TF handling rule

From Web and TV IG

How to create and manage Task Forces

Rules for IG participants

The list of participants in the Web and TV Interest Group (W3C Member only link) is available online.

General Rules

  1. There may be as many Task Forces (TF) as needed. However, co-chairs would prefer not to exceed 4 TFs for a while to ease management and ensure smooth progress.
  2. Any IG participant can suggest the creation of new TFs on the public IG mailing-list. It is good practice to propose a first draft TF charter, using the TF charter template.
  3. At a minimum, a TF needs to trigger enough interest and support among IG participants to be created.
  4. Co-chairs create TFs. See below for TF creation rules.
  5. Each TF has a moderator. See below for TF moderation rules.
  6. Any IG participant can be a moderator.
  7. The moderator is appointed by co-chairs.
  8. Discussions in TFs happen on the public IG mailing-list.
  9. TF emails should be labelled accordingly, typically by prefixing the email subject with a TF identifier such as "[HOME_NETWORK_TF]".
  10. The outcomes of a TF need to be approved by the main body of the IG before they may be regarded as official IG results.
Membership or Invited Expert status is needed for Task Force creation
and moderation. See the group's page about how to join the group as an
official participant.

TF Creation Rules

  1. Co-chairs agree on the scope (deliverable) and timeline of a proposed TF.
  2. Co-chairs nominate a moderator for the TF among IG participants (note that a co-chair may be a moderator).
  3. Co-chairs propose a draft TF charter to the public IG list for feedback.
  4. Once comments are addressed, co-chairs decide on the creation of the TF, announce it on the public IG list and ask IG participants to join the TF.
  5. The TF is ready to start :)

Task Force Moderation Rules

  1. The moderator promotes the activity of the TF (if needed/applicable)
  2. The moderator promotes and moderates discussions over the public mailing list
  3. The moderator ensures the timeline is respected
  4. The moderator reports about the progress of the TF to the main body of the IG on a regular basis, e.g., during the IG's main monthly conference calls.
  5. The moderator is free to engage discussion on TF topics with other groups (both W3C groups and external groups).
  6. The moderator does not engage the IG without first referring to the co-chairs.
  7. The moderator reports any outstanding issue to the co-chairs as they are raised.
  8. The moderator maintains the TF page on the public Wiki, with the help of TF participants if needed.