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Fees
The fees will help W3C offset some of the costs.
The fees are displayed in USD, however attendees will be able to pay
in their own currency.
The rates below include participation for the events of the whole
week.
The fees for participants, observers and guests are as follows:
-
In-person participation:
- Early Bird rate – until 23 August (00:00 UTC):
USD 370 [Rate limited to the first 4 persons of a given
organization]
- Standard rate – until 20 October (00:00 UTC):
USD 680
- Late/on-site rate – starting 20 October: USD 875
- Fee Waiver: No Fee (see below for more
details)
-
Remote participation:
We invite you to show your support to those who participate actively
in W3C groups and who request financial support to attend TPAC, by
accepting a 5% fee in addition to the above rates. You have the option
to opt-out.
Important: We advise people to confirm their meeting
registration and payment before making flight and accommodation
arrangements.
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Registration fee waiver
For W3C Invited Experts
The TPAC 2025 participation fees will be waived for all W3C
Invited Experts. You will not be asked to pay for the fees once you
complete the TPAC registration form.
For all other TPAC attendees
We understand that not everyone can afford the TPAC registration fee
for a variety of reasons and we do not want any of these to be a
barrier to participation.
On-site participation fee waiver
There are a limited number of fee waivers available for on-site
participants, at the discretion of the organizers. The fee waiver
operates on a trust basis. Please do not use this option if you can
afford the fee.
Remote participation fee waiver
We make an unlimited number of fee waivers available to remote
participants. The fee waiver operates on a trust basis. Please do not
use this option if you can afford the fee.
Please contact w3t-tpregister@w3.org
to request the fee waiver before filling in the registration
form.
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Modification, cancellation and refund
You may switch your registration from on-site to remote, and vice
versa, while retaining the same class of registration. (i.e., early
bird on-site will convert to early bird remote, and vice versa).
If you need to cancel your registration to the event, refunds will be
subject to a cancellation fee (which will vary depending on the
registration fee and type of credit/debit cards).
To modify and adjust the fees or to cancel your registration, contact
w3t-tpregister@w3.org.
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Apply for funding
The TPAC Inclusion Fund and the W3C Invited Experts
Support Fund aim to help reduce barriers for W3C
participants or for W3C Invited Experts who have shown
commitment through their positive contributions to the work of W3C
group(s), but who require support to contribute in a more meaningful
way at TPAC.
Examples of contributing in a meaningful way may include:
- organizing a breakout session or contributing to the TPAC program
- writing specifications, documentation or tests
- preparing documents such as explainers or drafts for discussion
- reviewing a group’s work and preparing comments for discussion
We will prioritize support of under-represented groups in order to
improve diversity of background, gender, experiences, expertise and
skills. Applications from participants from the following groups will
be prioritized:
- Individuals who work from low- and middle-income economies
- Individuals who represent small organizations or organizations
from stakeholder groups or industries not widely represented in the
W3C community
- Women and gender-diverse individuals
- Individuals living with a disability
TPAC Inclusion Fund
To be eligible, you need to be participating in at least one
existing W3C group, have attended last year's TPAC (remotely or in
person), have a good track record of attendance to group meetings
and uphold the W3C Code of Conduct.
W3C Invited Experts Fund
To be eligible, you need to have received the Invited Expert status
at least 6 months ago, have attended at least one meeting, be a
Chair, an Editor, or a member of the Technical Architecture Group
(TAG) or Advisory Board (AB), have a good track record of attendance
at group meetings and uphold the W3C Code of Conduct.
Acceptable expenses
Examples of what the funds might help cover:
- TPAC registration cost
- Travel to attend TPAC meetings in the most economic, direct and
safe route, booked in advance to secure more economical rates
- Accommodation booked in advance, and within any deadlines
provided by the venue to secure the less expensive rate
- Costs of travel and shared accommodation for an additional adult
to attend in the role of carer, without whom participation would
be impossible
- Cost of insurance policy issued specifically for the travel
dates, covering travel and medical expenses.
Note: if the
selected participant has a current annual/employer travel
insurance policy, W3C will not cover the cost but a copy of the
policy should be presented as a requirement to be reimbursed
- Connectivity expenses to attend meetings remotely
W3C provides childcare on-site free of charge to all TPAC
participants who require it in order to be able to participate
effectively.
Apply
for funding
Timeline
- 17 July 2025: Applications(*)
opening
- 8 August 2025: Applications closing (midnight UTC)
- 22 August 2025: Applicants and awardee(s) informed
(*) Following our privacy
policy, we do not disclose your data to any third party and
the data we collect is used only for the purpose of processing the
funding application.
If you have any questions, please email diversity@w3.org.
The TPAC Inclusion Fund and the W3C Invited Experts
Support Fund contribute to the W3C stakeholder strategy, as
outlined in the 2025-2028
Strategic Objectives and Initiatives.
The amounts available for the funds are based on W3C member dues,
funding from the Community
Engagement Champions sponsorship, plus donations.
We encourage you to contribute generously to the W3C
Donations Program.
