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12:57:16 <Zakim> RRSAgent, make logs Public
12:57:16 <Zakim> please title this meeting ("meeting: ..."), Ralph
12:57:19 <Ralph> agenda: https://lists.w3.org/Archives/Member/chairs/2022JulSep/0035.html
12:57:34 <Ralph> meeting: TPAC 2022 Trainings for hybrid meeting facilitators
12:57:38 <Ralph> chair: PLH
12:59:21 <Ralph> present+ PLH, Peter_Rushforth, Ralph_Swick
13:00:18 <Ralph> present+ Phil_Archer
13:00:34 <Ralph> present+ Richard_Lea
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13:01:07 <Ralph> present+ Chris_Needham, Nigel_Megitt, Alex_Lacourba
13:02:20 <Ralph> present+ Rayan_Kanso, Carine
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13:04:28 <Ralph> slideset: https://www.w3.org/2022/Talks/TPAC/hybrid-training/
13:11:46 <dom> [so when a group requested a 3 hours meeting slot, these 3 hours are expected to include the break time?]
13:12:01 <Ralph> [yes, dom]
13:12:24 <dom> [I'm not sure that was clear to the groups, so may be worth highlighting to group chairs explicitly]
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13:19:31 <plh> [Alex will send an email about breaks after the training sessions]
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13:20:03 <tink> present+ Léonie (tink)
13:27:30 <plh> q+ nigel
13:30:07 <plh> q+ chris
13:30:14 <plh> ack nigel
13:31:08 <plh> nigel: why isn't automatic captioning on by default?
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13:31:28 <plh> ralph: text says "establish rules if you enable it"
13:31:37 <plh> ... it's useful to turn it on
13:31:54 <plh> ... keep in mind we want people to be able to say things "off the record"
13:32:10 <plh> ... so ask whether can b saved or not
13:32:31 <plh> Nige: "Remember we have captioning available if asked by participants"
13:32:38 <plh> s/NigeNigel/
13:32:54 <plh> Ralph: if a participant asked for a human captionist
13:33:04 <plh> ... and those requests will have to be made in advance
13:33:14 <plh> ack chris
13:33:39 <plh> chris: for COVID, will we have tests provided?
13:33:43 <plh> alex: yes
13:33:50 <plh> ... starting Sunday, end of day
13:34:15 <dom> https://www.w3.org/2022/09/TPAC/health.html "We intend to provide COVID rapid antigen test kits each day to meeting attendees. "
13:34:21 <plh> chris: is it possible to mute remote attendees?
13:34:40 <plh> ralph: the zoom tablet device, with the zoom room, you'll be the host
13:34:57 <plh> ... for other zoom meeting, make sure you have a zoom host available
13:36:05 <dom> q+ to ask if zoom rooms be automatically added to the meeting calendars
13:36:28 <plh> chris: as we're preparing agendas, is it possible to request any change to the schedule?
13:36:38 <nigel> q+ to ask how we will know the zoom coordinates to circulate to the WG ahead of TPAC
13:36:56 <plh> alex: yes, but we need to be warned
13:37:03 <plh> ... so we can adjust rooms
13:37:08 <plh> ack dom
13:37:08 <Zakim> dom, you wanted to ask if zoom rooms be automatically added to the meeting calendars
13:37:25 <plh> dom: who and when the zoom info be added to the w3c calendar
13:37:34 <plh> ... for the breakouts
13:37:43 <plh> ralph: I'll need to coordinate with you on that
13:38:05 <plh> dom: as chairs, they'll need to know they have that option
13:38:09 <alex> q+
13:38:25 <plh> Ralph: we'll follow up on that
13:38:40 <plh> Alex: I'll send an email later today telling the chairs what kind of information we need from them
13:38:50 <plh> ... deadline will be september 1st
13:38:51 <Ralph> action: Ralph work with Dom and Events Team on pre-assigning Zoom coordinates and getting those into the calendar
13:39:13 <plh> ack nigel
13:39:13 <Zakim> nigel, you wanted to ask how we will know the zoom coordinates to circulate to the WG ahead of TPAC
13:39:18 <plh> ack alex
13:39:28 <plh> nigel: we use cisco webex for timed text
13:39:47 <plh> ... when can I add zoom info?
13:39:53 <plh> ralph: we'll take care of that for you
13:39:58 <plh> q?
13:40:16 <plh> ack ralph
13:40:31 <dom> q+
13:40:44 <plh> ralph: did we answer all of your questions or can we make ourselves more useful?
13:40:57 <plh> phil: yes, it was useful information
13:41:31 <plh> peter: +1, thank you for getting us ready
13:41:47 <plh> nigel: break/lunch arrangements
13:42:06 <plh> ... value of tpac is the social/polinization
13:42:39 <dom> q+ to distinguish logistics info/guidance (which should be available somewhere on the web site) from hybrid-facilitation training; to ask about remote-chairing guidance
13:43:04 <alex> q+
13:43:11 <dom> q- later
13:43:35 <plh> ack ralph
13:43:48 <plh> ralph: some thigns are the same and some are different
13:43:57 <plh> ... it's hybrid, thus different
13:44:09 <plh> ... and a global virus situation
13:44:33 <plh> ... so some of our in-person people are comfortable being there because of our rules
13:44:45 <plh> ... and expect us all to respect those safety
13:45:00 <plh> ... thus some said meals should only consumed outdoors
13:45:10 <plh> ... but we don't have enough space outdoors for seating
13:45:17 <plh> ... thus the reason for stagging
13:46:04 <plh> ack alex
13:46:36 <plh> alex: spirit may not be the same but having all tpac attendees at the same time wasn't a solution
13:46:59 <plh> ... thus we had to allow more time for breaks/lunches
13:47:13 <plh> ... for tpac reception, we'll have several space
13:47:16 <plh> ack dom
13:47:16 <Zakim> dom, you wanted to distinguish logistics info/guidance (which should be available somewhere on the web site) from hybrid-facilitation training; to ask about remote-chairing
13:47:19 <Zakim> ... guidance
13:48:09 <plh> dom: some is training, but some is required
13:48:30 <plh> ... splitting the 2 topics could help
13:48:37 <nigel> q+ to mention that you said you'd share some of the slides for re-use, but not where we can find them
13:48:43 <plh> ... having guidance about remote chairing would help
13:49:28 <Ralph> [Nigel; download https://www.w3.org/2022/Talks/TPAC/hybrid-training/Overview.html ]
13:49:52 <plh> ack nigel
13:49:52 <Zakim> nigel, you wanted to mention that you said you'd share some of the slides for re-use, but not where we can find them
13:51:32 <plh> https://docs.google.com/presentation/d/1tR7MU1pf3aXd2feyHfWK_n0A2diQGJoQu6geaahBMu4/edit#slide=id.g136306824e9_0_0
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13:53:29 <Ralph> [end of session 1]
13:58:35 <plh> .me fixed
13:59:12 <Ralph> s/.me fixed//
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16:04:25 <weiler> rrsagent, draft minutes
16:04:25 <RRSAgent> I have made the request to generate https://www.w3.org/2022/07/26-chairs-minutes.html weiler
16:04:50 <weiler> rrsagent, make log member
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16:06:08 <plh> nope
16:06:12 <plh> rrsagent, make logs public-visible
16:06:18 <Ralph> s/nope//
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17:18:19 <Ralph> i/[so when a group requested/Topic: Session 1
17:18:32 <Ralph> Topic: intermission
17:19:26 <Ralph> s/Nige:/Nigel:/
17:19:41 <Ralph> s|s/NigeNigel/||
17:20:24 <RRSAgent> I have made the request to generate https://www.w3.org/2022/07/26-chairs-minutes.html Ralph
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19:37:45 <Ralph> [ -> https://www.healthcare.gov/glossary/multi-state-plan/ "HealthCare.gov" may have some useful information]
19:38:13 <Ralph> s|[ -> https://www.healthcare.gov/glossary/multi-state-plan/ "HealthCare.gov" may have some useful information]||
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19:58:20 <Ralph> topic: Session 2
19:59:25 <Ralph> present+ Judy_Brewer, Susan_Westhaver, Travis_Leithead, Tzviya_Siegman, Charles_Adams, Heather_Flanagan, Kris_Chapman
19:59:50 <gkellogg> present+ Gregg_Kellogg
19:59:53 <Ralph> present+ Vlad_Levantovsky, Michael_Cooper
20:00:02 <Ralph> present+ Wendy_Reid
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20:00:17 <Ralph> present+ Gregg_Kellogg
20:00:34 <Ralph> present+ Timothy_Hatcher
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20:00:41 <Ralph> slideset: https://www.w3.org/2022/Talks/TPAC/hybrid-training/
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20:01:03 <cwilso> present+
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20:03:34 <Chuck> +1, no objections
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20:04:41 <Ralph> [PLH demonstrates good meeting facilitation by asking if there are objections to the request to enable the ZOom live transcript]
20:17:44 <kaz> present+ Kaz_Ashimura
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20:33:30 <heatherflanagan> q+
20:34:11 <kris-chapman> q+
20:35:06 <plh> ack heatherflanagan
20:35:39 <plh> heatherflanagan: how do I find the zoom info?
20:35:54 <plh> ralph: if you use your own, just put them. If you leave it blank, we'll put them for you
20:35:58 <plh> ack kris
20:36:18 <plh> kris-chapman: I have a11y issues. do we know the height of the tables?
20:36:32 <plh> judy: we could find this out and we can raise them if needed
20:36:46 <plh> susan: I'll follow up with the hotel
20:36:51 <Rachael> Q+ to ask if people can drop in without registering
20:37:07 <plh> kris-chapman: digital instructions for the zoom devices?
20:37:16 <plh> ralph: yes, it will be on the web
20:37:18 <plh> q?
20:37:22 <plh> ack Rachael
20:37:22 <Zakim> Rachael, you wanted to ask if people can drop in without registering
20:37:48 <Rachael> +1 thank you
20:37:50 <Ralph> plh: "we don't expect you to do policing"
20:37:55 <plh> q?
20:38:17 <kris-chapman> q+
20:38:23 <plh> ack kris-chapman
20:38:40 <plh> kris-chapman: hotels have ruan out of a11y rooms
20:38:45 <plh> Susan: I can help with that
20:39:02 <plh> ack ralph
20:39:44 <gkellogg> q+
20:39:45 <plh> Ralph: if you look at the hotel website, it sounds like a marvellous hotel. looking forward for it. but we won't be able to use its full extend due to the virus.
20:40:18 <plh> ack gkellogg
20:40:55 <plh> gkellogg: is there room inside for lunches?
20:41:04 <plh> susan: we have safe seating indoors and outdoors
20:41:24 <plh> ... indoors and outdooors will be set for 50% capacity
20:42:56 <plh> susan: we have more than 160 registrants onsite so far
20:43:09 <plh> ... we cannot rearrange the tables and chairs however
20:43:20 <plh> q+
20:43:29 <plh> ... once the rooms are set, leave them like that
20:43:34 <plh> ack plh
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20:45:17 <plh> rrsagent, generate minutes v2
20:45:17 <RRSAgent> I have made the request to generate https://www.w3.org/2022/07/26-chairs-minutes.html plh
20:51:49 <Ralph> zakim, end meeting
20:51:49 <Zakim> As of this point the attendees have been Judy_Brewer, Susan_Westhaver, Travis_Leithead, Tzviya_Siegman, Charles_Adams, Heather_Flanagan, Kris_Chapman, Gregg_Kellogg,
20:51:52 <Zakim> ... Vlad_Levantovsky, Michael_Cooper, Wendy_Reid, Timothy_Hatcher, cwilso, wendyreid, Chuck, Kaz_Ashimura
20:51:52 <Zakim> RRSAgent, please draft minutes
20:51:52 <RRSAgent> I have made the request to generate https://www.w3.org/2022/07/26-chairs-minutes.html Zakim
20:51:54 <Zakim> I am happy to have been of service, Ralph; please remember to excuse RRSAgent.  Goodbye
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