This document provides guidelines for Web authoring tool developers. Its
purpose is two-fold: to assist developers in designing authoring tools that
generate accessible Web content and to assist developers in creating an
accessible authoring interface.
Accessible Web content is achieved by encouraging authoring tool users
("authors") to create accessible Web content through mechanisms such as
prompts, alerts, checking and repair functions, help files and automated
tools. It is equally important that all people can be the authors of Web
content, rather than merely recipients. It is therefore of critical importance
that the tools used to create this content are themselves accessible. Adoption
of these guidelines will result in the proliferation of Web pages that can be
read by a broader range of readers and in authoring tools that can be used by
a broader range of authors.
This document is part of a series of accessibility documents published by
the W3C Web Accessibility Initiative.
This is a Working Draft of the Authoring Tool Accessibility Guidelines. It
is a draft document and may be updated, replaced or rendered obsolete by other
documents at any time. It is inappropriate to use W3C Working Drafts as
reference material or to cite them as other than "work in progress". This is
work in progress and does not imply endorsement by either W3C or members of
the WAI Authoring Tool (AU) Working Group. It is expected that a new working
draft will render this draft obsolete in early July 1999.
Guideline 2.1 is identified by the working group as a specific area for
review in this draft, although comment is sought on the entire guidelines and
This draft follows the working group meeting
on June 23 1999. A log of
changes between successive working drafts is available.
The Techniques given in the linked "Techniques" document are intended to be
informative only. They will not be present in the "normative" version,
although there will still be a link to the Techniques document. This will
enable them to be updated more easily than the Guidelines themselves.
The goals of the WAI AU Working
Group are discussed in the WAI AU charter.
Please send comments about this document to the public mailing list: email@example.com, archived at http://lists.w3.org/Archives/Public/w3c-wai-au
A list of the current AU Working
Group members is available.
The various authoring tools used to generate Web content play a critical
role in determining the form and accessibility of the Web. Authoring tools
are used to automate the mechanical tasks that are part of producing Web
pages. The power of this automation can enhance the accessibility of the Web
if it is used to ensure that the code produced promotes accessibility, and
frees the author to concentrate on the higher level problems of overall
design, content, description, etc. It is imperative that authoring tools
generate content that is accessible, and that they are accessible themselves,
to allow people to be consumers and producers of Web content on an equal
footing, regardless of disability.
The accessibility of authoring tools encompasses some general principles of
software accessibility, and some features that are specific requirements for
authoring. The accessibility of the content produced depends on the ability of
the tool to be used in producing accessible markup, and on the user interface
of the tool enabling, informing, and encouraging the use of accessible markup
authoring practices. These Guidelines refer extensively to the Web Content
Accessibility Guidelines, that details accessibility requirements for markup
itself, and include checkpoints that are basic requirements for the
accessibility of the tool and its output. In addition, there are guidelines
and checkpoints that are uniquely relevant to the role authoring tools play in
guiding the author to produce accessible content.
[Editors' note: This section is currently under review by the working
These guidelines are intended to
be used by developers of all tools used to produce content for the Web. These
- Editing tools specifically designed to produce Web content (e.g., WYSIWYG HTML editors, SMIL
- Tools that offer the option of saving material in a Web format (e.g.,
word processors or desktop publishing packages);
- Tools that translate documents into Web formats (e.g., filters to
translate desktop publishing formats to HTML);
- Tools that produce multimedia, especially where it is intended for use
on the Web (e.g., video production and editing suites);
- Tools for site management or site publication, including on-the-fly
conversion and Web site publishing tools;
- Tools for management of layout (e.g., CSS formatting tools).
This document includes seven guidelines, or
general principles of accessible design. Each guideline includes:
- The guideline number.
- The statement of the guideline.
- The rationale behind the guideline.
- A list of checkpoint definitions.
The checkpoint definitions in each guideline
specify requirements for authoring tools to follow the guideline. Each
checkpoint definition includes:
- The checkpoint number.
- The statement of the checkpoint.
- The priority of the checkpoint.
- In some cases informative notes, clarifying examples, or cross
references to related guidelines or checkpoints.
- A link to a section of the Techniques
Document ([WAI-AUTOOLS-TECH]) where
implementations and examples of the checkpoint are discussed.
Each checkpoint is intended to be specific enough that someone may verify
that the checkpoint has been satisfied, while being sufficiently general to
allow developers the freedom to use the most appropriate strategies to meet
The Techniques provided in the techniques
document are suggestions for how implementation might be done, or where
further information can be found. They are informative only, and other
strategies may be used to meet the checkpoint as well as, or in place of,
There are four goals:
- The authoring tool is accessible
- The authoring tool generates accessible content by default
- The authoring tool is user configurable
- The authoring tool encourages the creation of accessible content
Checkpoints are assigned priority according to how important they are to
meeting those goals:
- [Priority 1]
- Essential to meeting those goals
- [Priority 2]
- Important to meeting those goals
- [Priority 3]
- Beneficial to meeting those goals
This section defines three levels of conformance to this document:
- Conformance Level "A": all Priority 1 checkpoints are satisfied;
- Conformance Level "Double-A": all Priority 1 and 2 checkpoints are
- Conformance Level "Triple-A": all Priority 1, 2, and 3 checkpoints are
Note. Conformance levels are spelled out in text so they may be understood
when rendered to speech.
Claims of conformance to this document must use one of the following two
Form 1: Specify:
- The guidelines' title: "Authoring Tool Accessibility Guidelines 1.0
- The guidelines' URI: http://www.w3.org/WAI/AU/WAI-AUTOOLS-19990624
- The conformance level satisfied: "A", "Double-A", or "Triple-A".
- The scope covered by the claim (e.g., tool name and version number,
upgrades or plugins required).
Example of Form 1: "MyAuthoringTool version 2.3 conforms to W3C's
"Authoring Tool Accessibility Guidelines 1.0 (working draft)", available at http://www.w3.org/WAI/AU/WAI-AUTOOLS-19990624,
Form 2: Include, on each statement of conformance, one of three icons
provided by W3C and link the icon to the appropriate W3C explanation of the
[Editors' note: In the event this document becomes a Recommendation, by
that date WAI will provide a set of three icons, for "A", "Double-A", or
"Triple-A" conformance levels of "Authoring Tool Accessibility Guidelines 1.0
(working draft)", together with a stable URI to the W3C Web site for linking
the icons to the W3C explanation of conformance claims.]
[Editors' Note: this guideline was three guidelines entitled Follow
principles of accessible design, ensure independence of authoring and
publishing environments, provide accessible navigation]
The authoring tool is a software program with standard user interface
elements and as such should follow relevant user interface accessibility
The author may need a different presentation to edit the Web content than
the one they wish ultimately to be displayed. This implies display preferences
that do not manifest themselves in the ultimate markup or style
Authoring Web content requires editing a potentially large and complex
document. In order to edit a document the author must be able to locate and
select specific blocks of text, efficiently traverse the document, and quickly
find and mark insertion points. Authors who use screen readers, refreshable
braille displays, or screen magnifiers can make limited use (if at all) of
visual artifacts that communicate the structure of the document and act as
sign posts when traversing the document. There are strategies that make it
easier to navigate and manipulate a marked up document. A compressed view of
the document allows the author to both get a good sense of the overall
structure and to navigate that structure more easily.
- 1.1 Use all applicable
operating system and accessibility standards and conventions. [Priority 1]
- 1.2 Allow the author to change
the editing view without affecting
the document markup. [Priority 1]
- This allows the author to edit the document according to their
personal requirements, without changing the way the document looks or is
rendered when published.
- 1.3 Allow the author to display and
edit each element, object, and property. [Priority 1]
- 1.4 Enable navigation and editing
via the structure of the document. [Priority 1]
- 1.5 Enable editing of the structure
of the document. [Priority 2]
The first step towards producing accessible content is conformance with
standards, which promotes interoperability.
- 2.1 Use applicable W3C Recommendations.
- 2.2 Extensions to W3C
Recommendations must not make content inaccessible. [Priority 1]
Methods for ensuring accessible markup vary with different markup
languages. If markup is automatically generated, many authors will be unaware
of the accessibility status of the final product unless they expend extra
effort to make appropriate corrections by hand. Since many authors are
unfamiliar with accessibility, these problems are likely to remain.
Many applications feature the ability to convert documents from other
formats (e.g., Rich Text Format) into a markup format, such as HTML. Markup
changes may also be made to facilitate efficient editing and manipulation.
These processes are usually hidden from the user's view and may create
inaccessible content or cause inaccessible content to be produced.
- 3.1 Implement all accessible
authoring practices that have been defined for the markup language(s)
supported by the tool. [Priority 1]
- 3.2 Produce content that
conforms to the W3C's Web
Content Accessibility Guidelines [WAI-WEBCONTENT]. [Priority 1 for
level-A conformance, Priority 2 for double-A conformance, Priority 3 for
- 3.3 Ensure that templates
to be inserted in the document conform to W3C Web Content Accessibility
Guidelines [WAI-WEBCONTENT]. [Priority 1 for level-A conformance,
Priority 2 for double-A conformance, Priority 3 for triple-A
- 3.4 Preserve all accessibility
content during transformations and conversions. [Priority 1]
Textual equivalents, including "alt-text", long descriptions, video
captions, and transcripts are absolutely necessary for the accessibility of
all images, applets, video, and audio files. However, the task of producing
these equivalents is probably the most time-consuming accessibility
recommendation made to the author.
The authoring tool can provide various mechanisms to assist the author in
generating textual equivalents while ensuring that the author can determine
whether the textual equivalent accurately reflects the information conveyed by
the multimedia object.
Including professionally written descriptions for all multimedia files
(e.g., clip-art) packaged with the tool will:
- Save users time and effort;
- Cause a significant number of professionally written descriptions to
circulate on the Web;
- Provide users with convenient models to emulate when they write their
- Show authors the importance of description writing.
This will lead to an increase in the average quality of descriptions
- 4.1 Prompt the author to provide
alternative content (e.g., captions, descriptive video). (Priority 1 for
alternative content that is [Web-Content-Priority-1],
Priority 2 for alternative content that is [Web-Content-Priority-2],
Priority 3 for alternative content that is [Web-Content-Priority-3])
- 4.2 Prompt the author for
all missing structural information (e.g., language changes, table headers).
(Priority 1 for structural information that is [Web-Content-Priority-1],
Priority 2 for structural information that is [Web-Content-Priority-2],
Priority 3 for structural information that is [Web-Content-Priority-3])
- 4.3 Provide pre-written
alternative content for all multimedia files packaged with the authoring
tool. [Priority 2]
- 4.4 Provide a mechanism to manage
alternative content for multimedia objects, that retains and offers for
editing pre-written or previously linked alternative content. [Priority 3]
- 4.5 Do not insert automatically
generated (e.g., the filename) or place-holder (e.g., "image") equivalent
text, except in cases where human-authored text has been written for an
object whose function is known with certainty. [Priority 1]
When a new feature is added to an existing software tool without proper
integration, the result is often an obvious discontinuity. Differing color
schemes, fonts, interaction styles and even application stability can be
factors affecting user acceptance of the new feature.
- 5.1 Ensure that the highest-priority
accessible authoring practices are the most obvious and easily initiated by
the author. [Priority 2]
- 5.2 Make generation of accessible
content a naturally integrated part of the authoring process. [Priority 1]
Many authoring tools allow authors to create documents with little or no
knowledge about the underlying markup. To ensure accessibility, authoring
tools must be designed so that they may automatically identify inaccessible
content, and enable its correction even when the markup itself is hidden from
In supporting the creation of accessible Web content, authoring tools must
take into account the differing authoring styles of their users. Some users
may prefer to be alerted to problems when they occur, whereas others may
prefer to perform a check after the document is completed. This is analogous
to programming environments that allow users to decide whether to check for
correct code during editing or at compile time.
Note that validity is an accessibility requirement, particularly for
- 6.1 Check for and alert the
author to accessibility problems. (Priority 1 for accessibility problems
that are [Web-Content-Priority-1],
Priority 2 for accessibility problems that are [Web-Content-Priority-2],
Priority 3 for accessibility problems that are [Web-Content-Priority-3])
- 6.2 Allow users to control both the
nature and timing of accessibility alerts. [Priority 2]
- 6.3 Assist authors in
correcting accessibility problems. (Priority 1 for accessibility problems
that are [Web-Content-Priority-1],
Priority 2 for accessibility problems that are [Web-Content-Priority-2],
Priority 3 for accessibility problems that are [Web-Content-Priority-3])
- 6.4 When removing unrecognized
markup, alert the author (according to a configurable schedule). [Priority 2]
- 6.5 Provide the author with a
summary of the document accessibility status on a configurable schedule.
- 6.6 Allow the author to perform
tag transformations. [Priority 3]
- For example, to transform visually formatted
elements to structure elements, or tables to lists.
The issues surrounding Web accessibility are often unknown to Web authors.
Help and documentation should explain accessibility problems and solutions,
- 7.1 Integrate accessible
authoring practices in all applicable help topics. [Priority 1]
- 7.2 Explain the accessible
authoring practices supported by the authoring tool. [Priority 1]
- 7.3 Do not use inaccessible
markup in examples. [Priority 1]
- 7.4 Emphasize the
universal benefit of accessible design. [Priority 3]
[Editors' note: This section will be reviewed by the group, and is expected
to be updated in future drafts]
- User Configurable Schedule
- A user configurable schedule allows the user to determine the type of
prompts and alerts that are used, including when they are presented.
For example, a user may wish to include
multiple images without being prompted for alternative content, and then
provide the alternative content in a batch process, or may wish to be
reminded each time they add an image. If the prompting is done on a user
configurable schedule they will be able to make that decision
themselves. This technique allows a tool to suit the needs a wide range
- Prompts are requests for user input, either information or a decision.
Prompts require author response.
- Alerts notify the author of something, or mark something for the
author's attention. They may or may not require author response.
- Authoring Tool
- As used in this document, an Authoring Tool is any software
that is used to generate content for publishing on the Web. See also
section 1.3 Scope of these
- A process whereby one object is changed, according to a discrete set
of rules, into another, equivalent, object. This includes any
application or application feature that allows content
that is marked up in a particular markup language to be transformed into
another markup language, such as software that allows the author to
change the DTD defined for the original document to another DTD. It also
describes the substitution of textual equivalents for graphical or
visually defined elements and objects, and the conversion from one
element type to another within a document.
- A document is a series of elements that are defined by a
language (e.g., HTML 4.0 or an XML application).
- An element is any identifiable object within a document, for example a
character, word, image, paragraph or spreadsheet cell. In HTML and XML
an element refers to a pair of tags and their content, or an "empty" tag
- one that has no closing tag or content.
- A property is a piece of information about an element, for example
structural information (e.g., it is item number 7 in a list, or plain
text) or presentation information (e.g., that it is marked as bold, its
font size is 14). In XML and HTML properties of an element include the
name of the element (e.g., IMG or DL), the values of its attributes, and
information associated by means of a stylesheet. In a database,
properties of a particular element may include values of the entry, and
acceptable data types for that element.
- in XML and HTML, an element may have any number of attributes. In the
following example, the attributes of the beverage element are flavour,
which has the value "lots", and colour, which has the value "red":
<beverage flavour="lots" colour="red">my favorite</beverage> Some
attributes are integral to document accessibility (e.g., the "alt",
"title", and "longdesc" attributes in HTML
- Rendered Content
- The rendered content is that which an element actually
causes to be rendered by the user agent. This may differ from the
element's structural content. For example, some elements cause external
data to be rendered (e.g., the IMG element in HTML), and in some cases,
browsers may render the value of an attribute (e.g., "alt", "title") in
place of the element's content.
- Accessible, Accessibility
- Within these guidelines, Accessible and Accessibility are used in the
sense of being accessible to people regardless of disability.
- Accessibility Solution,
Accessible Authoring Practice
- These terms refer to Authoring practices that improve the
accessibility of content generated by the tool..
- Alternative Representations
- Certain types of content may not be accessible to all users (e.g.,
images or audio presentations), so alternative representations are used,
such as transcripts for audio, or short functionally equivalent text
(e.g., "site map link") and/or descriptive text equivalents (e.g.,
"Graph 2.5 shows that the population has doubled approximately every ten
years for the last fifty years, increasing from about 10 million to 330
million in that time"). An object may have several alternative
representations, for example a video, captions of the audio, audio
description of the video, a series of still images, and textual
representations of each of these..
- An authoring tool may offer several views of the same
document. For instance, one view may show raw markup, a second may show
a structured tree view, a third may show markup with rendered objects
while a final view shows an example of how the document may appear if it
were to be rendered by a particular browser.
- Editing view
- What is displayed by the authoring tool to the author during the
Many thanks to the following people who have contributed through review and
comment: Jim Allan, Denis Anson, Kynn Bartlett, Harvey Bingham, Judy Brewer,
Carl Brown, Dick Brown, Kelly Ford, Wendy Chisholm, Rob Cumming, Daniel
Dardailler, Mark Day, BK Delong, Jamie Fox, Sylvain Galineau, Al Gilman, Eric
Hansen, Phill Jenkins, Len Kasday, Brian Kelly, William Loughborough, Karen
McCall, Charles Oppermann, Dave Pawson, Dave Poehlman, Bruce Roberts, Chris
Ridpath, Gregory Rosmaita, Jim Thatcher, Irène Vatton, Gregg
Vanderheiden, Pawan Vora, Jason White, and Lauren Wood.
If you have contributed to the AU guidelines and your name does not appear
please contact the editors to add your name to the list.
- "CSS, level 1 Recommendation", B. Bos, H. Wium Lie, eds. The CSS1
Recommendation is available at:
- "CSS, level 2 Recommendation", B. Bos, H. Wium Lie, C. Lilley, and I.
Jacobs, eds. The CSS2 Recommendation is available at:
- "HTML 4.0 Recommendation", D. Raggett, A. Le Hors, and I. Jacobs, eds.
The HTML 4.0 Recommendation is available at:
- "W3C Technical Reports and Publications" The latest versions of W3C
Recomendations are available at:
- "Authoring Tool Accessibility Techniques
(Working Draft)", J. Treviranus, J. Richards, I. Jacobs, and C.
McCathieNevile eds. The latest working draft of these techniques is
- "User Agent Accessibility Guidelines", J. Gunderson and I. Jacobs,
eds. These guidelines for designing accessible user agents are available
- "Web Content Accessibility Guidelines 1.0", W. Chisholm, G.
Vanderheiden, and I. Jacobs, eds. These guidelines for designing
accessible documents are available at:
- "Techniques for Web Content Accessibility Guidelines", W. Chisholm, G.
Vanderheiden, and I. Jacobs, eds. These techniques for designing
accessible documents are available at:
defined by [WAI-WEBCONTENT].