Scribing for the User Agent Accessibility Guidelines Working Group (UAWG)
Scribe Rotation
Name | Order | Recent | Next |
---|---|---|---|
Simon Harper | 1 | 24 Jul | 4 Sept |
Mark Hakkinen | 2 | 11 Sept | |
Jeanne Spellman | 3 | 14 Aug | 18 Sept |
Jan Richards | 4 | 7 Aug | 25 Sept |
Kelly Ford | 5 | 21 Aug | 2 Oct |
Gregory Rosmaita | 6 | 28 Aug | 9 Oct |
How the Rotation Works
- The person who has not scribed recently goes first. When necessary, the list has been adjusted from the results of the attendance form. This list is not automated, nor updated weekly, so please check when you will be scribing each month.
- If it is your turn this week or next week, please join the
teleconference a couple minutes early, set up
Zakim and RRSAgent for logging, and be prepared to scribe.
- If you are scheduled to scribe and will not be able to attend, please
make sure that you send scribe regrets to the UA mailing
list so that the next person on the list can be prepared to scribe.
- You can "pass" if you do not want to scribe for any reason. If you are at the top of the list and do not want to scribe, please send a message to the list before the meeting so that the next person on the list can be prepared to scribe.
- If you would like to scribe an upcoming meeting and your name is not at the top (for example, if that week is a good time for you to scribe but the upcoming month would not be), send a message to the list volunteering to scribe for that week.
- Following the meeting, please clean-up the minutes and send them to the
UA list, per the instructions. It is often easiest
to clean up the minutes right after the meeting. Please complete them
within a couple of days when possible.
- Note that draft meeting minutes are available online immediately. If there is anything that should not be in the public record (such as personal information that was entered in IRC), please help ensure that Jeanne or other WAI staff removes it before the minutes are publicly available.
How to Scribe a UAWG Meeting
Before the Meeting Begins (new trackbot version):
- trackbot, start meeting
- starts a script that invites the other bots and enters fixed information about the meeting
- chair: [name]
- [name] is one word. Usually First_Last is used.
- agenda: [URI]
- inserts a link to the agenda in the minutes. It is not a substitute for entering individual agenda items with agenda+ (unless an RDF agenda is used)
- scribe: [name] or [IRC-name]
- [name] is one word. Usually First_Last is used. If [name] is used, then the scribeNick command below is used to format the minutes to remove the scribenick from the minutes.
- ScribeNick: [IRC-name]
- used when both the scribe full name and IRC nick are desired.
- present: [names]
- [name] is one word, separated by commas. Usually "First_Last, First_Last2" is used
- regrets: [names]
- [name] is one word, separated by commas. Usually "First_Last, First_Last2" is used
- zakim, save agenda (after agenda entered)
- zakim, [Phone Code] is [Correct_Name]
- Zakim, code?
- displays the Zakim conference code for the current meeting
During the Meeting:
Attendance & Phone Participation
- zakim, who is here?
- displays a list of who is on the phone and IRC
- zakim, who is still here?
- displays a list of who is remaining on the phone and IRC
- zakim, [Phone Code] is [Correct_Name]
- zakim, mute me
- zakim, unmute me
- zakim, code? (displays the Zakim conference code for the meeting)
- zakim, who is making noise?
- zakim, choose a victim (randomly assigns a task to a participant)
- q+ (puts you in the speaker queue)
- q- (remove yourself from the speaker queue)
- q+ to ask ... OR q+ to say ...
- q? (lists who is on the queue)
- present+ [name] (to add late arrivals)
- present- [PhoneCode] (to remove coded IDs)
- regrets+ [name] for last minute regrets
- rrsagent, pointer? (gives location of IRC log)
Agenda Management
- agenda+ [text]
- adds a topic to the agenda
- zakim, next item
- moves to the next agenda item
- zakim, close item [number]
- closes the previous item number and moves to the next open item
- topic: [text]
- puts a topic title, in-page link and divider in the minutes for a change of topic (usually used when not using the agenda commands)
Action items and Issues Management
- ACTION: [user] to [text] - due [when]
- IRC nick is the best format for [user]
- [user] will also accept "unassigned" or "TBD" (omit quotes) if the action is unassigned.
- Most common date formats are accepted as [when]. Here are some
examples:
- 2005-02-14
- 14 February 2005
- next Friday
- Monday
- 1 week 2 months
- tomorrow
- ACTION-[number]?
- will return the status on that action.
- close ACTION-[number] or ACTION-[number] closed
- ACTION-[number] due [when]
- will change the due date
- trackbot, comment action-[number] [text] or ACTION-[number]
- adds a comment to the action
- ISSUE: [text]
- creates a new issue (Issues are tracked separately from Actions are not assigned to indiviuals. An Issue can have Actions associated with it.
- ISSUE-[number]?
- returns the status information on an issue
- ISSUE-[number]: [text]
- annotates the issue
- RESOLVED: [text]
- is given prominence in the minutes
After the Meeting Adjourns:
- Creating Minutes:
- rrsagent, create minutes (the following 5 commands are synonyms)
- rrsagent, draft minutes
- rrsagent, format minutes
- rrsagent, generate minutes
- rrsagent, make minutes
- rrsagent, publish minutes
http://www.w3.org/YYYY/MM/DD-ua-irc - zakim, please part (this will result in the output of attendees)
- Correct any errors in the IRC log using the command:
s/error/correction
NOTE: non-staff members who are acting as scribe MUST effect any changes or corrections BEFORE dismissing RRSAgent; staff can edit slash manipulate minutes by appending a comma and the word tools to the URI for the minutes - for example: http://www.w3.org/2008/05/15-ua-minutes.html,tools - after dismissing zakim, issue an "RRSAgent, draft minutes" command to ensure that the attendees list is correctly populated -- use the + and minus syntax to add or delete attendees, regrets, etc. -- remember that you MUST issue an "RRSAgent, draft minutes" in order for the minutes to execute your instructions -- every time you do so, be sure to REFRESH the document in the browser instance in which you are reviewing the draft minutes
- rrsagent, please part (VERY LAST STEP- logs actions and resolutions)
- send email to the group list with links to the HTML minutes and IRC log. Copy and paste a text copy of the action items followed by a text copy of the minutes.