EOWG F2F/May 2016

Minutes

Logistics

Dates:
- User feedback sessions 9-10 May 2016
- EOWG meeting 11-12 May 2016
Location:
- User Feedback Sessions: Room 267 at John Brooks Williams Natural Sciences Center (JBWS), St. Edward’s University, Austin, TX
- Face 2 Face: Fleck Hall, Room 315 St. Edward’s University, Austin, TX
- WebEx teleconference link, Meeting #: 643 595 783 ; password: [same as the weekly meeting] — if questions or issues, ask Shawn on IRC
Host: Knowbility

Participation: We welcome visitors to this EOWG face-to-face! If you would be interested in participating in the meeting and you are not a current EOWG participant, please e-mail EOWG Co-Chairs Sharron and Brent, and Shawn.

User feedback sessions Monday & Tuesday

On Monday and Tuesday, EO participants are encouraged to spend time in the WAI outreach room to ask conference attendees about WAI resources and do user feedback sessions (aka informal usability testing). For tips on what to say and ideas on what to look for, see the more detailed 2015 user feedback planning page.

In development - These resources are in development and feedback can be incorporated soon:

Short Term Website Accessibility Improvements - general and specific feedback on latest version
Accessibility, Usability, and Inclusion: Related Aspects of a Web for All
Accessible UI Components List

For longer-term - Please be conscientious of setting expectations that these resources will not necessarily be revised soon:

Expand-collapse, such as in Perspectives page, Easy Checks and Accessibility Principles - How do people use it? Do they want more or less? Etc...
QuickRef
Tips for Getting Started
Website overall - gathering input to help inform redesign, e.g.,
- Organization of site - Finding resources and understanding what materials are available
- Voice of resources - Feedback on the tone and style of the content

User Feedback

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Agenda for Wednesday and Thursday

Materials

Updating Policies List
2005 redesign - WAI Site Analysis Summary links to detailed user-centered design documentation, such as personas, User Group matrix, Task-User Matrix.

Schedule for Wednesday, 11 May

Time	Topic	Starter
08:30am – 09:00 am	Breakfast and setup
09:00am – 09:30am	Welcome and orientation	Sharron
	Introductions	all
	Review goals and intended outcomes for this F2F	Brent & Sharron
09:30am – 10:30am	Summary, reaffirmation of March F2F redirection of EOWG RM assignments - check in Resource prioritization Change management Web site redesign	James, Sharron
10:30am – 10:45am	Break
10:45am – 11:30pm	Summary and review of user feedback data. Draft priorities to inform web site redesign, Thursday work sessions.	all
11:30am – 12:00pm	Prioritize resource updates, revisions	all
12:00pm – 01:00pm	Lunch Break
01:00pm – 04:45pm	Resource Management Work Session Based on user feedback and group priorities, work on specific resources. Possibilities include: Web Perspectives Updating Policies List Accessibility-W3C & old Intro page- what to do with the old page? Any info to keep? Mobile Accessibility overview page Page Structure Tutorial - discuss approach, structure, flow of content and organization Accessibility, Usability, and Inclusion [other resources - if EOWG participants feel others are important or if user feedback points out others] Break when fits	all
04:45pm – 05:00pm	Wrap up Discuss assignments for next day	Brent

Schedule for Thursday, 12 May

Time	Topic	Starter
08:30am – 08:55am	Breakfast and setup
09:00am – Noon	Web site redesign workshop. WAI site plans 30 minutes: summarize goal suggestions into three buckets: One primary goal Some secondary goals Long term goals (if needed) Note that goals must be measurable 15 minutes: audiences Review previous work and personas, determine 3 audiences, plus secondary ones if needed. 30 minute discussion of gathering data / usability / analytics Agree on a method for doing this ---Break --- 15 minute discussion of information architecture theory and possible buckets. Note: We are NOT making decisions on this but exploring approaches. 45 minutes Visual design AnnaBelle presents simplistic overview of visual design approach and walks us through where we are now, find adjectives for what we want to convey, how would that be visually conveyed? Remaining time - Methodology Urgent technologies, division of labor, style guide development, project plan with accountability and timelines	AnnaBelle, all
Noon – 1:00pm	Lunch Break
01:00pm – 4:00pm	Break out groups for outreach work sessions Web site redesign work group RM work groups based on priorities	all
04:00pm – 04:30pm	Wrap-up
	Review task assignments	all
	Thanks and celebration	all