EO-plan agenda

Meeting Logistics & Availability

• Wednesday - 8am CT / 9am ET / 3pm CET
• Participants: Sharron, Brent, Shawn, (Eric) + Resource Editors
• IRC #eo-plan
• Teleconference connection info (requires W3C login permission)

Standing agenda

1. Confirm details for the upcoming EOWG teleconference
   (everyone put proposed items under "Planning meetings, EOWG 00 Month draft agenda" below by Wednesday early morning US time)
2. Synch on the weekly survey to be presented at upcoming EOWG teleconference
   (provide draft survey questions by Wednesday early morning US time)
3. Plan upcoming work
4. Update Current Work

Availability

• Wed 18 Sep & Fri 20 Sep
  • (Eric miss Friday meeting)
• Wed 25 Sep & Fri 27 Sep
  • Shadi not on 25 Sept
• Wed 02 Oct & Fri 04 Oct
  • Shawn maybe miss some or all of Wednesday
  • Shadi not on Friday 4 Oct
• Wed 09 Oct & Fri 11 Oct
• Wed 16 Oct & Fri 18 Oct
• Wed 23 Oct & Fri 25 Oct
• Wed 30 Oct & Fri 01 Nov

Planning Meeting Notes and Draft Agendas

• To Do list
• Current Work
• Curricula schedule

18 September 2019

18 Planning Meeting Discussion:

• Potential Agenda Topics for EOWG Meeting
  • ...(moved to agenda below)...
• For discussion (Chairs & TC unless otherwise added)
  • upcoming workplans and surveys + Shadi, Daniel, Hidde
  • Policy entry from Russia - Andrew's email - Next steps - Policy Workflow
  • Media resource outreach - SEO - ask top results if the want to add a link to our resource? - EOWG participant do? + MDN
  • Survey Types
    • Rough Concept Draft - eagle (big picture, not details)
    • In Progress Draft - ?(dragonfly/earthworm) (often looking at a specific issues or section "segments")
    • Complete Draft - starfish (looking for things that are missing (starfish can grow arms back))
    • Thorough Review - monkeys (groom - go through with fine tooth comb)
    • Approval to Publish - butterfly (release into the world!)

20 September Agenda:

~ Topic Order: Introductions, Updates, Discussion/Decision/Resolution Topics, Updates that could be bumped, Reminders

1. Videos (40-50 minutes)
   • Discuss sample visuals "stills", e.g., representations of people, disabilities, background color, etc.
   • Survey: To approve audio scripts and storyboards (if you can provide input on the storyboards by Wednesday 25, then we can discuss it that Friday 27!)
2. WAI-Curricula (40-50 minutes)
   • OK changes that we plan to do throughout the other Units: Unit 1 - Changes made in September
   • Unit 3 — discuss any issues from survey results (Daniel will process and list here)
3. Promoting Media resource (10 minutes)
4. Work for this Week (5 minutes)
   • @@ list surveys and closing dates

---

25 September 2019

25 Planning Meeting Discussion:

• Potential Agenda Topics for EOWG Meeting
  • ...
• Topics for Chairs and TC
  • AccessLearn - David Sloan and Mary Zeigler joining call at 8:30 Central
    [Brent, Shawn, Sharron review ahead of time: (https://github.com/w3c/wai-eo-online-learning/wiki/Requirements-Analysis Accessible Online Learning Resources - Requirements Analysis])

27 September Agenda:

~ Topic Order: Introductions, Updates, Discussion/Decision/Resolution Topics, Updates that could be bumped, Reminders

2. Work for this Week & Weekly Survey (5 minutes)

---

02 October 2019

(Shawn probably miss some or all of Wednesday. Shadi, maybe, too.)

02 Planning Meeting Discussion:

• Potential Agenda Topics for EOWG Meeting
  • ...
• Topics for Chairs and TC
  • ...

04 October Agenda:

~ Topic Order: Introductions, Updates, Discussion/Decision/Resolution Topics, Updates that could be bumped, Reminders

2. Work for this Week & Weekly Survey (5 minutes)

---

09 October 2019

09 Planning Meeting Discussion:

• Potential Agenda Topics for EOWG Meeting
  • ...
• Topics for Chairs and TC
  • ...

11 October Agenda:

~ Topic Order: Introductions, Updates, Discussion/Decision/Resolution Topics, Updates that could be bumped, Reminders

2. Work for this Week & Weekly Survey (5 minutes)

---

16 October 2019

16 Planning Meeting Discussion:

• Potential Agenda Topics for EOWG Meeting
  • ...
• Topics for Chairs and TC
  • ...

18 October Agenda:

~ Topic Order: Introductions, Updates, Discussion/Decision/Resolution Topics, Updates that could be bumped, Reminders

2. Work for this Week & Weekly Survey (5 minutes)

---

23 October 2019

23 Planning Meeting Discussion:

• Potential Agenda Topics for EOWG Meeting
  • ...
• Topics for Chairs and TC
  • ...

25 October Agenda:

~ Topic Order: Introductions, Updates, Discussion/Decision/Resolution Topics, Updates that could be bumped, Reminders

2. Work for this Week & Weekly Survey (5 minutes)

---

30 October 2019

30 Planning Meeting Discussion:

• Potential Agenda Topics for EOWG Meeting
  • ...
• Topics for Chairs and TC
  • ...

01 November Agenda:

~ Topic Order: Introductions, Updates, Discussion/Decision/Resolution Topics, Updates that could be bumped, Reminders

2. Work for this Week & Weekly Survey (5 minutes)

---

Longer Term and (outdated) pending Topics

Discuss for longer-term:

• University of Boulder NEA grant and EOWG
• Accessibility and Inclusion
• EOWG Deliverables Scheduling

the lists below are outdated...

[pending]:

• [Tentative] Review Cognitive Accessibility User Research draft from EOWG perspective
• [Tentative] Tips batch 2 - Prepare by reviewing background info: Get familiar with related resources: For Evaluating: Accessibility Evaluation Resources; For Managing: Web Accessibility Roadmap; Read the drafts Tips on Evaluating, Tips on Managing, Tips on Advocating

Milestones

moved to https://www.w3.org/WAI/EO/wiki/EOWG_Current_Projects#2015_Charter_Milestones_status

(template for planning meeting)

00 Month Year

00 Planning Meeting Discussion:

• Potential Agenda Topics for EOWG Meeting
  • ...
• Topics for Chairs and TC
  • ...

00 Month Agenda:

~ Topic Order: Introductions, Updates, Discussion/Decision/Resolution Topics, Updates that could be bumped, Reminders

2. Work for this Week & Weekly Survey (5 minutes)

---

Priorities for Planning Team

(fyi, this has not been updated for several months)

Eric

1. Technical support for redesign
2. Technical support for Policies update (ongoing, but working well without lots of my involvement)
3. UI Components
4. WAI site nav update for now & redesign (Largely completed, waiting for W3C-internal feedback & implementations)

Shadi

1. Accessibility, Usability, Inclusion
2. Better Web Browsing

Shawn

Shawn usually has 3-5 hours per week to work on EOWG — outside of meetings.

Role of Staff Contact

1. Supporting RMs and editors updating docs (estimated time: 1-5 hrs/wk) - with priority on these Charter deliverables:
   1. Policies list
   2. Easy Checks
   3. Web Accessibility and Usability Working Together / Accessibility, Usability, Inclusion
   4. Participating in WAI
   5. WAI Translations
2. Supporting WAI site redesign
3. Managing new and potential participants
4. Outreach through W3C & WAI channels
5. Coordinating with new W3C functional managers,
   Monitoring W3C accessibility work for E&O ties
6. Rechartering
7. [November] Update Accessibility - W3C doc (and support Sharron on dispensing with Intro to Accessibility)

Sharron & Brent

1. Operational management, including participation management
2. Charter deliverables, milestones, project management
3. Web Site Redesign Task Force management
4. Internal Outreach follow-up
5. Recharter
6. And several other things listed in Chairs Role :-)

old planning notes

Archive of Planning Notes