trackbot, start meeting

<trackbot> Meeting: Silver Task Force Teleconference

<trackbot> Date: 02 June 2017

Research project sheet review

<scribe> Scribe: Sarah

<sloandr> Lowell Reade is interested in WCAG adaptations. We could use this as a case study of one organisation that created an adapted version, and a template for other similar investigations

Jan: Has contact of researcher who is looking at WCAG adaptations
... Will share with Dave

Sarah: Stanley starting this summer
... Pete will provide an update before next meeting

Jeanne: What is status of core questions

Sarah: Need signoff

Dave: Will share with RQTF
... Will ask for feedback by early next week
... Will ask them to respond by Wednesday

Jeanne: Let's sign off questions by next Friday

Core research questions: https://docs.google.com/document/d/1vDzSCO-mEnPB7jaAzIhOOLf92b0pCuzzR8u_GSWTw_M/edit

Sarah: Dave Swallow, question about recruitment/compensation and core questions

Jeanne: Will work on getting a budget, needs itemized list of what we need
... What would you need, prioritized
... Think about it as mini-grant, let's have meeting and figure out what we want, or send email

Jennison: Looking at tokens of appreciation for help, determine how many participants across research studies, arrive at total amount
... Diary studies will likely require incentive

Dave: Incentives that are guaranteed, incentives that are offered as reward

Jennison: Incentives do drive participation

Jeanne: What else do we need?

Jan: Funds to help with meeting before CSUN

Dave: Funding specific things, participation, meetings

Jeanne: Meeting before CSUN will be after research, analysis, from there have meeting to develop prototypes

Jennison: Also consider accommodations for meetings

Jeanne: Can start with this, will reach out for more details as needed

Jennison: Is anyone looking into impact of WCAG 2.1 on Silver?
... Lessons learned from 2.1 rollout, what worked, what didn't?

Shawn: Some things looking at that directly and indirectly
... Will be talking to working group participants

Jeanne: Could we add to research questions?

Shawn: There are a few questions where it's implied

Jeanne: How about adding a question, What might we learn from the rollout of WCAG 2.1?

Jennison: Also ask question in end-user community, people who are in companies that need to apply the guidelines

Jeanne: Good to look at communication around implications of new guidelines
... How would you design a rollout, document ideas, build a plan

<Lauriat> I've added "What can we learn from the WCAG 2.1 process and rollout?" to the research questions page: https://www.w3.org/WAI/GL/task-forces/silver/wiki/Research_Projects#Proposed_Research_Questions

Silver budget needs

What can we learn from WCAG 2.1 rollout

Individual Silver team members research projects

<jeanne> Sarah: I think we should look at what we are doing individually on the team to support the research questions.

<jeanne> Shawn: Jeanne and I have been very busy this spring, but this summer things should calm down. I want to work on individual research questions.

<jeanne> Sarah: I think we should take Jennison's idea of addressing the Silver rollout as a project

<jeanne> Jan: I want to look at how we can onboard more people to participate in Silver -- simplifying the Stakeholder form

<jeanne> ... I am meeting with Jeanne on Wednesday to talk about Stakeholder onboarding and communication.

<jeanne> Sarah: We need to have a way to take ideas and move forward with them with more participation.

<jeanne> ... even if it is just a Google folder that we put ideas in that others can contribute to.

<jeanne> ... we have talked about Foundational things that we have talked about we need to do the work. Like the Core Questions. When we get these in place, we can use the shared toolkit and head in the same direction.

Jeanne: Had list of people who wanted to contribute, another part of toolkit is communicating to and enroll new people in doing work

Sarah: We were going to do an additional outreach to stakeholders, were going to offer an option to opt in

Jeanne: Were going to ask their permission to share their information with researchers
... Letter is drafted, need opt-in form

Sarah: Maybe we should have discussion about what are things that need to be in toolkit

Shawn: Going through action items and poll for research question prioritization
... Put all questions in poll and ask which are priorities for Silver development
... Want to make clear as possible that we are asking what is important for Silver
... Question, options are not directly related to development of silver, middle option, essential for development of Silver

Jennison: Midpoint might be may or may not be

Jeanne: How about useful but not essential

Shawn: Not having required responses
... Concerned about people who don't have an opinion

Jennison: What about making that a choice

Shawn: Not directly related, Essential, and I don't have an opinion
... Will make them all required
... Will present options in random order so there's not implied prioritization
... Will send email to task force once draft is ready

Action item review

https://www.w3.org/WAI/GL/task-forces/silver/track/actions/open

What goes in the Toolkit as part of the Action Item Review

<jeanne> https://www.w3.org/WAI/GL/task-forces/silver/track/actions/open

<jeanne> action-89 due 9 June

<trackbot> Set action-89 - prepare to share bonus survey with tf due date to 2017-06-09.

<jeanne> close action-86

<trackbot> Closed action-86.

<jeanne> Sarah - Communication with Stakeholders -- that is holding up the diary studies

<jeanne> ... Stakeholders are a tool in the toolkit

<jeanne> ... Budget will help Dave Swallow move forward in his study. Incentives will help with any study

<jeanne> ... onboarding for researchers - organizing all the docs that researchers need for us.

<jeanne> ... onboarding for new participants

<jeanne> ... the Core research questions

<jeanne> ... the Copyright policy

<jeanne> ... policy for using the stakeholder list

<jeanne> action-25 due 21 July

<trackbot> Set action-25 Will reeach out to w3c members who informally committed resources to silver tf. due date to 2017-07-21.

<jeanne> Sarah: Invite people to take ownership of the different parts of the toolkit and work on them with others, so they move forward.

<jeanne> ... other activities are dependent on them.

Sarah: Three buckets, Stakeholders, Budget, and Onboarding

Jeanne: Researcher Onboarding and Community Onboarding

Sarah: I will own Researcher Onboarding budget

Jeanne: Setting up the Google form and sending out update to stakeholders

Jennison: Should stakeholder communications come from co-chairs?

Sarah: Jeanne is owning Budget

Jennison: Will coordinate Community Engagement

Shawn: Will own Stakeholders

Jennison: Nov 9 event, heard back from venues, they have room that will hold 50 people
... Would want to make sure attendance is open to community

Shawn: Keep communications casual

Jennison: First half hour mix/mingle, will turn over to Shawn/Jeanne to facilitate

<scribe> ACTION: Jennison to continue work on arranging Nov 9 meetup [recorded in http://www.w3.org/2017/06/02-silver-minutes.html#action01]

<trackbot> Error finding 'Jennison'. You can review and register nicknames at <https://www.w3.org/WAI/GL/task-forces/silver/track/users>.

Jennison: Meeting from 6:30 to 9, start up at 7

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Present: sloandr SarahHorton Lauriat jeanne Shawn Jan Jennison
Regrets: Jemma
No ScribeNick specified.  Guessing ScribeNick: SarahHorton
Found Scribe: Sarah
Found Date: 02 Jun 2017
Guessing minutes URL: http://www.w3.org/2017/06/02-silver-minutes.html
People with action items: jennison

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