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Teleconferences
From HTML WG Wiki
HTML WG Teleconferences
Contents
Purpose
Teleconferences are typically used to facilitate issue coordination.
Day and Time
- The HTML Working Group holds, as needed, up to one phone meeting per week usually on Thursdays at 12 noon Boston time (16:00Z).
- W3C Teleconference Calendar
Agenda and Minutes
- Minutes as well as agendas are announced via the announce mailing list.
- Baseline agenda is derived from the issue tracker. Additions to the agenda are welcome. To add an agenda item respond to the agenda announcement.
Dial-in
US Toll Number: +1-617-324-0000 Dial
Meeting number: 648 315 311
Meeting password: html
For VoIP, use the WebEx app access
No international phone numbers but, to get called back, use the WebEx client.
Each participant should type present+ <name> in the irc channel immediately upon joining the call
IRC
- Supplementary IRC chat (logged): #html-wg on irc.w3.org port 6665 or port 80
- The Zakim IRC Teleconference Agent
- Internet Relay Chat Info
IRC Sessions to Real Readable Minutes
From: Zakim & RRSAgent Cheat Sheet & Scribing Tips by Gregory J. Rosmaita.
Before the Meeting Starts
- Invite Zakim and RRSAgent
- /invite rrsagent html-wg
- /invite Zakim html-wg
(note: check the attendance list for the channel to ensure that Zakim and RRSAgent have been invited)
- Set Meeting Info
- rrsagent, set logs world-visible (for groups with open proceedings)
- meeting: HTML WG Issue Tracking Telecon
- chair: "name"
- agenda: `http://www.w3.org/html/wg/tracker/agenda`
- -> Previous "URI"
- scribe: "name"
- "ScribeNick": "screen-name"
- present: "names"
- regrets: "namesv
- rrsagent, pointer? (gives location of IRC log)
- zakim, save agenda (after agenda entered)
- zakim, Wrong_Name is Correct_Name
During the Meeting
- ACTION: "ZakimName" "ActionText" - "DueDate"
- RESOLVED: (info)
- RESOLUTION: (info)
- correction syntax: s/rosmiata/rosmaita
- q+ (puts you in the speaker queue)
- q- (remove yourself from the speaker queue)
- q+ (to ask ...)
- q+ (to say ...)
- q? (to ascertain who is on the queue)
- present+ "name" (to add late arrivals)
- present- "PhoneCode"(to remove coded IDs)
- regrets+ "name" (for last minute regrets)
- rrsagent, pointer? (gives location of IRC log)
- switching scribes:
- i/Text_Where_Scribe_Changed/ScribeNick: IRC_name
- trackbot, status? (shows the users trackbot knows about)
- rrsagent, drop action # (how to drop a malformed action)
After the Meeting Adjourns
- Create the Minutes
- rrsagent, create minutes (the following 5 commands are synonyms)
- rrsagent, draft minutes
- rrsagent, format minutes
- rrsagent, generate minutes
- rrsagent, make minutes
- rrsagent, publish minutes
- rrsagent, create minutes (the following 5 commands are synonyms)
- Create minutes command ensures that the attendees list is correctly populated -- use the + and minus syntax to add or delete attendees, regrets, etc. -- remember that you MUST issue an "rssagent, create minutes" order for the minutes to execute your instructions -- every time you do so, be sure to REFRESH the document in the browser instance in which you are reviewing the draft minutes.
- Naming syntax for the automatically generated documents is:
`http://www.w3.org/YYYY/MM/DD-html-wg-minutes.html`
`http://www.w3.org/YYYY/MM/DD-html-wg-irc`
- Naming syntax for the automatically generated documents is:
- Make Any Corrections to the Minutes
NOTE: Non-staff members who are acting as scribe MUST effect any changes or corrections BEFORE dismissing RRSAgent; staff can edit slash manipulate minutes by appending a comma and the word tools to the URI for the minutes - for example
`http://www.w3.org/2008/07/31-html-wg-minutes.html,tools` - Dismiss Zakim AND RRSAgent
- zakim, please part (this will result in the output of attendees)
- rrsagent, please part (VERY LAST STEP- logs actions and resolutions)
- Put text dump in email along with HTML and IRC log pointers