is anything in there that shouldn't be?
      • Are there any significant issues?
      • Any comments on details that we want to discuss in this meeting? (Things that probably don't need discussion you can just put in the survey or GitHub.)
    • Discuss Sign Languages - How to Cover?
    • (if time) Discuss Other Language Audio
  • EOWG teleconference preparation process question (5-10 minutes)
  • Work for this Week and upcoming surveys (5 minutes)

Summary

Discussed Making Audio and Video Media Accessible. For Intro page, considered links moved from "Making Media Accessible"(previous) section to first section: "Elements of Accessible Audio and Video Media"(current). RESOLUTION: Leave links in the first section. Discussed issues from survey and others.

Minutes: 21 June 2019 EOWG

Participants

  • Present: Brent, Lewis, Howard, Robert, Estella, Vicki, Sylvie, Eric, Hidde, Daniel, Shadi, Shawn
  • Regrets: Sharron, Laura, Amanda, Jennifer (No survey response from actives Howard, Kris Anne, Norah, Chris)

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Sharron
  • [done] name, 00 Month 2018

07 June 2019 Teleconference

Agenda

  1. Silver Update
  2. Curricula
  3. Outreach Updates - any to report?
  4. Wrap-up
    • Coming Surveys
    • Work for this week
    • Other announcements?

Summary

Jeanne gave an update of Silver Task Force work, especially a summary of recent focus at the face to face meeting held at AccessU in Austin. The meeting resulted in a change to process, comments and actions. EOWG is invited to review and participate. Daniel thanked participants who had commented on the Curriculum Survey and led a discussion related to those comments and the structure of the resource in general. Points made included the need for policy to be a driver in planning and managing accessibility; discussion on how "Suggested Teaching Materials" would be understood; suggestions for alternative wording; understanding that topic delivery order is meant to be flexible; discussion of checklist. The question was raised if the curriculum is intended to focus solely on web accessibility or is it larger in scope? It is meant to be web-focused was the reply. Daniel will review the discussion and integrate suggestions for the next iteration. EOWG has responsibility for outreach and we polled to see what had been seen or done. A mention of GAAD tweets and not much else. Chairs will plan for a more formal outreach campaign. Announcements included the great news that the European Accessibility Act based on WCAG is now in effect and is applicable for banks, airlines, retail, etc. Wrapped up with the notice to please stay current with W4TW and thanks for all you do!

Minutes 07 June 2019

Participants

  • Present: Sharron(first part), Howard, Lewis, Estella, Shawn, Laura, Daniel, Shadi, Jeanne(first part), Jenn(first part), KrisAnne
  • Regrets: Vicki, Brent, Sylvie (No survey response from most people)

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

31 May 2019 Teleconference

Agenda

  1. Media Resource
  2. Upcoming Work
    • Curricula - Unit 5 revised for review next week. Unit 1 coming next.
    • Videos - Final overall plan and detailed outlines coming in June.
  3. Work for this Week & Weekly Survey
    • Curricula Unit 5 for review probably Tuesday in prep for Friday telecon
    • Updates to Introduction to Web Accessibility - minor link and wording updates primarily for business case

Summary

Estel-la Oncins Noguer has joined EOWG and briefly introduced herself. Estel-la is a Post-Doctoral researcher at the TransMedia Catalonia and posted a full introduction to the group on the EO mailing list. Attending EO contributors did a round of brief introductions and welcome. Shawn next led a review of the proposed conceptual design for what is currently - and temporarily - referred to as the Media Resource. The group considered a preview of the current organizational approach and passed the following Resolution:

EOWG approves this overall organization.

Next the group considered how to title the resource. Shawn will take the feedback, process it, and return with a short list of options. Input from contributors included:

  • Need for global recognition of terms complicates naming conventions
  • Ensuring resource is well tagged with anticipated search terms is as important as title.
  • There are mixed feelings about the use of WAI in the title:
    • Pro: adds authority, neutral, gives confidence among those who know WAI, helps strengthen the WAI brand among those who do not, links seen out of context of the site add to WAI brand recognition.
    • Con: Unnecessary as it is already on the WAI site, most people do NOT know WAI and so it is marginally useful, may have implications in naming future resources.

Finally, the meeting wrapped up with notice to stay in touch with work for this week. There is likely to be a survey on Tuesday to prepare EO for Friday's meeting, including a look at the updates to the curriculum based on F2F feedback and the current state of planning for the video scripting production. Availability surveys are updated. Thanks to all contributors, see you next week!

31 May Minutes

Participants

  • Present: Sharron, Howard, EricE, Laura, Robert, Shawn, Lewis, Brent, KrisAnne, Estella
  • Regrets: Amanda, Andrew, Vicki, Sylvie, Denis, Chris

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, date
  • [Done] Daniel, June 3rd 2019
  • [done] Sylvie, 20 June 2019

13 & 14 May Face-to-Face

03 May Teleconference

Agenda

  1. May EOWG Face-to-Face meeting
    • Updates
    • Final Attendance
  2. Videos for training - requirements analysis
  3. Accessibility Roles & Responsibilities Mapping (ARRM)
  4. Work for this Week & Weekly Survey

Summary

The weekly meeting began with a reminder of the logistics for the upcoming EOWG face to face meeting in Austin on May 13th. Next was consideration and discussion of the requirements and production planning for the first set of five videos intended to support greater understanding and use of WAI/EOWG resources. The group decided to postpone production of a short intro to the QuickRef since that document is due to change significantly within the next year. Focus will be on short, instructional videos about how to use resources including Evaluation documents, Planning and Managing and the Business Case. Suggestion was made to add Accessibility Statements as a stand alone video. Full discussion can be found in the meeting minutes. Updates to production approach and plans are documented in the Video Resource page of the EO wiki. Next the group heard from Denis about the changes the ARRM group has made to the Role Based Decision Tree, including expansion from 5 to 7 steps and the addition of roles to the considerations. We are asked to review the process in advance of the face to face meeting and be prepared to comment about the new approach. Chairs wrapped up with a reminder to complete surveys and stay current with Work for This Week.

Minutes 03 May

Participants

  • Present: Brent, Sharron, Robert, Shawn, Lewis, Laura, EricE, Daniel, Shadi, Denis, Vicki, Howard, KrisAnne
  • Regrets: Vivienne, Rachel, Amanda, Stephane, Sarah, Bri, Sylvie, Andrew, Jennifer

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Name, Date
  • [done] Sylvie, 20 June 2019

26 April Teleconference

Agenda

  1. May EOWG Face-to-Face meeting (5 minutes)
    • Updates
    • Final Attendance
  2. Accessible Media Resource (60 minutes)
  3. Work for this Week & Weekly Survey (5 minutes)

Summary

@@

Meeting minutes 26 April 2019

Participants

  • Present: @@
  • Regrets: @@

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Name, Date
  • [done] Sylvie, 20 June 2019

19 April Teleconference

Agenda

  1. Outreach - Continue with Translations Campaign
  2. Accessible Media resource
  3. WAI Curricula
  4. Work for this Week & Weekly Survey

Summary

Starting off with an outreach review, Chairs reminded the group that Translations was the current focus, please point to any mentions that you have made or seen. Next resource for outreach will be determined by planning team, suggestions welcome. Next outreach campaign, including highlighted resource on WAI home page, coming soon. Shawn then asked for input on the requirements document for the Accessible Media Resource, back in rotation to be completed and published. There were mixed feelings and discussion concluded:

  • content/video creators and implementers are primary audience
  • need to add examples of videos meant for internal rather than public use
  • add examples of university/educational settings
  • guidance needed for which WCAG SCs apply to media implementation
  • unresolved question of whether this is/isn't a "tutorial"

Shadi and Daniel presented their recent formatting of the WAI Curriculum resource. Using EO suggestions that presentation should be more granular, they have broken content into "lessons" within Units. EO general response was quite positive that this is a good direction. In considering how to name the resource, consideration was given to the term "curricula" and to the use of the WAI name in the title. Please add additional thoughts to the Curricula Naming page of the EO wiki. Brent wrapped up with reminders to check regularly on Work for this Week to complete surveys and stay up with progress on projects.

Meeting minutes 19 April 2019

Participants

  • Present: Sharron, Brent, Laura, Robert, Lewis, Shawn, Daniel, Shadi, Sylvie, EricE, Howard
  • Regrets: Vivienne, Amanda, Stéphane, Sarah, Andrew, Bri, Jenn, Vicki, KrisAnne, Chris

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Vicki, 25 April 2019

05 April Teleconference

Agenda

  1. Introductions - new EOWG participants and new WAI staff
  2. Curricula - issues from survey (Shadi)
  3. Curricula naming (Shadi)
  4. Easy Checks Next (Sharron)
  5. Outreach
  6. Wrap up (5 minutes)

Summary

The meeting began with introduction of new staff Daniel Montalvo who will work with Shadi on the WAI-Guide project and new member participant Jenn Chadwick of Site Improve. After the round of introductions Shadi thanked the group for their comments on the curriculum question he had posed in last week's survey. There was discussion about the feedback given on the overall structure, the teaching outline, and other suggestions for how the modules may be perceived and used. For the most part, the group preferred "assistive technology" to "access technology;" slight preference for "instructor" over "trainer" and disinclination to point to many (if any) external resources. The reason for this had mostly to do with maintenance. Looking at resources currently determined to be "outdated" due to broken links, Vicki volunteered to remove links and update content of "Better Web Browsing" - thank you Vicki! Next was discussion of the easy Checks revision. From the small group meetings, there are questions for EOWG about whether to use bookmarklets directly within the new version and request for suggestion of more current tools to use as examples. If EO contributors have suggestions, please add to Suggested tools to consider for Easy Checks. The meeting wrapped up with a reminder that translation outreach is active, anf to look at surveys and work for this week. Thanks for all you do.

05 April 2019 EOWG Meeting Minutes

Participants

  • Present: Brent, Sharron, Howard, Shawn, Shadi, Laura, Daniel, Jenn, Vicki, Denis, EricE, Kris_Anne, Chris
  • Regrets: Stéphane, Amanda, Sarah, Andrew, Lewis, Norah, Sylvie

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Sylvie, 19 April 2019
  • [done] name, 00 Month 2018

02 April 2019 Easy Checks small group Teleconferences (2)

Summary

Pacific Meeting: Several people noted that they frequently point people to Easy Checks; it is easy and useful; and would be good for us to update it. Noted that many people still have only IE, e.g., in government; thus, we should keep IE WAT instructions. Even though WAT is not being updated, it still works fine. (However, some readers think they need to download IE to do the checks.) Any tool we include needs to be easy to use and the results easy to understand.

Europe Meeting: Participant goals centered around making it seem updated, making it easier, and sticking to the basics. There was general agreement to do a phased approach to get updates in soon, and plan for longer-term improvements. A different approach to the content was discussed: to provide bookmarklets for the checks, instead of instructions for other tools. Some supported that idea now; some want more information. Sharron took the task of investigating and documenting potential issues, pros, cons. We also discussed having a concrete example (such as page title) to help with evaluating the approach. The group supported bringing this idea to all of EOWG this week to get initial input.

Minutes of both meetings: https://www.w3.org/2019/04/02-eo-minutes.html

Participants

  • Present:
    • Pacific Meeting: Andrew, Amanda, Bri, Shawn, Sharron
    • Europe Meeting: Sylvie, Laura, Kris Anne, Eric, Shawn, Sharron

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

29 March Teleconference

Agenda

  1. Outreach campaign - Translations ready for you to promote!
  2. Video-Based Resources - discuss updated proposal and priorities (note: updated based on input from last EOWG meeting)
  3. Pages available for EOWG input:
  4. F2F meeting reminders:
    • Mon 13 & Tue 14 May 2019 in Austin with AccessU - confirmed!
    • September 2019 in Japan with TPAC (probably Mon 16 & Tue 17)
  5. Work for this Week & Weekly Survey

Summary

Minutes 29 March

Participants

  • Present: Sharron, Lewis, Shadi, Shawn, Robert, Laura, Denis, Howard, KrisAnne, Vicki
  • Regrets: Eric, Denis, Brent, Amanda, Stephane, Sarah, Andrew, Bri, Sylvie, Vivienne

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Sylvie, 1 April 2019
  • [done] Eric 2019-04-04
  • [done] Brent, 05 April, 2019
  • [done] Name, Date

22 March Teleconference

Agenda

  1. F2F meetings
    • Thanks for productive meeting before CSUN!
    • Mon 13 & Tue 14 May 2019 in Austin (to be confirmed)
    • September 2019 in Japan with TPAC (probably Mon 16 & Tue 17)
  2. Outreach
  3. Pages available for EOWG input
  4. Curriculum - developing team, who's interested (10 minutes)
  5. Video priorities - discuss options on Suggested Deliverables
  6. Work for this Week & Weekly Survey
    • Approve WCAG Quick Ref tags for 2.1 success criteria
    • Curricula
    • ...

Summary

First item on the agenda was to welcome to EOWG Jennifer Chadwick (Jenn) whe serves as the Lead Accessibility Strategist, North America at Siteimprove. She is based in Toronto, Canada and is interested in working with the new curriculum project. Next was a recap of the recent face to face meeting. Thanks for productive face-to-face meeting before CSUN. Upcoming face-to-face meetings: Mon 13 & Tue 14 May 2019 in Austin with AccessU (to be confirmed), September 2019 in Japan with TPAC (probably Mon 16 & Tue 17).

Some outreach ready now. Campaign on WAI Translations coming next week.

New and updated pages for EOWG input added to Work for this Week, for discussion at next EOWG telecon.

Curricula is ready for EOWG review and comment. Seeking people who want to be on sub-group for focused work on it.

Lots of discussion on Videos. (That page will be updated with input from the meeting.)

Actions for everyone:

Minutes 22 March

Participants

  • Present: Howard, Lewis, Shawn, Brent, Laura, Jenn, Norah, Chris, Shadi, Vicki
  • Regrets: Sharron, Eric, Amanda, Stephane, Robert, Sylvie

(people who missed the meeting) Read summary & skimmed minutes

  • [done] Sharron, 25 March
  • [done] Stephane, 27 March
  • [done] Sylvie, 29 March
  • [done] Eric, 2019-04-04
  • [done]Name, Date

01 March Teleconference

Agenda

  1. Translations - Introduce final design
  2. WAI Curricula
  3. CSUN Face-to-Face Agenda
    • Review materials prior to the meeting
    • Daylight Savings time switch reminder (US - 10 March) - World Clock
  4. Work for this Week & Weekly Survey
    • QuickRef Tags for new 2.1 SCs
    • UnDoc work
    • Attendance Survey

Summary

Shawn and Eric have completed a design for the presentation of translated WAI documents and provided a preview of the translations interface for EO review and comment. Response was quite positive and Shawn gave kudos to Eric for his hard work and asked for an opinion on whether to soft launch. Is it OK if a buzz gets going before an official announcement is made? Those in attendance felt that would be no problem. If you would like to comment, please send email to wai-eo-editors@w3.org. Shadi updated on progress on the planning of the WAI curricula and pointed to WAI Guidepage of the wiki. EOWG looks forward to working on this at the face to face later this month and Shadi will provide advance prep materials. Howard is working on a similar resource for UC and eager to collaborate. Shadi and Howard will meet and bring the plan to the Chairs for consideration of when and how to best work together. Chairs the walked the group through additional topics for the F2F Agenda. Shawn explained the task of WGAC 2.1 SC integration and suggested the group be prepared in advance for that work as well. Sharron updated about QuickRef tagging, planned for completion on Wednesday March 6. Shadi reminded us of video brainstorms started at TPAC. He suggested to continue the discussion as part of curricula and/or outreach considerations. Wrapped up with a reminder to check work for this week, complete surveys as posted, and prep for March face to face meeting. Thanks for all you do!

Minutes 03 March

Participants

  • Present: Sharron, Lewis, Kris Anne, Shawn, Shadi, EricE, Brent, Sylvie, Laura, Howard, Norah
  • Regrets: Vicki, Andrew (No survey response from Vivienne, Jes, Robert, Denis, Rachel, Stephane, Kris Anne, Brent, Howard, Amanda, Chris, Lewis, Norah)

(people who missed the meeting) Read summary & skimmed minutes

  • [done]Vicki, 07 Month 2019

08 February Teleconference

Agenda

  1. Outreach tracking - please record Mentions of EOWG & WAI Resources
  2. Current Participant Contributions - thanks!!! what else?
  3. Quick Ref - call for contributors for team to develop tags for 2.1 SCs
  4. Work for this Week & Weekly Survey

Summary

Chairs let the group know that we were activating the outreach plan developed at October's face to face meeting. To help document and perhaps amplify the messaging around EO and WAI resources, we are asking EO contributors to post to the outreach wiki page or drop a line to the planning group about any outreach that you do yourself or any mentions that you find "in the wild." Stéphane confirmed that internal use of WAI resources for training or advocacy was useful to note as well. Norah suggested we develop a calendar for "Feature of the Month" so we can coordinate and all be singing the same tune. We will take some time at the March face to face to do that. Next Shawn shared a table she has made of current contributions by EO participants. The purpose is to acknowledge work by so many and invite additional participation by keeping everyone informed about what is in queue and coming up. All are invited to review and let staff know if changes/updates are needed. Also contact chairs to participate in work on areas of interest. Sharron will lead a small group to update QuickRef tags related to new 2.1 SCs. Please step up to help if you have interest and time. Undoc team has shipped batches 1 and 2 to AG and nearly ready to ship batch 3. Developing a productive weekly cadence. Brent wrapped up with a reminder to check the work for the week and again, thanks for all you do.

Minutes 08 February, 2019

Participants

  • Present: Stéphane, Sharron, Lewis, Laura, Shawn, Brent, Shadi, Howard, EricE, Chris, Norah, Vicki, Kris Anne, Sylvie
  • Regrets: Andrew, Robert, Amanda

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

18 January 2019 Teleconference

Agenda

  1. Accessibility Roles & Responsibilities Mapping (ARRM)
  2. WAI resources tour - user quotes leading to "We have a resource for that!"
    • Share ideas for quotes that are engaging, succinct, and have broad coverage
  3. Work for this Week & Weekly Survey

Summary

The meeting focused on processing comments received from EO contributors related to the Accessibility Roles and responsibilities Mapping tool (ARRM). Denis thanked everyone for their useful comments and first addressed a request to begin informally sharing it privately with work colleagues outside of EO. Denis weighed the risk of releasing something before the process was fully proven and urged the group to wait for a few months until there has been an opportunity to work more of the statements through the decision tree and be sure it still holds. The team will try to accelerate the process of assigning primary ownership of each statement and get a stable draft in place to share privately. They will then circle back to assign secondary and tertiary levels of responsibility and hope to get useful feedback from external teams who may be using it informally. Denis asked for support from EO to develop the overview and introductory materials. The question of whether to call the list items "checkpoints" was discussed at length. The ARRM team was asked to consider all the comments and alternative suggestions. Finally, the choice of what to call the items is left to their discretion. Next Shawn shared that she will give a webinar called "Tour of WAI Resources." her intent is to make short video clips of people asking questions about finding things on WAI and her tour will be given in response to those. She asked for input on her list of questions. Some people expressed concern about the approach of video clips in a live webinar and Shawn will consider them. The meeting wrapped up with a note that there is not a current survey but please check in with the work for this week, remember that we are seeking people with interest and ability for translations, and update your availability and topic suggestions for the face to face meeting in March. Thanks all!

Minutes 18 January, 2019

Participants

  • Present: Sharron, Vicki, Denis, Howard, Shadi, Brent, Lewis, Laura, EricE, Robert, SteveLee, Shawn, Rachel, Sean, BillTyler, Norah, KrisAnne
  • Regrets: Amanda, Andrew, MaryJo, Norah, Sylvie, Vivienne, Bri

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

11 January 2019 Teleconference

Agenda

  1. Translation Priorities for WAI Resources
    • Discuss any rationale for different priorities
  2. Archive "How to Change Text Size or Colors"?
    • Discuss rationale for options
  3. Cognitive Accessibility (COGA) resources
    • Introduce existing COGA documents and initial ideas for new WAI Resources on COGA (COGA wiki)
  4. EOWG Face-to-Face Meeting at CSUN conference 11 & 12 of March (1 minute)
  5. Work for this Week & Weekly Survey
    • COGA resources
    • Wrap-Up

Summary

The meeting began with happy new year wishes all around and an introduction of COGA TF staff contact Steve Lee to EOWG contributors. Next Shawn reviewed the current proposal for prioritization of translation of WAI resources. Discussion included questions about hierarchy of current considerations for translation and where Policies might fit in the list. Overall the group seems satisfied with the current priorities DRAFT list with a suggestion to make more clear that this is not a comprehensive list of intended resources for translation but only the primary and secondary priorities. Also mentioned was the close collaboration with Internationalization and how they intend to adopt some of the methodology that Shawn has implemented for WAI. Next was a discussion bout whether to archive the page "How to Change Text Size or Colors." Discussion led to the conclusion that the page should be simplified, generalized, and maintained. Robert will do that. Then a discussion of how to link to it led to suggestions that will be compiled in GitHub. Steve Lee then provided background on COGA work and asked for EO help in making the resources findable and usable for more of the general public. This was an introduction of the idea and more detail will be provided next week. A final date and location is set for the EOWG face to face meeting at CSUN. EO contributors will please add availability and ideas for topics to the wiki page. Please check in with work for this week as well. Thanks all for your valuable contributions, and happy new year!

Minutes 11 January, 2019

Participants

  • Present: Sharron, Shawn, Lewis, Steve Lee, EricE, Shadi, Laura, KrisAnne, Robert, Norah
  • Regrets: Amanda, Sylvie, Andrew, Vicki, Brent, Denis

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018

[template] 00 Month 2019 Teleconference

Agenda

Summary

@@

Minutes: @@

Participants

  • Present: @@
  • Regrets: @@ (No survey response from @@)

(people who missed the meeting) Read summary & skimmed minutes

  • [done] name, 00 Month 2018
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