Meeting minutes
Slideset: https://
Session 1
<dom> [so when a group requested a 3 hours meeting slot, these 3 hours are expected to include the break time?]
<Ralph> [yes, dom]
<dom> [I'm not sure that was clear to the groups, so may be worth highlighting to group chairs explicitly]
[Alex will send an email about breaks after the training sessions]
nigel: why isn't automatic captioning on by default?
ralph: text says "establish rules if you enable it"
… it's useful to turn it on
… keep in mind we want people to be able to say things "off the record"
… so ask whether can b saved or not
Nigel: "Remember we have captioning available if asked by participants"
<plh> s/NigeNigel/
Ralph: if a participant asked for a human captionist
… and those requests will have to be made in advance
chris: for COVID, will we have tests provided?
alex: yes
… starting Sunday, end of day
<dom> https://
chris: is it possible to mute remote attendees?
ralph: the zoom tablet device, with the zoom room, you'll be the host
… for other zoom meeting, make sure you have a zoom host available
chris: as we're preparing agendas, is it possible to request any change to the schedule?
alex: yes, but we need to be warned
… so we can adjust rooms
<Zakim> dom, you wanted to ask if zoom rooms be automatically added to the meeting calendars
dom: who and when the zoom info be added to the w3c calendar
… for the breakouts
ralph: I'll need to coordinate with you on that
dom: as chairs, they'll need to know they have that option
Ralph: we'll follow up on that
Alex: I'll send an email later today telling the chairs what kind of information we need from them
… deadline will be september 1st
ACTION: Ralph work with Dom and Events Team on pre-assigning Zoom coordinates and getting those into the calendar
<Zakim> nigel, you wanted to ask how we will know the zoom coordinates to circulate to the WG ahead of TPAC
nigel: we use cisco webex for timed text
… when can I add zoom info?
ralph: we'll take care of that for you
ralph: did we answer all of your questions or can we make ourselves more useful?
phil: yes, it was useful information
peter: +1, thank you for getting us ready
nigel: break/lunch arrangements
… value of tpac is the social/polinization
ralph: some thigns are the same and some are different
… it's hybrid, thus different
… and a global virus situation
… so some of our in-person people are comfortable being there because of our rules
… and expect us all to respect those safety
… thus some said meals should only consumed outdoors
… but we don't have enough space outdoors for seating
… thus the reason for stagging
alex: spirit may not be the same but having all tpac attendees at the same time wasn't a solution
… thus we had to allow more time for breaks/lunches
… for tpac reception, we'll have several space
<Zakim> dom, you wanted to distinguish logistics info/guidance (which should be available somewhere on the web site) from hybrid-facilitation training; to ask about remote-chairing guidance
dom: some is training, but some is required
… splitting the 2 topics could help
… having guidance about remote chairing would help
<Ralph> [Nigel; download https://
<Zakim> nigel, you wanted to mention that you said you'd share some of the slides for re-use, but not where we can find them
<Ralph> [end of session 1]
intermission
<Ralph> s|s/NigeNigel/||
Session 2
Slideset: https://
<Chuck> +1, no objections
<Ralph> [PLH demonstrates good meeting facilitation by asking if there are objections to the request to enable the ZOom live transcript]
heatherflanagan: how do I find the zoom info?
ralph: if you use your own, just put them. If you leave it blank, we'll put them for you
kris-chapman: I have a11y issues. do we know the height of the tables?
judy: we could find this out and we can raise them if needed
susan: I'll follow up with the hotel
kris-chapman: digital instructions for the zoom devices?
ralph: yes, it will be on the web
<Zakim> Rachael, you wanted to ask if people can drop in without registering
<Rachael> +1 thank you
<Ralph> plh: "we don't expect you to do policing"
kris-chapman: hotels have ruan out of a11y rooms
Susan: I can help with that
Ralph: if you look at the hotel website, it sounds like a marvellous hotel. looking forward for it. but we won't be able to use its full extend due to the virus.
gkellogg: is there room inside for lunches?
susan: we have safe seating indoors and outdoors
… indoors and outdooors will be set for 50% capacity
susan: we have more than 160 registrants onsite so far
… we cannot rearrange the tables and chairs however
… once the rooms are set, leave them like that