Agenda for SDWWG BP Sub Group teleconference 26 April 2017 15:00 UTC

• Chair: Jeremy
• Scribe: Josh
• Regrets: Ed, Scott

Preliminaries

1. Check bots are running (see below)
2. Matching everyone on IRC and Webex: Each person should type 'present+ ' followed by their name.
3. Appoint Scribe. Scribe should enter 'regrets+ ' followed by the names of people who have sent regrets (ideally by adding their own name to this page)
4. Approving last meeting's minutes (https://www.w3.org/2017/04/12-sdwbp-minutes)
5. Patent Call

Main agenda

• [Jeremy] Agree updated release schedule (see WG email)
• [Linda] Review (& hopefully resolve) open BP issues in GitHub - (see prioritised list so we deal with the big/important concerns first)
• [Ed] Review open public comments
• [Jeremy] Sprint status review (check progress on actions listed at BP Detailed Plan); particularly...
  • File formats and vocabularies Appendix - noting the material added by Andrea Perego to the section 12.2.1 introduction
  • Glossary - noting that Peter Parslow is unable to complete this work before end-May
• AOB

Dial in details

NB These details only apply for the BP sub group, they are different from the joint calls

  Joining instructions: (official participants and invited guests only)
  For audio: WebEx link
  Check IRC for password
  For text discussions, minutes, joining the speaker queue, actions & issues IRC channel: #sdwbp on irc.w3.org on port 6667
  Please be sure to join both IRC and WebEx and use the same nick in both (or it gets very confusing)
  When you join the IRC channel, please immediately type 'present+ {yourname}' (this adds your name to the participants list in the minutes)
  If you dial in by phone you'll need this:
  Meeting number: 643 407 318 
  Audio connection: +1-617-324-0000 (US Toll Number )
  See WebEx Best Practices for more

  W3C Telecon Resources:
  Zakim instructions in English
  Basic instructions in Portuguese

To start the meeting, check that trackbot is in the IRC channel (it usually is). If not, type:

/invite trackbot

Then you can type:

trackbot, start meeting

That should invite zakim and RRSAgent and generally get things ready to go. As a reminder: the Zakim IRC bot handles things like the speaker queue, RRSAgent handles the minute-taking, present and regrets list etc.

Please note that you will see a message that Zakim does not see any meetings scheduled at this time. This is a reference to the old conference bridge (also called Zakim) that is no longer in use. Scheduling is now done under the WebEx system. If you're feeling nostalgic for the old Zakim greeting, it's archived (of course).

Once you have started the meeting, you should see all three bots running:

• RRSAgent [documentation]
• Zakim [documentation]
• Trackbot [documentation]

If any are not in the room, type /invite and then the name of the bot

During the meeting you may need to set the access permissions on the chat log with this command:

RRSAgent, make logs public

Then to create the minutes, type RRSAgent, draft minutes

Annotations

• Telecon
• release schedule, issue resolution, sprint status review
• 2017-04-26
• https://www.w3.org/2017/04/26-sdwbp-minutes
• Josh