From Dataset Exchange Working Group

Agenda Tuesday 19 March 2019 21:00 UTC (in your time zone)



regrets+ Makx

Reminding attendees to put Present+ <nickname>

Reminding chairs to put Regrets+

I. Appoint Scribe

II. Approve March 5th meeting minutes

III. Check who is on IRC and WebEx

IV. Clock changes March 31 UK, Europe; April 7 Australia

Reminder: TPAC 16-20 September, Fukuoka, Japan

  • Do we need to reserve a room for a f2f? (We should be done by then)
  • Deadline to respond: April 12

Procedure changes

Commits, merges, closes

The following procedural changes are being brought in by the Chairs as an administrative measure that should help us get to closure for the end of our charter.

The procedure will be as follows:

Pull Requests

1. All pull requests will need to have two reviewers. This change has been made in GitHub. We know that this is the practice already for some of you, but it's also easy to forget to name reviewers. Now GitHub will remind you.

2. From now on, the merging of all pull requests will be agreed by the plenary before the merge is done. In this way, we review the documents incrementally, and can publish at any time because we have acknowledged consensus in the editors' drafts.


3. When an issue is ready to be closed, set the label to "Due for closing." Peter and Karen will review these to make sure that all of the issues have been addressed. We may remove the label if not, or we may open a new issue if part has been resolved but not all.

Checking Open Action items


spreadsheet, not complete yet

Assessment of Current Position

Closing issues

  • how can we close more issues? e.g. can we chip away at some issues and close them?

Some high volume issues:

Older issues:

Discussed Feb 26, not closed.

  • judicious use of votes in github: propose votes to Karen and Peter
    • chairs will organize votes
    • votes will be recorded in next minutes
    • github issues will be closed when votes resolve the issue


Joining instructions: (official participants and invited guests only)

WebEx Details

For text discussions, minutes, joining the speaker queue, actions & issues IRC channel: #dxwg on IRC on port 6667

Please be sure to join both IRC and WebEx and use the same nick in both (or it gets very confusing)

When you join the IRC channel, please immediately type 'present+ {yourname}' (this adds your name to the participants list in the minutes)