W3C Member Site Guide

How to Organize a Last Call Review

Note: This document has been superseded by How to Organize a Recommendation Track Transition.

A Last Call Working Draft is a special instance of a Working Draft that is considered by the Working Group to fulfill the relevant requirements of its charter and any accompanying requirements documents. A Last Call Working Draft is a public technical report for which the Working Group seeks technical review from other W3C groups, W3C Members, and the public.

- Section 5.2 Last Call Working Draft of the 19 July 2001 W3C Process Doc

The Working Group follows these steps to prepare for the last call review.

  1. The Chair ensures that the Working Group decision to go to last call is documented (e.g., in the minutes of the teleconference when the decision was made, or by a special email from the Chair to the Working Group).
  2. The Working Group estimates which W3C Working Groups and other parties should review the last call draft. It is preferable to secure review commitments before announcing the last call. From the 12 Apr 1999 Hypertext CG teleconference: "Two weeks before last call, relevant CG's should be asked to discuss dependencies and schedule reviews." For the last call of the User Agent Accessibility Guidelines 1.0, the Working Group maintained a list of committed and invited reviewers and dependent Working Groups. This supporting document provides easy reference to the complete list of reviewers and their comments (or decision not to review the specification).
  3. The document editors include an appropriate document status in the public last call Working Draft.
  4. The Team contact ensures that a public mailing list exists or is created for last call comments.
  5. The Editors or Team contact send a publication request to the Web Team.
  6. Once the document has been published, the Chair or Team contact announces the last call.

If the review demonstrates that there is consensus in the community, the next step is to request to advance the document to Candidate Recommendation, or Proposed Recommendation if there is adequate implementation experience.

If the review demonstrates that there is not consensus in the community, the Chair and Team contact should arrange to discuss this with the Domain and Activity leads.

Last call status section

See requirements of pubrules.

The last call status section should contain the following information:

The last call status section may include:

Here is a sample last call status section, adapted from the 26 June 2002 SOAP Version 1.2 Part 0: Primer

This section describes the status of this document at the time of its publication. Other documents may supersede this document. The latest status of this document series is maintained at the W3C.

This is the W3C Last Call Working Draft of the SOAP Version 1.2 Part 0: Primer for review by W3C members and other interested parties. It has been produced by the XML Protocol Working Group (WG), which is part of the Web Services Activity.

A list of open Last Call issues against this document can be found at http://www.w3.org/2000/xp/ Group/xmlp-lc-issues.

Comments on this document should be sent to xmlp-comments@w3.org (public archives).Comments should be sent during the last call review period, which ends on 19 July 2002.

Discussion of this document takes place on the public <xml-dist-app@w3.org> mailing list (Archives) per the email communication rules in the XML Protocol Working Group Charter.

Patent disclosures relevant to this specification may be found on the Working Group's patent disclosure page.

This is a public W3C Working Draft. It is a draft document and may be updated, replaced, or obsoleted by other documents at any time. It is inappropriate to use W3C Working Drafts as reference material or to cite them as other than "work in progress".

A list of all W3C technical reports can be found at http://www.w3.org/TR/

How to Announce the last call review

Once the public last call Working Draft is linked from the Technical Reports page, the Chair or Team Contact announces the beginning of the review with email to chairs@w3.org (Members-only archive). An announcement should also be sent to the WG mailing list and other lists to encourage public feedback.

Do not announce the review before publishing the last call Working Draft. Do not publish the draft until you are ready to send the announcement. The publication should precede the announcement only by a small amount of time.

The announcement must include the following information:

The announcement should contain the following information:

The announcement may contain the following information:

Here are some examples of last call announcements. Some of the older calls are missing an enumeration of dependencies and reviewers.

Last Call Issue tracking

While the Working Group mailing list should be the definitive archive of issues raised and their resolutions, an issue tracking mechanism is useful for presenting a summary to the Director in a meeting to decide whether to advance to Candidate Recommendation. Some examples of last call tracking include:

A Working Group should resolve all last call issues before calling for review of a revised document (see process issues 136). The Advisory Board believed it would cause confusion to have more than one version of a document under review simultaneously.

Page owned and process managed by Steve Bratt, COO
Dan Connolly, author
W3C chairs caucus on July 13, 1998
LastCall.html (fwd), Al Gilman
Last modified: $Date: 2018/01/25 15:56:26 $ by $Author: plehegar $