Meeting minutes
workshop
kaz: several people including Michael Koster , Song Xu and Brian Kardell have agreed to join the PC
… would like to send out the invidual reminders
kaz: following up with several other people, e.g., Kim Patch, Phil Archer, Markku Hakkinen and Bevcorwin. Possibly Janina Sajka as well.
dirk: how many do we want?
kaz: about 10
debbie: gerard
gerard: yes
debbie: when should we meet?
kaz: we can start initial discussion
… send reminders in parallel
debbie: next week?
kaz: will create a dedicated mailing list and set up a zoom
kaz: we can use this slot in two weeks
debbie: when can we send out call for participation?
kaz: almost done and we can send to the first confirmed PC members
… and then confirm with the rest of the PC
kaz: no cost since this is a remote virtual workshop
<dirk> +++++++++********************--------------------- <= input from Dirk's cat :)
debbie: agenda for PC meeting
… review call for participation
… figure out the dates
kaz: basic structure
dirk: way of submission
debbie: format of submission
debbie: how many sessions
dirk: how many sessions depends on how many submissions
debbie: typically about 25 submissions in in-person workshop
kaz: for Smart Cities, maybe 20 or so was the total number
kaz: sessions should have the same topics
… the final session should have the final summarization
<kaz> example of the list of talks from the smart cities workshop
dirk: looks like Smart Cities talks were about 6 minutes
kaz: should ask about time zone in CfP
<kaz> agenda page of the smart cities workshop
kaz: four topics for each session in Smart Cities
… marketing communications head says that Shutterstock contract is expiring
… might not be able to use Shutterstock graphics
draft CfP
<kaz> draft cfp
debbie: should we consider cutting down on the topics?
kaz: group topics into several categories
dirk: for horizontal categories, should include accessibility and usability, discovery and trust may not be in scope
dirk: move that topic to "needs of users and developers"
kaz: it might be easier to understand if we categorize different viewpoints
debbie: should not talk about ASR or state transitions, those are too broad
we agree to move "accessibility and usability" to the section on "needs of the users", and leave in "Horizontal platform considerations"
kaz: we should move internationalization as well to user needs
debbie: PC should work on consolidating topics so they aren't too broad
debbie: how much do we want to talk about multimodal since the topic is "Voice Agents"?
kaz: we should remove the line about "integrating multiple interchangeable modalities'
debbie: another topic for the PC is the overall schedule
… CfP, deadline for submissions, announcement of agenda, workshop, etc.
kaz: can use "important dates" from smart cities
kaz: we should have papers and videos ahead of time
debbie: will there be a recording?
kaz: for Smart Cities we hired a professional transcriber, but we didn't really use it
debbie: we could use the Zoom automatic transcript
kaz: we can also use the irc minutes
debbie: we need an agenda for the PC meeting
… I could do that
debbie: debbie, dirk and kaz will be co-chairs
debbie: who will edit draft CfP?
kaz: will do that
ACTION: kaz to update draft CfP
ACTION: debbie to create a PC meeting agenda
debbie: everyone on PC will have a W3C account and will be able to join this call
ACTION: kaz to create a mailing list and database
we already have a GitHub repository.
<kaz> smartagents-workshop GitHub repo
ACTION: kaz to remind people who were invited to the PC to respond
<ddahl> s/<dirk> +++++++++********************--------------------- <= input from Dirk's cat :)/