Skip

Process 2025

Presenter: François Daoust
Duration: 4 min
Slides: view

All recordings Next: Navigating the Future

Skip

Video & transcript

Keyboard shortcuts in the video player
  • Play/pause: space
  • Increase volume: up arrow
  • Decrease volume: down arrow
  • Seek forward: right arrow
  • Seek backward: left arrow

Process 2025

François Daoust
Director, Project & Process

TPAC 2025
Kobe, Japan & online
10–14 November 2025

Hello everyone.

Process 2025

Can be found at
https://www.w3.org/policies/process/

So Process 2025, we do have a formal process at W3C, you may have noticed.

If you follow the different previous links in the actual current process, it takes you all the way back to 1999 where the first process was published.

And I'm pretty sure that someone in the room will say, no, François, I was there, there was a process before 1999 version.

Anyway, for now we are at Process 2025, you probably have heard about it, it got presented during the last AC meeting back in April 2025, there was a call for review by the Advisory Committee and it got approved in August and it's usually found under this fantastic URL.

Take that.

Rec-track (before)

Basic W3C Recommendation Track in Process 2025 First Public Working Draft (FPWD) - Exclusion opportunity First Public WD WG Decision + Team Approval Working Draft (WD) WD Publish a new Working Draft WG Decision Advance to Candidate Recommendation WG Decision + Team Approval Candidate Recommendation Snapshot (CRS) - Patent Policy exclusion opportunity Candidate Recommendation Draft (CRD) Publish revised Candidate Recommendation Draft WG Decision Publish revised Candidate Recommendation Draft WG Decision Publish revised Candidate Recommendation Snapshot WG Decision + Team Approval Publish revised Candidate Recommendation Snapshot WG Decision Team Approval Advance to Proposed Recommendation WG Decision + Team Approval Return to Working Draft WG Decision (or Team Decision with AB+TAG Approval) Proposed Recommendation (PR) — AC Review AC Review Advance to Recommendation W3C Decision Return to Candidate Recommendation Snapshot W3C Decision Return to Working Draft W3C Decision Recommendation (Rec)

The main change and that's the visual part of the presentation where we are doing visual effects and so on, so before and then after.

Rec-track (after)

Basic W3C Recommendation Track before Process 2025 First Public Working Draft (FPWD) - Exclusion opportunity WG Decision + Team Approval Working Draft (WD) Publish a new Working Draft WG Decision Advance to Candidate Recommendation WG Decision + Team Approval Candidate Recommendation Snapshot (CRS) - Patent Policy exclusion opportunity Publish revised Candidate Recommendation Draft WG Decision Publish revised Candidate Recommendation Snapshot WG Decision Team Approval Advance to Recommendation WG Decision + Team Approval + AC Review Return to Working Draft WG Decision (or Team Decision with AB+TAG Approval) Candidate Recommendation Draft (CRD) Publish revised Candidate Recommendation Draft WG Decision Publish revised Candidate Recommendation Snapshot WG Decision + Team Approval Recommendation Return to Candidate Recommendation Snapshot WG Decision (or Team Decision with AB+TAG Approval) Return to Working Draft WG Decision (or Team Decision with AB+TAG Approval) Publish revised Recommendation with editorial changes WG Decision (editorial) Publish revised Recommendation with substantive changes WG Decision + Team Approval + AC Review (substantive)

Thank you.

So I will explain as before there was a Proposed Recommendation stage after Candidate Rec and before Recommendation and now it's gone, so that means that what happened during before at the Proposed Recommendation stage which was the AC review now takes place directly at the Candidate Recommendation snapshot stage.

So it's simplification of the process.

That's good, that's the main change that Process 2025 brings.

New charter refinement phase

  • Formalizes the "advance notice" review phase prior to AC Review.
  • Goals:
    • Reduce the number of Formal Objections raised during AC Review.
    • Ensure that comments get addressed by those developing the charter.
    • Make the chartering process more understandable and easier to participate in.

It does formalize a few other things including one thing that's now called the charter refinement phase, it used to be what we informally called the advance notice and that's when we team sends some kind of notice to the Advisory Committee to say, hey we're going to work on this charter, we were doing that on and off, now it's kind of formalized in the process and it's called Charter Refinement Period and the goal is to avoid or to actually gather feedback on charters as early as possible to avoid, you know, bad surprises when it's a bit too late in the sense of everyone agrees except someone brings a late comment and we just have to deal with it.

And we don't necessarily know how because it postpones things.

So we want to catch that as soon as possible.

Main other changes

  • Align with the Bylaws
    • Applying the Bylaws concept of Good Standing to AC votes
    • Higher vote thresholds for low-participation AC Appeal votes
  • Clarify charter amendments after AC review:
    • major amendments - need approval from AC subset who reviewed
    • minor amendments - handled by the Team directly
  • Fine-tune details of the Council process
  • Simplify the Member Submissions section

There are a few other changes, and I'm not going to go into details there, including, actually still on chartering, formalizing how we deal with the comments made during the Advisory Committee review.

From time to time we receive minor comments and we can just handle them.

And from time to time there are substantive comments that lead to substantive changes in charter and proposed charters and in which case we're going to ask the AC, at least the part of the AC who took the time to vote on the initial charter, to vote again or to make sure that they are aware of the changes.

There are more changes to come.

So that was Process 2025, but you may have noticed that the AB, probably some of whom are in the room, is prioritizing updating and redoing the process in a way.

And they are coming to your working group.

If you're in different working groups this week having a number of discussions.

And there's a breakout actually session right after this session on process.

What's wrong, tell us what's wrong with the process so that we can make it better for everyone.

Skip

All recordings Next: Navigating the Future