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Best Practices/Maintain records of stakeholders' rights and interests
Share-PSI 2.0 Best Practice
Source: Best Practices/Stakeholders’ Interests and Rights
Contents
Outline of the best practice
A number of stakeholders have legitimate interests in what is done with information and they might also have legal rights to confidentiality or privacy. Bodies collecting or holding public sector information must respect these rights and should conform to the interests and wishes of the relevant stakeholders. Therefore bodies collecting or holding public sector information must maintain records of concerned stakeholders and their rights in the information and their wishes regarding it.
Management summary
Challenge
Operation within the law requires due respect for privacy and intellectual property rights. A number of stakeholders have also legitimate interests in what is done with information that bodies collecting or holding public sector information should respect.
Solution
Bodies collecting or holding public sector information must maintain records of concerned stakeholders and their rights in the information and their wishes regarding it. Bodies collecting information must inform concerned stakeholders of the reasons for collecting it, of how it will be used, and of the visibility that it will have. Bodies collecting information should also collect the wishes of stakeholders regarding its treatment and, in particular, its visibility.
Best Practice identification
Why is this a Best Practice? What’s the impact of the Best Practice
Following this best practice helps to ensure that the stakeholders’ interests are considered and their rights are respected.
Links to the PSI Directive
Why is there a need for this Best Practice?
Operation within the law requires due respect for privacy and intellectual property rights. Giving due consideration to the stakeholders' interests gives citizens and companies more confidence in government, and makes them more willing to supply information. Also, it involves greater engagement with them, which in itself contributes to the quality of government and the health of democratic society.
What do you need for this Best Practice?
Identification of the relevant stakeholders and their rights and interests. The concerned stakeholders include:
- People and companies that the information is about,
- People and companies whose property the information is about, and
- People and companies that have created or added value to the information.
Bodies collecting or holding public sector information include public-sector bodies and also commercial bodies involved in the collection, processing, and publication of the information.
Applicability by other Member States
Best practice is applicable across the member states. However note that the relevant legislation, e.g. privacy protection legislation, might differ between the member states.