TPAC 2018

W3C Technical Plenary / Advisory Committee Meetings Week

Week at a glance Participation rules Registration Detailed schedule Venue Accommodation Transportation Useful information

Lyon, France
22–26 October 2018

Online registration closed.
In-person registration only at the event.
See schedule

Provide feedback on your TPAC week by 23 November 2018.

TPAC 2018: The Combined Technical Plenary / Advisory Committee Meetings Week brings together W3C Technical Groups, the Advisory Board, the TAG and the Advisory Committee for an exciting week of coordinated work. The benefit of face to face meetings and discussions is invaluable.

W3C Community Groups are invited to participate in TPAC2018. Community Groups will be able to hold a 2 hour meeting on Monday, Tuesday, Thursday or Friday (up to 4 groups each day). Outside of their Community Group meetings, non W3C-Member CG participants may attend as observers the Working and Interest groups meetings who accept observers.
For further details, see Participation Policies and Recommendations.

Need Help? Please mail w3t-tpregister@w3.org, and someone will assist you.

Week at a glance

Participation Policies and Recommendations

Before you register to attend a meeting, please read the below participation policies and recommendations, intended to promote participation while ensuring that meeting Chairs have the tools necessary to run their meetings effectively.

W3C meetings operate under the Principles and Procedures of our Code of Ethics and Professional Conduct.

Working, Interest, Business and Community Group Meetings

To be eligible to register and attend, you must be one of the following:

• a participant in a W3C Working, Interest, Business and Community Group scheduled to meet at TPAC;
• a W3C Member Advisory Committee Representative;
• a participant on either the Advisory Board or the TAG;
• an employee of a W3C member organization;
• an invited Guest;
• W3C staff or W3C Office staff.

Community Groups: Outside of their Community Group meetings, non W3C-Member CG participants may attend as Observers in the Working and Interest groups meetings that permit Observers.

Observer and Guest Attendance: Eligible participants may request to attend as an Observer via the registration form. Observing is at the Chair's discretion, and is based on: space considerations, confidentiality, and the ability to conduct the business of the group. Please contact the Group Chair (see Chair contact information). Observer and Guest seating is limited and usually organized as "secondary seating without power" around the perimeter of the room.

Note: We advise you to secure permission to attend a meeting as an Observer before making any travel plans.

Plenary Day (Wednesday) 08:30–18:00

Participants in a W3C Working, Interest, Business or Community Group, Advisory Committee Representatives, the TAG, the Advisory Board, W3C Offices Staff, Team and Guests are invited to participate in the Plenary Day.

Breakout sessions

Unconference/breakout is the preferred format of the Technical Plenary Day.

Refer to the Breakout sessions wiki to start brainstorming in advance of the meeting.

Advisory Committee Sessions and Dinner

To be eligible to register and attend the Tuesday and Thursday Advisory Committee Sessions and dinner, you must be one of the following:

• a W3C Member Advisory Committee Representative. If an Advisory Committee Representative cannot attend the meeting, an alternate may attend instead. See section 2.1.3.2 of the Process Document for more information about Member participation;
• Chair of a W3C Working or Interest Group;
• a participant on either the Advisory Board or the TAG;
• an invited Guest;
• W3C staff or W3C Office staff.

Lunch Schedules

To ensure a comfortable lunch experience, we will work with group Chairs to stagger lunch breaks.

Solution showcase

Visit the Igalia exhibitors stands in Place Haute, Level 1 - Rhône Pasteur during breaks and lunch time every day.

Remote participation

Working, Interest and Business Groups may request telephone access for remote participants. We plan to use MIT's Webex system for remote participation.

If you plan to attend the Advisory Committee Meeting remotely, please let us know on acregister@w3.org, so we can mail Webex instructions a few days prior to the meeting.

Registration and Registration Fees

Member-visible registration list including those who registered during the last week of registration

Registration Fees

A daily fee helps W3C to partially offset wifi, audio visual, food and beverage costs for a five day event with multiple meetings.

The per person, per day fees for participant, observer and guest are as follows:

• Early Bird rate - until 31 July : EUR 92 (EUR 110.40 with VAT)
  
• Standard rate - until 30 September: EUR 135 (EUR 162 with VAT)
• Late/on-site rate - starting 1 Oct: EUR 170 (EUR 204 with VAT)

To positively respond to an existing need and as recommended by the W3C Advisory Board in its May 2018 meeting, an Invited Expert fund has been created to support Invited Experts who participate actively in W3C groups and who request financial support to attend TPAC. We hope all attendees recognize the value of supporting IEs and will agree to a nominal 5% fee addition to the above rates, however there is the ability to opt out.

Invited Experts Fund

If you are a W3C Invited Expert, and meet the following requirements, you may state so in the registration form, and W3C will waive your registration fee:

• I am a current W3C Invited Expert in a W3C Group (or several) and am actively contributing to the work, attending calls/meetings, etc.
• That W3C Group (or these groups) is (are) meeting at TPAC.
• I am self-funded (i.e. my expenses are not paid by an organization).
• I will attend TPAC (i.e. please don’t ask to have fees waived and then not turn up; that might deny fee coverage to someone else).

If you have any question, please write to w3t-tpregister@w3.org, and we will give you more information.

Notes

• If you are an AC Rep and on Tuesday, you plan to attend only the dinner (not the afternoon session), you do not need to pay the fee for Tuesday.
• Important: We advise people to confirm their meeting registration and payment before making flight arrangements. We make an effort to accommodate on-site registrants, however, we cannot guarantee that space in Group meetings will be available.
• Please pay when you register. Registration is not complete until you have paid. Registrations that remain unpaid after the early bird rate expires, will be charged the standard rate. Registrations that remain unpaid after the standard rate expires, will be charged the late/on site rate.

Payment System

Payments will be processed through our payment system.

You will receive a receipt if payment was successful. If you experience problems, please contact w3t-tpregister@w3.org.

Cancellation and Refund Policy

Cancellations and requests for refunds must be received by 14 October. Refund requests will not be honored after that time. Refunds will be subject to a EUR 50 cancellation fee.

To cancel your registration and request a refund, contact w3t-tpregister@w3.org.

Group Meeting Details

Group Meetings will be held all day Monday and Tuesday, and all day Thursday and Friday. The Technical Plenary day will be held Wednesday.

Meeting Room Schedule: Meeting rooms will be available from approximately 08:00–18:00 Monday through Friday.

Schedule

Detailed schedule

Venue

Accommodations and Transportation Information

Available here.

Useful Information

Internet Access: Wireless Internet access only will be available during the week.

Power: 220 V, 50 Hz, Europe standard outlets. There will be no power at Observer seats.

Currency: Euro. (You may use OANDA Currency Converter.)

Weather: You may refer to Météo France for Lyon, France weather.

Getting Around:

• Discover Lyon- Including a list of your restaurants for your dinners
• Google maps
• TCL - Lyon Public transportation