Meeting minutes
Reminder: no meeting next Friday 1 July
Lauriat: First item is quick. No call next week (July 1). A few holidays. We will reconvene Friday after.
Lauriat: What's the conclusion of having an AGWG meeting on the 5th.
Rachael: TBD.
Chuck: Half of respondents said wouldn't make it, we'll make a decision next week.
Sub-group handbook
<Wilco> https://
Wilco: <sharing link>
Wilco: Introducing proposal that I've been discussing with chairs and planning group.
Wilco: Challenge is that some groups go off w/o too much coordination. What we would like to do moving forward is adjust how sub groups work.
Wilco: More incremental, more focused, and more dedicated time.
Wilco: We are trying out in next month or so...
Wilco: Work in 8 week iterations. At end of 8 weeks, they will have something to present to AGWG for review.
Wilco: After 8 weeks group will be done. We want to work more agile.
Wilco: We previously had waterfall approach.
Wilco: That didn't work out very well, we want to work more iteratively.
Wilco: We'll identify highest priority, assign to sub group, come back in 8 weeks to review work.
Wilco: Groups can stick together over and over if they wish.
Wilco: I've written up a handbook which outlines handbook. Cover starting a group.
Wilco: Each group is expected to have a PR at end of process.
Wilco: PR may go into editors draft.
Wilco: Participating... it is 8 week blocks, we expect participants to be available for 4 hours per week including meeting time. This is not insignificant work, we expect that time to be available.
Wilco: Advantage is to know about the commitment and plan for it for 8 weeks.
Wilco: In terms of timelines, at week 4 we'll have an option to submit to silver task for review. For week 6 can go to AGWG.
Wilco: AGWG can review and adjust last 2 weeks. Exceptions can occur. maybe no PR, different doc. Some groups can run shorter or longer.
Wilco: If there are activities that chairs haven't planned, a new group can be proposed.
Wilco: Or can email chairs.
Wilco: CEPC will be the model of behavior for sub group participation.
Wilco: Short doc. Concise, not complicated.
Rachael: Thanks for putting it together. Hopefully this will help us keep the exploratory work going.
Rachael: We also hope this increases participation.
Rachael: More people who can contribute.
<Lauriat> +1 to everything Rachael said!
Rachael: We can refine as we learn, and we welcome suggestions.
Lauriat: Any other questions or general thoughts?
Wilco: I will add that not every sub group starts same time. We will try to stagger.
Wilco: This will help with AGWG agendas.
Lauriat: Would be difficult if sprints were all aligned.
Continuation (completion?) of guidelines breakdown exercise
<Lauriat> https://
Lauriat: Continuation of our past activities. Add your name to column D.
Lauriat: I took on 2.4.5 multiple ways. I noted "partial" in C because I started.
Lauriat: Find your name and if you had not worked on last week. Have a look through. Some not started yet. 2.3.3, 2.2.5, several others later that have not been started.
Lauriat: Any questions about activity?
Chuck: Stay camped in call?
Lauriat: Makes most sense
Sarah: Wondered about Makoto, Poornima and I worked on something, we didn't finish. Poornima did additional work. Should that be assigned to one to take it to completion?
Lauriat: Or we can create a breakout room.
Sarah: Either way. I don't want to orphan that one.
Lauriat: Jeanne, can you create a breakout room? I do I have to do it?
MC: I created a room called room 1. Hopefully will be sufficient.
Chuck: Scribing ends for activity.
<jeanne> Examples of completed SCs are in
<Rachael> Observation: The more I've worked with the User Needs, the more I like them
<Lauriat> +1!