Group Decision Making Software and the Scheduling of Meetings at Venues

Adam Sobieski | Posted on: November 2, 2015

Though the Web and collaborative software facilitate the convenience of asynchronous collaboration and virtual meetings, groups, in particular when residing in the same cities, can schedule the use of meeting rooms, presentation rooms and auditoriums.

Venues for meetings or events provide the people of various clubs, organizations and businesses with modern, professional and high-tech meetings rooms, presentation rooms and auditoriums. The architectural designs of buildings and the furniture, equipment and resources at venues can be explored while also considering the popular activities of the clubs, groups and organizations in regions; some venues might provide multipurpose rooms. The equipment available at venues for meetings include high-bandwidth wifi, presentation equipment, sound systems, video equipment for recording meetings, equipment for webcasting meetings, transcription services and equipment for videoconferencing.

New such venues may arise from public sector investments as well as from other models. There exist various economic models and system models for simultaneously interconnecting large numbers of groups with large numbers of venues. In some approaches, the categories of organizations or of events are pertinent as charitable, public service or participatory democratic organizations might find discounted or free venue accommodations.

Productivity and collaborative software for the scheduling of meetings at organizations, reserving transportation, rooms and equipment at organizations, can scale for city-scale and otherwise distributed groups. Productivity and collaborative software with city-scale and larger-scale meetings and event planning, scheduling and logistics support can greatly convenience groups in their browsing of and selection of venues for in-person meetings; such features can be built into productivity and collaborative software. Such software should include the capability for multiple groups or for multiple subgroups of groups to schedule rooms at multiple venues with videoconferencing equipment.

Software which conveniences the scheduling of venues for meetings or events can stimulate the economic markets for such venues as well as local economies. Such venues can bring customers to proximate local businesses such as cafes, taverns, restaurants and shopping. Such venues can be on mass transportation routes.

The protocols utilized by the software components for groups to schedule uses of transportation, meeting rooms and equipment are important standardization topics.