14:09:29 RRSAgent has joined #pwe 14:09:29 logging to https://www.w3.org/2021/03/16-pwe-irc 14:12:20 [the meeting will occur at its scheduled time, in 48 minutes] 14:13:20 BarbH has joined #PWE 14:15:49 Chair: Tzviya 14:15:56 Meeting: PWE 14:16:03 Date: 2021-03-16 14:16:10 Agenda+ TPAC diversity fund https://github.com/w3c/idcg/issues/8#issuecomment-783406539 14:16:10 Agenda+ Intro to CEPC for Chairs https://github.com/w3c/PWETF/issues/152 - what kinds of thing would you like to see in an intro? 14:16:10 Agenda+ Draft of Ombuds Job Description – discussion will be held in 2 weeks https://github.com/w3c/PWETF/blob/main/DraftOmbudsJobDescription.md 14:16:10 Agenda+ Recruitment to this group 14:16:10 Agenda+ Open discussion time 14:59:25 present: Tzviya, Liz, Ralph 14:59:56 present+ Nishad 15:00:41 Nishad has joined #PWE 15:01:10 -> https://www.w3.org/2021/03/02-pwe-minutes previous 02-March 15:01:35 present+ Judy 15:02:00 regrets+ WSeltzer, Chaals 15:02:38 scribe+ 15:05:01 present+ Barbara 15:05:13 agenda: https://lists.w3.org/Archives/Public/public-pwe/2021Mar/0001.html 15:05:29 Tzviya: we’ll meet at 1500 UTC in 2 weeks also 15:06:43 Ralph: but Europe changes their clocks in less than 2 weeks 15:07:19 Tzviya: ah, then this is the only meeting at the unusual time; we’ll shift back for the next meeting 15:07:21 zakim, next item 15:07:21 agendum 1 -- TPAC diversity fund https://github.com/w3c/idcg/issues/8#issuecomment-783406539 -- taken up [from tzviya] 15:07:26 q+ 15:07:56 Tzviya: we might come back to this after Léonie joins 15:08:11 Judy: Wendy seemed interested in volunteering for this 15:08:30 ... the last time there were not problems in the aspiration but there were some in the execution 15:08:37 present+ 15:09:02 ... I had done some research to see if there was actually a problem with disbursing funds 15:09:18 ... we might want to defer this to another meeting when WendyS can attend 15:09:30 Tzviya: Wendy asked for information; no one has responded yet 15:09:46 zakim next item 15:09:52 zakim, next item 15:09:52 agendum 2 -- Intro to CEPC for Chairs https://github.com/w3c/PWETF/issues/152 - what kinds of thing would you like to see in an intro? -- taken up [from tzviya] 15:09:56 s/zakim next item// 15:10:22 Tzviya: there has been a request for a preamble that chairs can use to remind their groups about CEPC on a quarterly basis 15:10:30 ... just saying “read CEPC” is not sufficient 15:10:42 https://www.recurse.com/social-rules 15:10:44 ... the issue has a link to a “Social Roles” site 15:10:48 s/Rol/Rul 15:11:01 ... these rules are more in the realm of bullying 15:11:21 ... we thought maybe someone could write a script for chairs using that Social Rules example 15:11:42 [JB: thought that Coralie had shared a considerable amount of info about the diversity fund with Wendy, but perhaps that was in a different thread. And I have some info as well that I would be happy to share. I suggest that we need someone to own the topic plus logistics, and was wondering whether Wendy's intention had been take that on.] 15:12:00 ... it’s just something to guide Chairs 15:12:09 q+ 15:12:11 ... maybe Manu would be willing to help 15:12:13 q+ 15:12:18 ack jeff 15:12:34 Jeff: in my experience any rote recitation becomes a rote recitation 15:12:52 ... the most useful thing chairs can do is to remind people that [each] meeting runs under CEPC 15:12:53 ack Judy 15:13:00 ... we do that at every AC meeting 15:13:30 Judy: where we’re trying to drive a culture change in W3C it can be helpful to remind people and for them to hear it from multiple channels 15:13:40 ... we’re working on CEPC training and will follow up on that 15:13:51 ... having some brief intro to the chairs could help 15:14:07 ... it could be a place where we provide nuance for the chairs to have in mind 15:14:25 ... I thought I had seen some draft language that looked interesting 15:14:37 Tzviya: the issue has some draft text 15:14:54 ... this isn’t an introduction to CEPC; it’s text that chairs can use to remind their groups 15:15:21 ... giving examples; a 3-minute refresher at the start of a meeting can help 15:15:44 ... Manu’s example was interesting; it explicitly shows some behaviors that are not acceptable 15:16:07 ... I think there are ways to write this up so that people who might not usually pay attention to the CEPC might take notice 15:16:38 Barbara: I am willing to be a reviewer if somebody wants a second eye 15:17:12 ... to make sure that we bring a tone, as in Judy’s comment on making a cultural shift 15:17:32 ... we can’t just do this occasionally; we have to permeate it over and over 15:17:35 zakim, next item 15:17:35 agendum 3 -- Draft of Ombuds Job Description – discussion will be held in 2 weeks https://github.com/w3c/PWETF/blob/main/DraftOmbudsJobDescription.md -- taken up [from tzviya] 15:17:53 Would be interested to be the reviewer wording. I can getting a chair / Anssi to look at it as well. 15:17:54 Tzviya: Sheila and I started a draft of a job description 15:17:58 ... mostly Sheila 15:18:25 ... please look at it and give it some thought; we’ll discuss it at the next meeting where Sheila can be present 15:18:27 q+ 15:18:32 ack jeff 15:18:51 q+ to note a possible agenda addition 15:19:05 ... this is a heads-up so people can prepare to discuss it at the next meeting 15:19:10 ack Judy 15:19:10 Judy, you wanted to note a possible agenda addition 15:20:57 zakim, next item 15:20:57 agendum 4 -- Recruitment to this group -- taken up [from tzviya] 15:21:10 Tzviya: our meeting turnout is low 15:21:24 ... some people have conflicts 15:21:46 ... there’s a great deal of work to do and it lands on a small number of people 15:22:06 q+ 15:22:07 ... ideas about who else to reach out to? people in your organization? people outside? suggestions? 15:22:09 ack jeff 15:22:21 Jeff: there’s different kinds of recruitment 15:22:48 ... I’m not sure that it’s critical that we recruit people to the meetings; it’s more important that we recruit people to the work items that we prioritize 15:23:25 ... late last year and early this year we talked about providing guidance when nominating for elected positions or for assigning working group participants that W3C encourages looking at diversiry 15:23:28 s/siry/sity 15:23:59 ... we did that, but in the conversation there was a proposal that we create a pledge for people to sign that they will look at diversity 15:24:03 ... that’s one example 15:24:41 ... if we can define our 8-10 priorities and get leaders for each, then we could ask for 10 AC Reps to work with the leader of each issue 15:25:01 Tzviya: that is how IDCG worked; the issues were narrowed-down and actions were assigned 15:25:10 q+ to suggest another idea 15:25:15 ack Judy 15:25:15 Judy, you wanted to suggest another idea 15:25:21 ... we do need more involvement 15:25:40 Judy: thinking of how W3C tends to get active participants in different areas ... 15:25:46 ... I am interested in trying multiple things 15:25:48 q+ to try an additional idea 15:26:12 ... one thing we had talked about was trying to foster more discussion on positive work environments and diversity and inclusion 15:26:27 ... some people mentioned they were interested in brainstorming 15:26:46 ... we could try to encourage some open discussion opportunities on these topics 15:27:02 +q Steering Group versus Roadmap versus Workstream 15:27:09 ... less work-focused; “how do you think?” “what would you like to get done?” 15:27:24 q+ BarbH 15:27:26 ... that could turn into deciding what to work on together 15:27:28 q- later 15:27:32 ack BarbH 15:27:41 Tzviya: we’re planning to do some of that 15:27:59 Barbara: having a smaller steering group is fine; you can try to figure out goals, objectives, scope 15:28:12 ... at some point we talked about a roadmap 15:28:23 ... a diversity fund roadma[ 15:28:23 https://github.com/w3c/PWETF/wiki/PWE-Roadmap 15:28:26 s/[/p 15:28:33 .. an Ombuds roadmap 15:28:48 ... the roadmap establishes goals for the next quarter 15:28:51 https://github.com/w3c/idcg/wiki/Ideas-for-ID-CG-actions 15:28:58 https://github.com/w3c/PWETF/wiki/PWE-Roadmap 15:29:06 ... at Intel we’ve been thinking about how to increase support 15:29:24 ... Anssi had commented that there are things he may be able to help with 15:29:33 ... maybe a particular workstream 15:29:57 q+ to note we have roadmaps ^ 15:30:02 ... I can think of lots of people that we could potentially get to support us for specific workstreams 15:30:14 ack Judy 15:30:14 Judy, you wanted to note we have roadmaps ^ 15:30:17 ... but they might only want to commit when it’s ready to be implemented 15:30:48 Judy: we had done quite a bit of work on the PWE Roadmap and work on actions and different ways of framing IDCG; that may still need work 15:30:59 ... maybe we’re not reminding people of where we are on the roadmap 15:31:11 ... maybe we should include that in every agenda announcement 15:31:12 present+ Léonie (tink) 15:31:28 [Léonie joins] 15:31:31 q? 15:31:31 present+ 15:31:34 ack jeff 15:31:34 jeff, you wanted to try an additional idea 15:31:46 Jeff: the workstream idea is a good idea 15:32:05 ... another idea I’d like to suggest came from the March AC Office Hours 3rd session 15:32:41 ... a new AC Rep was present and we talked about the various groups we have 15:33:22 ... we mentioned IDCG and this person noted that promoting diversity is one of his tasks, both professionally and personally 15:33:36 ... so part of the recruitment action is to get the word out 15:34:01 ... do a Call to Action to the AC; if they know someone in their organization who cares deeply about diversity to come join us 15:34:12 Judy: I followed up with that AC Rep 15:34:34 Tzviya: I am planning to do a Call for Action in my AC meeting presentation 15:34:45 ... maybe we can think of other ways to reach more of the Members 15:34:54 ... we are planning some open discussion sessions 15:35:12 ... they have attracted huge numbers of people when we’ve done them in-person 15:35:27 ... we have to think about comfortable ways to do them when we’re not in-person 15:35:51 q? 15:36:24 ... it would be excellent to have more representatives from around the world 15:36:43 zakim, take up item 1 15:36:43 agendum 1 -- TPAC diversity fund https://github.com/w3c/idcg/issues/8#issuecomment-783406539 -- taken up [from tzviya] 15:36:56 Tzviya: back to this item 15:37:06 ... we’ve had a diversity fund for TPAC 15:37:33 Tink: the idea was suggested several years ago by Dan Appelquist 15:37:53 ... to help people from under-represented communities to travel to TPAC 15:38:19 ... as TPAC is held in a venue for 600 ppl that are not necessarily in low-cost parts of a city 15:38:46 ... there was one very happy story where a recipient became a very active participant in the W3C community afterward 15:39:18 ... last year for virtual TPAC we extended the sorts of things the diversity fund would cover: Internet connectivity, devices and equipment to help people connect 15:39:46 q+ 15:39:50 ack Judy 15:39:54 ... we didn’t have enough proposals so we used some of the funds to bring in some facilitators [for breakout sessions] 15:40:15 ... there is still some money remaining; we’re looking for ideas for using the fund 15:41:07 Judy: W3C has some other history of participant funding; I had that in the WAI program 15:41:20 ... helping people get to meetings was an important part of that 15:41:33 ... it helped people become chairs 15:41:49 ... last year we couldn’t use it for travel so we looked for other ways to provide support 15:42:22 ... I confirmed that W3C does have the capability to handle other types of diversity support 15:42:51 + 1 on being creative 15:42:52 ... I think we can be pretty creative on what might help people be aware of the possiility of support 15:43:24 ... e.g. there’s been a significant drop in the number of women in the workforce with schooling at home, child care 15:43:38 The specific questions to focus on are "Should we continue to focus on TPAC, and provide honoraria to participants there? Should we think beyond TPAC, e.g. supporting training for participants to help existing groups be more inclusive, or commission other resources to share?" 15:43:39 + q 15:43:45 ... there may be ways to help with the work participation impact that has been disproportionately affecting women 15:43:57 Tzviya: Wendy Seltzer asked in GitHub ^^ 15:43:58 ack BarbH 15:44:22 Barbara: I agree with Judy; we do need to be creative 15:44:57 ... if we say the Diversity Fund could be used to create a virtual session before TPAC to discuss some of the areas around what W3C is doing on diversity 15:45:09 s/... it helped people become chairs/... for the W3C IDCG, the diversity fund did indeed help one participant become more engaged, and become a TF Facilitator/ 15:45:24 ... are most of the AC meetings used for W3C strategic updates? 15:45:34 q+ to talk about strategic updates 15:45:45 q+ 15:45:57 ... could we add a section on the efforts around diversity and what W3C is doing on positive work environment? 15:46:14 s/of diversity support/of diversity support, *if* the fund is set up in advance in a way that will support the possible types of expenses/ 15:46:19 ... I like the idea of the funding showing company commitments 15:46:38 q+ to respond to Barbara about our strategic update 15:46:43 ... I’m involved in Grace Hopper; they do a big shout-out to their diversity sponsors 15:47:06 ... and the sponsor leadership tends to give statements about the importance of diversity 15:47:28 ... Jeff’s biannual strategic updates could include where diversity is now, how it’s going, and how we meet your needs 15:47:35 ack je 15:47:35 jeff, you wanted to talk about strategic updates and to respond to Barbara about our strategic update 15:47:36 ... everybody reads those updates 15:48:19 Jeff: on the impact of the COVID pandemic on working women; in my blog last week on the 32nd anniversary of the Web I did call out the impact on women 15:48:55 > https://www.w3.org/blog/2021/03/a-year-of-transformation-the-web-and-the-world/ A Year of Transformation: The Web and the World 15:49:22 Jeff: with the move to virtual, the Web and W3C Technologies are playing a much more important role; that’s one of our major themes for the upcoming AC meeting 15:49:41 ... the second theme is that W3C needs to strengthen our capabilities as an organization in many ways 15:49:58 ... in my presentation I very briefly introduce four ways in which we need to improve 15:50:26 q? 15:50:34 ... diversity and inclusion is part of one of those slides and I ask people to listen to Tzviya’s presentation 15:50:46 ... I don’t mind adding more 15:51:05 ack tink 15:51:11 ... it’s a strong statement but it’s a limited statement 15:51:32 Tink: it’s a good thing that we weren’t able to use as much of the 2020 fund as we hoped 15:51:45 ... this will allow us to start reaching out to people earlier 15:51:54 q+ 15:52:09 ... in 2020 we weren’t able to get the funds to people early enough 15:52:09 +1 to starting early 15:52:28 ... we should make the most of the opportunity we have to reach out early 15:52:38 ... WG chairs can let people know the fund exists 15:53:00 ... I’ve seen very few WG chairs get this message out 15:53:29 ... if we can get the message out that if childcare would help you participate, please let us know 15:53:43 [JB: Suggests WG Chairs as well as TF Facilitators, since for many W3C participants, TFs are good entry points for people exploring engagement with the organization] 15:53:57 ... other ideas for in-person TPAC: a social gathering for all the fund recipients who might wish to gather 15:54:07 ... TPAC is a scary experience your first time 15:54:29 ack me 15:54:35 ... if we can find a way to reach out to people socially and make them feel welcome in our community that would help 15:54:41 Tzviya: great suggestions 15:54:57 ... another question is what the diversity funds should be used for 15:55:14 ... we used it in 2020 for some training sessions; these were incredibly valuable 15:55:19 q+ 15:55:23 ack Judy 15:55:34 ... maybe we could use some of the fund for more such training, not necessarily associated with TPAC 15:56:08 Judy: asking WG chairs to help with outreach is great 15:56:10 q+ 15:56:29 ... TF facilitators might be better; they are sometimes the entry point 15:56:33 q- 15:57:12 ... on TPAC being scary as a first experience, I’m wondering if W3C needs to pay more attention to that; find ways to make people feel more comfortable even if they don’t need the diversity fund 15:57:17 Tink: +1 15:57:48 Tzviya: I have a story about my first TPAC where I met The Great Léonie Watson ! 15:58:02 + Comment 15:58:26 Barbara: I’m involved in other working groups who have virtual f2f meetings 15:58:46 ... do we want to do that? 3 or 4 hours to go into more detail? 15:59:08 ... possibly use that to recruit others 15:59:25 ... workstreams on specific items to recruit others to come 15:59:25 q+ to say that IDCG used to have a multi-hour meeting (which also recruited) at TPAC 15:59:33 ack jeff 15:59:33 jeff, you wanted to say that IDCG used to have a multi-hour meeting (which also recruited) at TPAC 15:59:43 Tzviya: thanks for the suggestion; definitely worth discussing 15:59:58 Jeff: IDCG used to do that at TPAC; those meetings were great 16:00:06 ... I think that’s how IDCG originally formed 16:00:17 ... there’s no reason why we can’t schedule an extended meeting 16:00:33 ... it may need to wait until we can have physical meetings again 16:00:49 Tzviya: I don’t want to predict how travel might open up 16:00:54 [JB: doing an extended virtual meeting for another topic this week and it is very helpful for energizing discussion and digging into topics more] 16:01:06 ... we need to talk about whether [the CG] wants to have working meetings or discussion meetings 16:01:17 ... it’s definitely worthwhile to consider virtual F2Fs 16:01:24 zakim, end meeting 16:01:24 As of this point the attendees have been Tzviya, Liz, Ralph, Nishad, Judy, Barbara, jeff, Léonie, (tink), q, Comment 16:01:26 RRSAgent, please draft minutes v2 16:01:26 I have made the request to generate https://www.w3.org/2021/03/16-pwe-minutes.html Zakim 16:01:31 I am happy to have been of service, Ralph; please remember to excuse RRSAgent. Goodbye 16:01:34 Zakim has left #pwe 16:08:11 rrsagent, please make record public