From Dataset Exchange Working Group

Draft Arrangements for DXWG DCAT Working Session teleconference 05 February 2019 21:00 UTC (in your timezone)


Detailed organisation for the meeting can be refined as we go, but the intent can be found at with useful suggestions in the subsequent discussion.

Its assumed that we will make some notes (possibly in a googledoc) and/or as resolutions in the minutes, and that it will be useful to have Zakim etc to manage meeting interactions/queue, and possibly actions.

Dave Browning
Dave Browning, Andrea Perego


  1. Check bots are running (see below)
  2. Matching everyone on IRC and Webex
  3. Remind attendees to put present+ <nickname>
  4. Appoint Scribe. Scribe should enter 'regrets+ ' followed by the names of people who have sent regrets (ideally by adding their own name to this page)

Useful resources

  1. Open Distribution issues tagged within github:
  2. Selected set of issues around:
    1. distribution definition and relationship with profile/representation:
    2. distributions and composition/packaging:
  3. Google Doc to use as scratchpad or for collaborative editing:

Main agenda

  1. Confirm approach for meeting
  2. ...have meeting

Dial In details

NB These details only apply for this DCAT working meeting on Distributions, they will be different for other working sessions, regular meetings and from the joint calls

 Joining instructions: (official participants and invited guests only)
 WebEx Details: CSIRO webex. You can also email Simon Cox <>. 
 For text commentary, minutes, joining the speaker queue, actions & issues IRC channel: #dxwgdcat on on port 6667
 Please be sure to join both IRC and WebEx and use the same nick in both (or it gets very confusing)
 When you join the IRC channel, please immediately type 'present+ {yourname}' (this adds your name to the participants list in the minutes)

  W3C Telecon Resources:
  Zakim instructions in English
  Basic instructions in Portuguese

To start the meeting, check that trackbot is in the IRC channel (it usually is). If not, type:

/invite trackbot

(Subgroup meetings may need to specify the irc e.g. /invite trackbot #dxwgdcat)

Then you can type:

trackbot, start meeting

That should invite zakim and RRSAgent and generally get things ready to go. As a reminder: the Zakim IRC bot handles things like the speaker queue, RRSAgent handles the minute-taking, present and regrets list etc.

Please note that you will see a message that Zakim does not see any meetings scheduled at this time. This is a reference to the old conference bridge (also called Zakim) that is no longer in use. Scheduling is now done under the WebEx system. If you're feeling nostalgic for the old Zakim greeting, it's archived (of course).

Once you have started the meeting, you should see all three bots running:

If any are not in the room, type /invite and then the name of the bot followed by the relevent channel e.g.

/invite Zakim #dxwgdcat

/invite rrsagent #dxwgdcat

During the meeting you may need to set the access permissions on the chat log with this command:

RRSAgent, make logs public

Then to create the minutes, type

RRSAgent, draft minutes