SWAD-Europe Meeting 20 June 2002 - 21 June 2002

Bristol, UK

Registration, participation | Agenda | Location, transport, accommodation | Related events

Nearby: SWAD-Europe events page

The goals of this meeting are to introduce the project participants and the Project Officer, and ensure that the project begins with a good practical understanding from each participant.

Registration and participation

You must register for the meeting if you plan to attend. Registration closes 18 June 2002.


Registration is open to project staff from the SWAD-Europe EU-project.

Provisional Agenda

First day: Thursday 20th June

10.30 - 11.00 Coffee
11.00 - 11.30 Welcome and Introductions - Project Manager (Kate Sharp)

Two minute introduction from each person

11.30 - 12.15 Project Direction, project objectives and other project issues (WP 2) - Project Director (Dan Brickley)

A presentation addressing the aims of the project, and a general overview of workpackage 2, Technical Direction, with discussion afterwards.

12.15 - 13.00 EC Perspective and questions - Project Officer (Hans-Georg Stork)

SWAD-Europe's EC Project Officer will provide information about EC expectations and requirements for the project, and answer questions.

13.00 - 14.30 Lunch
14.30 - 15.00 Project Administration and Finance (WP 1) - Project Manager/Finance Manager

The Project Manager will give a presentation about the requirements and reporting procedures for workpackage 1.
The Finance Manger (Caroline Bardrick) will talk about finance and cost statements.

15.00 - 17.00 Work programme and schedule - Project Director

A run through of each workpackage (excluding WP1 and WP3 which have their own slots) assigning names to deliverables and workpackages.

For dinner we have booked a table at Pizza Express in Berkeley Square (at the top of Park St), Clifton, Bristol for 7.30pm.

Second day: Friday 21st June

9.30 - 10.00 Coffee
10.00 - 11.00 Work programme and schedule (continued)
11.00 - 12.45 More thorough discussion of selected workpackages - Project Manager/Project Director

This slot is for talking in more detail about workpackages with deliverables in the first 10 months of the project: WPs 10, 4, 12.2, 12.1, 7, 5
The goal is to talk about the status of the workpackage, partners' views, and to decide the next lifecycle action for each deliverable.

12.45 - 13.45 Lunch
13.45 - 14.30 Consortium agreement - Finance Manager/Project Director

The Finance Manager will talk about a consortium agreement. The Project Director will lead a discussion about Intellectual Property Rights, Open Source and Royalty-free licensing.

14.30 - 15.30 Publicity and dissemination (WP3) - Project Director

A detailed run though of the first 10 months' deliverables in workpackage 3, including

15.30 - 16.30 Project Calendar for the year: meeting schedule, conferences and workshops - Project Manager


Minutes will be available after the meeting.

Participants should carefully read the workplan and project objectives before arriving. It might also be helpful to look at the list of deliverables



Hewlett-Packard Laboratories, Filton Road, Bristol (between New Road and Coldharbour Lane, just after Abbey Wood MOD site, to the North of the city). map

Hewlett-Packard Labs are approximately a 20 minute taxi ride (fare around UKP 12-20) from central Bristol to the north of the city (taxi drivers normally know where Hewlett-Packard is, but if not say that it's near 'Abbey Wood', the huge Ministry of Defence place). To get into HP you will need to know that Dave Reynolds is the contact person. You may need some ID. The taxi will take you to building three.


Bristol has an international airport, and train and bus stations with fast(ish) connections to London airports and other centres in England and Wales.

Taxis within Bristol

Try Streamline +44 (0) 117 926 4001 or Arches +44 (0) 117 923 2526 from Central Bristol or the station, and Euro taxis, +44 (0) 1454 32 01 01 from Hewlett Packard. If you'd like to share a taxi from central Bristol to get to HP Labs, email Libby Miller.

You can get a number 70 bus to HP Labs, from the centre of Bristol, getting off just before UWE (University of the West of England).

Trains from Heathrow/Paddington to Bristol Temple Meads

Trains run from Heathrow to Paddington every 15 minutes: the journey takes 15-20 minutes and costs 12-14 UKP single.

Trains run about every 30 minutes from London Paddington to Bristol Temple Meads (not Bristol Parkway unless you are staying near Hewlett Packard). You can check times on the Railtrack site. The cost is between 30 and 70 UKP return depending on times (you can check prices and book using the Train Line. The train takes between one and three-quarters and two hours. You can buy tickets on the train itself if you don't mind paying full fare. Hang on to your ticket because they often check them at the major stations when you get off, as well as checking them on the trains.

Bristol Temple Meads station is a little way out of the city. Its easy to get a taxi at the station and it costs 5-7 UKP to the University or Redland; maybe 15-20 UKP to get to Hewlett Packard.

Bus from Heathrow to Bristol

GoByCoach.com does a 30 UKP return service from Heathrow, which takes 2-3 hours depending on traffic, departing about every hour and a half, from all terminals. You arrive at Marlborough Street Bus Station which is very central - about 4 UKP to the University area or Redland, 10-15 UKP to Hewlett-Packard. There are taxis at the back of the station.

Airport (Bristol Lulsgate)

The airport is a 15-20 UKP taxi ride from central Bristol, though you can get a Bristol Flyer Bus for 6 UKP return. If you get a taxi from the airport, there's a monopoly there - you have to order a taxi from the desk in departures.


The following hotels are available (there may be others too), including one near Hewlett Packard and several in central Bristol (near the University or Redland) which have pubs, restaurants etc close by.

You could also try the Visit Bristol site (example search). Look for something in Cotham, Redland or Clifton if you want to be central.

Holiday Inn - 90 per night room only HP area
Filton, Bristol Tel: +44 (0) 870 4009014
Hotel Du Vin - 115 per night Central area
The Sugar House
Narrow Lewins Mead, Bristol Tel: +44 (0) 117 9255577
The Bristol Marriot Royal Hotel - 99 per night University area
College Green
Bristol Tel: +44 (0) 117 9255100
Berkeley Square Hotel - 86 per night University area
15 Berkeley Square
Clifton, Bristol +44 (0) 117 925 4000
Seeleys Hotel - 65 per night University area
17-27 St Pauls Road
Clifton, Bristol Tel: +44 (0) 117 9738544
Courtlands bed and Breakfast - around 35 per night Redland area
1 Redland Court road
Redland, Bristol, Tel: +44 (0) 117 942 4432
Arches Hotel 25-35 per night Redland area
132 Cotham Brow,
Cotham, Bristol, Tel: +44 (0)117 924 7398

Related events

W3C WAI/SWAD-Europe workshop on EARL and image annotation

A workshop will be held 24 June 2002 to 26 June 2002 in Bristol, UK on EARL and image annotation tools in conjunction with the W3C WAI ER working group.

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Last Modified $Date: 2002/09/16 15:51:25 $