W3C meetings focus exclusively on the business of W3C's work programs. As such, W3C meetings are governed by W3C policies, procedures, and process. Therefore, W3C workshops, Technical Plenaries, Group meetings and other W3C-sanctioned events shall not be conducted on the premises of organizations that request W3C meeting participants to sign non-disclosure agreements in order to gain access to the host's facilities. Any proposal to host a W3C meeting shall be accompanied by information regarding the facility, meeting participation, and other conditions associated with meeting hosting and participation. The Team shall determine, after discussion with the meeting Chair and prospective host, whether the offer can be accepted by W3C.
This policy has been developed after discussion with the Advisory Committee Representatives, Chairs and Team [1, 2, 3], and was announced to the Membership on 17 June 2004  with the support of the Advisory Board at their 14 June 2004 teleconference .
The policy below is effective for meetings for which the planning starts on or after 1 July 2004. This policy may be incorporated in other more general documents regarding requirements for hosting meetings. We may revisit this policy if significant problems are encountered.
(Member only link)
 http://lists.w3.org/Archives/Member/w3c-ac-forum/2004AprJun/0032.html (Member only link, follow thread)
 http://lists.w3.org/Archives/Member/w3c-ac-forum/2004AprJun/0070.html (Member only link, follow thread)
 http://lists.w3.org/Archives/Member/w3c-ac-members/2004AprJun/0056.html (Member only link)
 http://lists.w3.org/Archives/Member/w3c-ac-members/2004AprJun/0062.html (Member only link)