Publishing Working Group

Information on Meetings

• Teleconferences
• F2F meetings
• Meeting Minutes
  • Minute taking
  • Updating the minutes

Teleconferences

• The Group organizes weekly teleconferences. See the separate page for the technical details on connecting to the calls.

• The Group also uses IRC for during the calls for minute taking, queue control, and general chit-chat. See the separate page at W3C for further details. This Working Group uses the #pwg channel, and makes use of two bots on IRC:

  • zakim for queue control (see the separate manual pages for further details.)
  • rrsagent for scribing and minute generation (see the separate manual pages on how to control the access rights and storage of the IRC logs, and the separate scribejs features for the scribe instructions).

The weekly teleconferences are held at noon US Eastern time (which corresponds, in the summer period of the Northern Hemisphere, to 9am for San Diego, 1pm for São Paulo, 5pm for London, 6pm for Paris, 9:30pm for New Delhi, and 1am for Tokyo, see also the time zone calculator). See the separate page for the dial-in information.

F2F meetings

• June 22-23, New-York, NY, USA
• November 6-7, Burlingame, CA, US

Meeting Minutes

Meeting minutes (both for F2F and telcos) are listed separately.

Minute taking

Minutes are taken using IRC, and is based by a collective effort: one of the participants should be the scribe for (part of) a session. The rrsagent bot is used to archive the IRC log at the end of the call, and a separate tool (called scribejs) is used to generate the cleaned-up minutes that are published on the Working Group’s Web site.

Minute taking and cleanup is greatly helped by:

• the scribe should used a number conventions, documented scribejs features separately.
• to help minute taking and cleaning them later, please use a consistent IRC handle; scribes should use that handle to identify the person speaking. scribejs automatically replaces the handle with the person’s full name, making the minutes more readable to outsiders.
  • note that in most IRC clients the TAB key can be used to expand to an existing irc handle
• Each participant should type present+ <name> (or simply present+ for himself/herself) in the irc channel immediately upon joining the call. (This will help the minute taker and improve the generated minutes.)

Updating the minutes

The minutes themselves are stored, in Markdown (more exactly in “Kremdown”) on the WG’s core github repository in the Meeting/Minutes/2017, Meeting/Minutes/2018, etc., folders.

As described in the separate page on our working mode, meeting minutes are considered as “Draft” until officially approved after five business days, usually at the subsequent meeting. During that period,, if a participant requests a change in the minutes, he/she can issue, for example, a Pull Request with the proposed changes.