EOWG F2F March 2019

Hosts

Pearson and CSUN Conference

Logistics

Dates: 11-12 March 2019

Location: Anaheim Marriott, CA, USA (Conference Hotel information)

Meeting room: 304 (Silver: 312, AG: 315)
WiFi Network: CSUNATC19 - password CSUNATC19

Observers are welcome, with permission of the Co-Chairs.

Connections

• IRC info
• Tuesday WebEx
• Phone: Not planning a teleconference connection, as no one has said they will participate by phone.

Materials for Meeting

Please review materials before the meeting.

WCAG 2.1 SC Updates in EOWG Resources

New WCAG 2.1 SC

• Add judiciously, not need to add for every SC
• Record general idea, don't have time now for polished wordsmithing

1. Example additions: proposal for Accessibility Principles
2. Group 1: Chris, Laura, Mary Jo, Shadi, Sharron
   • How People with Disabilities Use the Web (3 sub-pages) — add relevant info
   • Results: Analysis & pull request coming
3. Group 2: Brent, Howard, Kris Anne, Vicki
   • Perspectives pages (10 sub-pages) — add relevant info
   • Results: proposed addition to Colors with Good Contrast, proposed addition to keyboard, Analysis (google sheet) includes some "maybe"s
4. Group 3: Andrew, Eric, Robert, Sarah, Shawn
   • Tips for Getting Started Writing, Designing, Developing — consider if any meet the criteria for a new tip
   • Easy Checks — consider if any meet the criteria for an "easy check"
   • Results: Tips & Easy Checks suggestions (google doc)
5. ? Later: Tutorials

Curriculum

• Curricula Requirements Analysis
• Introduction to Web Accessibility overview outline of initial module
• To comment before the meeting: curricula new GitHub issue

Videos

Brainstorms from 22 Oct 2018 (listed in survey), previous ideas

Focus on videos supporting training.

ARRM

Decision Tree Review (1st part)

GOAL: Show progress, persona-based framework validation (using Keyboard Access content type), automated testing and WCAG 2.1 adds.

1. Role definition document - updated version following 1st round of comments
2. Accessibility Checkpoint Master List - updated with 4 content types (IMG, DOC, KBD, FRM)
3. Role-Based Decision Tree - updated version following 1st round of comments

Breakout groups (2nd part)

GOAL: Task points and ownership validation, using framework to create breakdown (3 groups - guided workshop, templates)

1. Images and Graphs — participants: ARRM Team Lead (Bill) + Andrew, Brent, Chris
2. Document Structure — participants: ARRM Team Lead (Denis) + Kris Anne, Laura, Sharron, Vicki
3. Keyboard Access — participants: ARRM Team Lead (Sean) + Eric, Mary Jo, Robert, Sarah

Easy Checks

• Easy Checks Next Gen links to current resource, open issues, project plan framework
• Survey includes comments on approach

Outreach

• Reminder to list Mentions of EOWG & other WAI resources
• Everyone can do now
• Promotional campaigns upcoming
  • Messaging for upcoming campaigns
  • Cadence/frequency
  • Social media, blog posts, articles - list of venues and contacts

Policies

• Policies Workflow
• Open issues related to content
• Open issues related to user interface, functionality, etc.

Silver

• Overview / Update
  • Status Update Slide Deck
  • Draft of Requirements for Silver
• Plain Language Workshop
  • Documents for before and after training
  • [@@ Plain Language Workshop support document]

Agenda

Monday, March 11

• 8:00 am: Room opens, coffee and tea available
• 8:30 am: gather, greetings, contributions, agenda review
• 9:00 am: 2.1 updates to EOWG docs (all)
  • Task introduction (Shawn), Q & A on task activities
  • Small group work on updating docs
• 10:30 am - 10:50 am: Break
• 10:45 am - 12:30 pm: 2.1 updates to EOWG docs
  • Small groups complete work
  • All: Review small group work and address issues.
  • All: Discuss proposals from Group 3 on potential additional Tips and Checks.
• 12:30 pm - 1:30 pm: Lunch in the meeting room
• 1:30 pm - 2:30 pm: Easy Checks
• 2:30 pm - 3:00 pm: Silver update (from Jeanne and Shawn L.)
• 3:00 pm - 3:20 pm: Break
• 3:20 pm to end of day: Break-outs:
  1. Policies (in EO room) - Andrew, Eric, Laura, Mary Jo, Robert, Sarah, Shadi, Sharron, Shawn
  2. Silver plain language workshop (in Silver room) - Brent, Chris, Howard, Kris Anne, Vicki

Tuesday, March 12

• 8:00 am: Room opens, coffee and tea available
• 8:30 am - 10:10: Curriculum (Shadi leads)
• 10:10 am - 10:30 am: Break
• 10:30 am - noon: Curriculum (continued) and Videos
• noon - 12:45 pm: Lunch in the meeting room
• 12:45 pm - 2:00 pm: ARRM - Decision Tree Review (Denis leads)
• 2:00 pm - 2:20 pm: Break
• 2:20 pm - 3:00 pm: ARRM - Work in breakout groups
• 3:00 pm - end of day: Breakout Groups
  1. Outreach & Videos
  2. Laws & Policies

Planning

Accessibility accommodations are available on request.
Food provided will include vegan, gluten-free, and low-carb options.
If you have accessibility or food requests, send them to public-eo-plan@w3.org with subject: F2F Request (or privately to the chairs & team contact).

Ideas for topics

Included:

• 2.1 updates to EOWG docs — Good work for F2F (shawn from EOWG current projects) - anytime, up to full day?
• ARRM — Discussion (Tuesday) and F2F follow up on the development of this resource. Maybe an hour or so, going over latest developments, knocking off some remaining issues and concerns, getting feedback from the group. (Denis Boudreau) (Chairs tweak - spend enough time so that participants really get into it and understand the approach, issues, etc.) - Tuesday, 1/4-1/2 day
• Curriculum — ... (shawn 4 shadi) - Monday anytime or Tuesday morning (not tue afternoon), 1/2 day
• Policies — Address open issues (shawn from EOWG current projects) - Andrew, Mary Jo, Robert, Lainey, [Sharron, Brent, Shawn] -- Monday late afternoon
• Outreach — easy things that everyone can do! (Shawn, Sharron, Brent) - ideas
  • Comment on blogs & such (Shawn)
  • featured resource monthly or so for everyone to focus their promotion (Norah)
• Silver
• Easy Checks

probably not:

• ? Videos — ... (shawn 4 shadi)
• ?[hope to do before CSUN] 2.1 QuickRef — Tags for new 2.1 SCs -- would this be good small group work? (shawn from EOWG current projects)
• Translations QA — QA process for translation submissions (est. 20 mins) (shawn)
• User Stories / Persona integration — will probably have COGA at least by then, and maybe some mobile, maybe AccessLearn if we push them? @@link to them ... (shawn) - Needs project leader to define goals, issues etc. -- then probably would be good F2F discussion.
• COGA — IA of resources (Shawn & Steve)
• 2.1 UnDocs — would this be good small group work? (Shawn 4 Brent & Norah)

Participation

Expected participation in F2F survey

Attending in person

Attending Monday and Tuesday:

1. Andrew Arch (expect both days)
2. Brent Bakken
3. Chris O'Brien
4. Eric Eggert
5. Howard Kramer (morning only on Tuesday, taking workshop in p.m.)
6. Kris Anne Kinney (will be there both days)
7. Laura Keen
8. Mary Jo Mueller (I'm pretty sure)
9. Robert Jolly
10. Sarah Pulis (expect both days)
11. Shadi Abou-Zahra
12. Sharron Rush
13. Shawn Henry
14. Vicki Menezes Miller (strong likelihood for both days)

Attending Monday only:

• ...

Attending Tuesday only:

1. Bill Tyler (traveling on Monday)
2. Denis Boudreau (traveling on Monday)

By phone

• Lewis Phillips - Tuesday

Cannot participate

• Sylvie
• Norah Sinclair
• Stéphane Deschamps