TPAC2017warmup

From W3C Wiki

Work In Progress


Event Introduction

What is TPAC?

One of the most valuable benefits of W3C Membership is the opportunity for participants to develop working relationships with colleagues in many organizations and in many parts of the world. To bring people together and foster these relationships, W3C organizes Working Group meetings as well as TPAC meetings:

TPAC is the abbreviation for Technical Plenary and Advisory Committee Meetings which lasts for a week. During that week,W3C Technical Groups, the Advisory Board, the TAG and the Advisory Committee gather, network, and try to resolve challenging technical or social issues. This well-attended and popular week of meetings is an important means for W3C to coordinate solutions to technical issues that cross group borders.

As another well attended TPAC meeting, we plan to welcome over 500 TPAC2017 attendees from more than 20 counties.

TPAC on social media

Use #w3cTPAC to refer to the event on social networking sites (remember: do not microblog W3C Member-confidential matters).

Who is attending?

As another well attended TPAC meeting, we plan to welcome over 500 TPAC2017 attendees from more than 20 counties.

TPAC attendees usually fall into the following categories:

  • a participant in a W3C Working, Interest, Business or Community Group scheduled to meet at TPAC;
  • a W3C Member Advisory Committee Representative;
  • a participant on either the Advisory Board or the TAG;
  • an employee of a W3C member organization;
  • an invited Guest;
  • W3C staff or W3C Office staff.

See also:

What does a TPAC Group Meeting look like?

Group Meetings will be held all day Monday and Tuesday, 6-7 November, and all day Thursday and Friday, 9-10 November.

Usually the Day 1 of a group meeting will start with a round table introduction so that everyone is introduced in the room. The group chair(s) will moderate the meeting and control the rhythm of the discussion. The Chair(s) will try their best to make sure everyone's voice and opinion can be heard and we highly encourage the meeting attendees to actively participate in the discussion.

Meeting facilitating tools like IRC and bots (IRC, Zakim and RRSagent) are heavily used in a W3C group F2F meeting. The chair(s) monitors the group IRC channel and use the tools to manage question queues, comments and sometimes voting.

Most of the groups share the same time slot for coffee break so that the attendees can chat with attendees from other groups.

W3C meeting planning team works with group Chairs to stagger lunch schedules to ensure a comfortable lunch experience.

What do people do on Plenary Day?

The Technical Plenary day will be held Wednesday 8 November. Unconference/breakout is the preferred format of the Technical Plenary Day. Refer directly to the TPAC 2017 FAQ. Refer to the Breakout sessions wiki to start brainstorming in advance of the meeting.

  • Tips:
    • To get prepared for it, one can research the proposals on the Breakout sessions wiki and contact the proposers;
    • Pick a list of breakouts you want to follow and see how they match your schedule. And feel free to leave one if it doesn't match what you wanted;
    • don’t panic when you see people rush to the board and compete for space

Highlights for This Year’s Agenda?

See the Plenary Day agenda

Informal Gathering for Newcomers on Sunday night

The W3C Communications team will hold a 60-minute welcome informal gathering for newcomers at 6pm.

  • Location:
    • Hotel Lobby
  • Who is attending?
    • First-time participants
    • Anyone participating in TPAC
    • Any veteran participant willing to welcome newcomers

Group meeting best practices

The Positive Work Environment Task Force is compiling Best Practices for Effective Meetings.

Meeting Facilitating Tools

Getting familiar with W3C event facilitating tools will definitely make the meetings more effective and fun. Here is a list of tools that are frequently used in W3C meetings.

Internet Relay Chat (IRC)

Almost all of W3C groups join group-specific IRC channel(s) when they are having group F2F meetings during TPAC. The IRC channel is used as the venue to take and review minutes, share URLs, monitor the speaker queue, get systems support and even just socialize.

Read more about IRC: https://www.w3.org/wiki/IRC

W3C IRC Web Client http://irc.w3.org/ is the easiest way to connect to W3C's IRC server, especially if you're in a hurry. Just enter your desired nickname and channel, and you'll be talking in no time.

Github

A number of W3C groups use Github as a key element to help driving the F2F discussions. See the intro of Github at http://wiki.freegeek.org/index.php/Git_for_dummies

Bots

Remote Participation

Working and Interest Groups may request telephone access for remote participants. We plan to use MIT's Webex system for remote participation. If you plan to attend the Advisory Committee Meeting remotely, please let us know on acregister@w3.org. Webex instructions will be mailed to people that register to attend the Advisory Committee meeting remotely a few days prior to the meeting.

Useful Info

Connectivity

W3C provides wireless Internet access. You can find the SSID and password on TPAC page or onsite.

Language

Meetings will be held in English. If English is not your mother tongue, don’t be shy. Just remember that also applies to a big percentage of the TPAC attendees since W3C is a truly global community.

Dress Code

Unless otherwise indicated, dress is business casual for meetings. The TPAC shirt can be quite a fashion during TPAC week. W3C Team's name badges bear a dark blue color at the bottom. Feel free to ask questions or help from W3C team!

Social Life during TPAC

Social Events

  • Developers Meetup (Monday evening)
  • AC Dinner (for Advisory Committee Representatives only)
  • Reception (Wednesday evening)

Night of Werewolves!

For years, werewolf game continues to be the most popular fun social activity during TPAC evenings. (The only competitive one might be the drinking party at the bar.) Usually there are a couple of werewolf games going on in parallel after dinner time and each game has 20+ participants.

Want to know where to play? Follow the guy named Dom and you won’t miss it. Or, try a channel which is one of the ones used to broadcast time and place of games. https://twitter.com/simple_villager

  • Tip No1: werewolves, DO NOT kill the ones who did not reach consensus with you during daytime meeting!
  • Tip No2: @@

How Do I prepare for This Week?

  • Read the agenda of the group meetings you plan to attend or want to observe. The group meeting agenda should be published on group page or wiki page before TPAC;
  • find the agendas of meetings you want to observe/participate，find who from which organizations you want to meet and make a list of it. If you have difficulty identifying the ones you want to meet, ask help from W3C staff or the group chairs;
  • Play with the meeting facilitating tools and make sure you know how to use them to get in a question/comment queue, correct IRC scribing errors, generate meeting minutes, present plus yourself and some other fun functions.
  • @@


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