Meeting minutes
Tzviya: we’ll meet at 1500 UTC in 2 weeks also
Ralph: but Europe changes their clocks in less than 2 weeks
Tzviya: ah, then this is the only meeting at the unusual time; we’ll shift back for the next meeting
TPAC diversity fund https://github.com/w3c/idcg/issues/8#issuecomment-783406539
Tzviya: we might come back to this after Léonie joins
Judy: Wendy seemed
interested in volunteering for this
… the last time there were not problems in the
aspiration but there were some in the execution
… I had done some research to see if there was
actually a problem with disbursing funds
… we might want to defer this to another meeting when
Wendy Seltzer can attend
Tzviya: WendyS asked for information; no one has responded yet
<Judy> [JB: thought that Coralie had shared a considerable amount of info about the diversity fund with Wendy, but perhaps that was in a different thread. And I have some info as well that I would be happy to share. I suggest that we need someone to own the topic plus logistics, and was wondering whether Wendy's intention had been take that on.]
Intro to CEPC for Chairs https://github.com/w3c/PWETF/issues/152
- what kinds of thing would you like to see in an intro?
Tzviya: there has been a
request for a preamble that chairs can use to remind their groups
about CEPC on a quarterly basis
… just saying “read CEPC” is not sufficient
<tzviya> https://
Tzviya: the issue has a link
to a “Social Rules” site
… these rules are more in the realm of bullying
… we thought maybe someone could write a script for
chairs using that Social Rules example
Tzviya: it’s just something
to guide Chairs
… maybe Manu would be willing to help
Jeff: in my experience any
rote recitation becomes a rote recitation
… the most useful thing chairs can do is to remind
people that [each] meeting runs under CEPC
… we do that at every AC meeting
Judy: where we’re trying to
drive a culture change in W3C it can be helpful to remind people and
for them to hear it from multiple channels
… we’re working on CEPC training and will follow up on
that
… having some brief intro to the chairs could help
… it could be a place where we provide nuance for the
chairs to have in mind
… I thought I had seen some draft language that looked
interesting
Tzviya: the issue has some
draft text
… this isn’t an introduction to CEPC; it’s text that
chairs can use to remind their groups
… giving examples; a 3-minute refresher at the start
of a meeting can help
… Manu’s example was interesting; it explicitly shows
some behaviors that are not acceptable
… I think there are ways to write this up so that
people who might not usually pay attention to the CEPC might take
notice
Barbara: I am willing to be
a reviewer if somebody wants a second eye
… to make sure that we bring a tone, as in Judy’s
comment on making a cultural shift
… we can’t just do this occasionally; we have to
permeate it over and over
<BarbH> Would be interested to be the reviewer wording. I can getting a chair / Anssi to look at it as well.
Draft of Ombuds Job Description – discussion will be held
in 2 weeks https://github.com/w3c/PWETF/blob/main/DraftOmbudsJobDescription.md
Tzviya: Sheila and I started
a draft of a job description
… mostly Sheila
… please look at it and give it some thought; we’ll
discuss it at the next meeting where Sheila can be present
… this is a heads-up so people can prepare to discuss
it at the next meeting
Recruitment to this group
Tzviya: our meeting turnout
is low
… some people have conflicts
… there’s a great deal of work to do and it lands on a
small number of people
… ideas about who else to reach out to? people in your
organization? people outside? suggestions?
Jeff: there’s different
kinds of recruitment
… I’m not sure that it’s critical that we recruit
people to the meetings; it’s more important that we recruit people
to the work items that we prioritize
… late last year and early this year we talked about
providing guidance when nominating for elected positions or for
assigning working group participants that W3C encourages looking at
diversity
… we did that, but in the conversation there was a
proposal that we create a pledge for people to sign that they will
look at diversity
… that’s one example
… if we can define our 8-10 priorities and get leaders
for each, then we could ask for 10 AC Reps to work with the leader
of each issue
Tzviya: that is how IDCG
worked; the issues were narrowed-down and actions were assigned
… we do need more involvement
Judy: thinking of how W3C
tends to get active participants in different areas ...
… I am interested in trying multiple things
… one thing we had talked about was trying to foster
more discussion on positive work environments and diversity and
inclusion
… some people mentioned they were interested in
brainstorming
… we could try to encourage some open discussion
opportunities on these topics
… less work-focused; “how do you think?” “what would
you like to get done?”
… that could turn into deciding what to work on
together
Tzviya: we’re planning to do some of that
Barbara: having a smaller
steering group is fine; you can try to figure out goals, objectives,
scope
… at some point we talked about a roadmap
… a diversity fund roadmap
<Judy> https://
Barbara: an Ombuds roadmap
… the roadmap establishes goals for the next quarter
<Judy> https://
<tzviya> https://
Barbara: at Intel we’ve been
thinking about how to increase support
… Anssi had commented that there are things he may be
able to help with
… maybe a particular workstream
… I can think of lots of people that we could
potentially get to support us for specific workstreams
<Zakim> Judy, you wanted to note we have roadmaps ^
Barbara: but they might only want to commit when it’s ready to be implemented
Judy: we had done quite a
bit of work on the PWE Roadmap and work on actions and different ways
of framing IDCG; that may still need work
… maybe we’re not reminding people of where we are on
the roadmap
… maybe we should include that in every agenda
announcement
[Léonie joins]
<Zakim> jeff, you wanted to try an additional idea
Jeff: the workstream idea is
a good idea
… another idea I’d like to suggest came from the March
AC Office Hours 3rd session
… a new AC Rep was present and we talked about the
various groups we have
… we mentioned IDCG and this person noted that
promoting diversity is one of his tasks, both professionally and
personally
… so part of the recruitment action is to get the word
out
… do a Call to Action to the AC; if they know someone
in their organization who cares deeply about diversity to come join
us
Judy: I followed up with that AC Rep
Tzviya: I am planning to do
a Call for Action in my AC meeting presentation
… maybe we can think of other ways to reach more of
the Members
… we are planning some open discussion sessions
… they have attracted huge numbers of people when
we’ve done them in-person
… we have to think about comfortable ways to do them
when we’re not in-person
… it would be excellent to have more representatives
from around the world
TPAC diversity fund https://github.com/w3c/idcg/issues/8#issuecomment-783406539
Tzviya: back to this item
… we’ve had a diversity fund for TPAC
Léonie: the idea was
suggested several years ago by Dan Appelquist of Samsung
… to help people from under-represented communities to
travel to TPAC
… as TPAC is held in a venue for 600 people that are
not necessarily in low-cost parts of a city
… there was one very happy story where a recipient
became a very active participant in the W3C community afterward
… last year for virtual TPAC we extended the sorts of
things the diversity fund would cover: Internet connectivity,
devices and equipment to help people connect
… we didn’t have enough proposals so we used some of
the funds to bring in some facilitators [for breakout sessions]
… there is still some money remaining; we’re looking
for ideas for using the fund
Judy: W3C has some other
history of participant funding; I had that in the WAI program
… helping people get to meetings was an important part
of that
… for the W3C IDCG, the diversity fund did indeed help
one participant become more engaged, and become a TF Facilitator
… last year we couldn’t use it for travel so we looked
for other ways to provide support
… I confirmed that W3C does have the capability to
handle other types of diversity support, *if* the fund is set up in
advance in a way that will support the possible types of expenses
<BarbH> + 1 on being creative
Judy: I think we can be
pretty creative on what might help people be aware of the possibility
of support
… e.g. there’s been a significant drop in the number
of women in the workforce with schooling at home, child care
… there may be ways to help with the work
participation impact that has been disproportionately affecting
women
<tzviya> The specific questions to focus on are "Should we continue to focus on TPAC, and provide honoraria to participants there? Should we think beyond TPAC, e.g. supporting training for participants to help existing groups be more inclusive, or commission other resources to share?"
Tzviya: Wendy Seltzer asked in GitHub ^^
Barbara: I agree with Judy;
we do need to be creative
… if we say the Diversity Fund could be used to create
a virtual session before TPAC to discuss some of the areas around
what W3C is doing on diversity
… are most of the AC meetings used for W3C strategic
updates?
… could we add a section on the efforts around
diversity and what W3C is doing on positive work environment?
… I like the idea of the funding showing company
commitments
… I’m involved in Grace Hopper; they do a big
shout-out to their diversity sponsors
… and the sponsor leadership tends to give statements
about the importance of diversity
… Jeff’s biannual strategic updates could include
where diversity is now, how it’s going, and how we meet your needs
… everybody reads those updates
<Zakim> jeff, you wanted to talk about strategic updates and to respond to Barbara about our strategic update
Jeff: on the impact of the COVID pandemic on working women; in my blog last week on the 32nd anniversary of the Web I did call out the impact on women
> https://
Jeff: with the move to
virtual, the Web and W3C Technologies are playing a much more
important role; that’s one of our major themes for the upcoming AC
meeting
… the second theme is that W3C needs to strengthen our
capabilities as an organization in many ways
… in my presentation I very briefly introduce four
ways in which we need to improve
… diversity and inclusion is part of one of those
slides and I ask people to listen to Tzviya’s presentation
… I don’t mind adding more
… it’s a strong statement but it’s a limited statement
Léonie: it’s a good thing
that we weren’t able to use as much of the 2020 fund as we hoped
… this will allow us to start reaching out to people
earlier
… in 2020 we weren’t able to get the funds to people
early enough
<jeff> +1 to starting early
Léonie: we should make the
most of the opportunity we have to reach out early
… WG chairs can let people know the fund exists
… I’ve seen very few WG chairs get this message out
… if we can get the message out that if childcare
would help you participate, please let us know
<Judy> [JB: Suggests WG Chairs as well as TF Facilitators, since for many W3C participants, TFs are good entry points for people exploring engagement with the organization]
Léonie: other ideas for
in-person TPAC: a social gathering for all the fund recipients who
might wish to gather
… TPAC is a scary experience your first time
… if we can find a way to reach out to people socially
and make them feel welcome in our community that would help
Tzviya: great suggestions
… another question is what the diversity funds should
be used for
… we used it in 2020 for some training sessions; these
were incredibly valuable
… maybe we could use some of the fund for more such
training, not necessarily associated with TPAC
Judy: asking WG chairs to
help with outreach is great
… TF facilitators might be better; they are sometimes
the entry point
… on TPAC being scary as a first experience, I’m
wondering if W3C needs to pay more attention to that; find ways to
make people feel more comfortable even if they don’t need the
diversity fund
Léonie: +1
Tzviya: I have a story about my first TPAC where I met The Great Léonie Watson !
Barbara: I’m involved in
other working groups who have virtual f2f meetings
… do we want to do that? 3 or 4 hours to go into more
detail?
… possibly use that to recruit others
… workstreams on specific items to recruit others to
come
<Zakim> jeff, you wanted to say that IDCG used to have a multi-hour meeting (which also recruited) at TPAC
Tzviya: thanks for the suggestion; definitely worth discussing
Jeff: IDCG used to do that
at TPAC; those meetings were great
… I think that’s how IDCG originally formed
… there’s no reason why we can’t schedule an extended
meeting
… it may need to wait until we can have physical
meetings again
Tzviya: I don’t want to predict how travel might open up
<Judy> [JB: doing an extended virtual meeting for another topic this week and it is very helpful for energizing discussion and digging into topics more]
Tzviya: we need to talk
about whether [the CG] wants to have working meetings or discussion
meetings
… it’s definitely worthwhile to consider virtual F2Fs