Meeting minutes
Translations of CEPC [2}
<tzviya> https://github.com/w3c/PWETF/issues/138
Tzviya: ^^ Mechanism for
translations #138
… An Qi and Coralie have been working on translations
… Naomi might be working on Japanese
… there are a lot of nuances in the content and we
want to be sure that anyone who volunteers can capture those nuances
… An Qi was talking with someone about Spanish
… we were thinking German and Portugese as well
Jory: Bocoup team members would probably be happy to do Spanish and Portugese
<Zakim> jeff, you wanted to comment on the nuance
Jeff: appreciate the care
due to the nuances involved
… do we need a disclaimer that the English version is
the normative version and the translated versions are provided for
convenience?
Tzviya: interesting point
<Judy> https://www.w3.org/WAI/about/translating/
Tzviya: I'd maybe ask Wendy Seltzer
Judy: we do a lot to support
translations of WAI documents
… Shawn has produced a resource ^^ to help with that,
including nuances
… w.r.t. describing the English version as the
normative one, that is our policy across W3C
… so I don't think we need to ask Wendy
… we could reach out in the language community to get
multiple people to check a translation
… one of the things under development is to make a
subset of glossary terms that may be more nuanced to translate
Tzviya: and concepts, such as Ombudsperson, that may not be present in some cultures
Training plans (Jory)
Jory: prefer to put this off to a future meeting
Ombudsperson planning
Judy: Ralph and I managed to
meet briefly about this
… we went over what we want to try to get out of
discussions with the MIT Ombuds program and the MIT IDHR office
… we have a bit of new information from MIT's legal
counsel on what they do and do not want to be involved in
… there are instances where they will get involved
where MIT staff are involved
… we have a list of things we want to discuss with
them
… we'll get those emails out to those offices soon
… I'll keep this moving
… we have a lot to do to get the policy fully working
… for the safety of the people in the organization
… we have a lot of training work to do
Tzviya: is the goal to make use of the MIT Ombuds or to learn from them to establish our own program?
Judy: definitely the latter
but to some extend the former
… we may not have resources to establish our own
before the Legal Entity
… the main thing would be to get advice from them and
be able to start our own program
Tzviya: yes; I'd expect that
using MIT resources would be a stop gap
… in PWE I'd like us to build a roadmap for our
program
… I liked the philosophy of the IDHR approach
Judy: +1 to a roadmap; I'd
be happy to help
… one of the challenges W3C has had is indicating
where to go for what, even though we've posted Ombuds contacts
… for MIT employees, it could still be that the MIT
Ombuds Office is still the correct place to go
Tzviya: yes
Judy: w.r.t. IDHR, I'm
getting a bit of a view on how they work
… it's bringing back some previous concerns I've had
about the time cycles
Jeff: Tzviya mentioned that
the current process isn't working for certain cases
… can we categorize those cases where it isn't
working?
… one case is concern that all the ombuds are members
of the W3C senior team
… maybe we can identify the pieces that are highest
priority
… e.g. maybe get a non-Team member or a non-senior
Team member
… maybe there are some big winners that we can do
faster
Judy: people ask 3 questions
when they look at the list of Ombuds:
… have they had vetting?
… have they had training?
… do they have procedures to work from?
… particularly in the case of harassment; has the
ombuds had training in sensitive handling of the issue?
Tzviya: sometimes people are
first looking for a sounding board
… to ask "will I be believed?"
… Jory's training is one small step
Jory: multiple training
components
… conflict de-escalation
… training on the CEPC itself
… what it means to be an Ombudsperson
Jeff: we could build a plan
for those three modules
… several years ago I required the entire Team to take
sexual harassment training
<Zakim> Ralph, you wanted to ask Jory to repeat #2
Jeff: identify some low-hanging fruit that we could do quickly
Judy: Tzviya's roadmap may
be the most important thing
… get the current Ombuds more training on specific
issues
… we still don't have the investigational piece; we
may need that as a separate resource
… training on sexual harassment is a missing piece
… I'd be eager to work with Tzviya on a roadmap
<Zakim> jeff, you wanted to ask about "the investigational piece"
Jeff: to what is "the investigational piece" referring?
Judy: there may be cases where someone needs to actually research what happened; that's a heavy lift for the Ombuds
<Zakim> jeff, you wanted to push back on outside investigations
Jeff: it's reasonable to
explore that, but once W3C opens up the possibility of hiring outside
investigators in a community of > 10k people
… we couldn't possibly afford that in every case
… we'd need to very carefully circumscribe those cases
where we go outside and those where we don't
… that will be challenging
… and why I'm looking for low-hanging fruit, as it may
take years to figure out how to afford [outside investigators]
Judy: identifying this as a
resource that might be needed should not be equated with believing
there will be a flood of need
… there's a way to get a range of options
… when Tzviya and I met with the IOA representative,
one of the things we noted was that the Ombuds is a sounding board
and doesn't necessarily do more
Tzviya: the next step is a
roadmap
… Judy and I will work on that
<Zakim> jeff, you wanted to comment on "ombudspeople as a sounding board who don't necessarily do anything"
Jeff: re: ombuds as sounding
board ...
… I'd be interested in those cases where the Ombuds is
supposed to be only a sounding board
… teasing out when action is expected and when it is
not is something that can be on our list
Tzviya: though the IOA's position is that, we do not want the W3C Ombuds to be only a sounding board
Judy: for a large
institution formal ombuds role, the ombuds hears the issue, advises
the individual on what their options are
… also they can look for patterns and help the
organization evolve to address those better
… sometimes the ombudsperson will be a change agent
for the organization as a whole
… the mediation role that some W3C Ombuds have been
doing is probably an important one for W3C
… we need clear explanations of what people can expect
them to do
Tzviya: I'll schedule time with Judy to talk about this roadmap
AOB
Tzviya: as of now our next
call is scheduled for 16 June
… we might cancel that and wait to 30 June
Judy: I lean to keep us moving
[adjourned]