Webizen Headlights task force -- 10 Mar 2014

<veronica> yay!

Jeff: A proposal has to have a package of benefits, a com plan, it has to be global and accessible
... and an operational plan

package of benefits

<jeff> Koalie: We should add "voice in W3C blog"

Jeff: could be a Webizen Blog, with guidelines associated

<jeff> ... linked from W3C blog

Jeff: We should use a wiki

<scribe> ACTION: Coralie to create a wiki [recorded in http://www.w3.org/2014/03/10-webizen-minutes.html#action01]

Jeff: We should write down the guidelines too (related to the web, respectful conversation, ways to index it, etc.)
... Other ideas for the package of benefits?

Veronica: is this annual membership?

Jeff: Yes
... we'll decide how we want to administer that
... We can come back to the package some more next week.
... Let's move the ideas to the wiki.
... What kind of discount could we propose? I'm looking for someone to draft a proposal

<scribe> ACTION: Veronica to draft a proposal of what kind of discounts a Webizen program would confer [recorded in http://www.w3.org/2014/03/10-webizen-minutes.html#action02]

Comm plan

Jeff: My sense is that this program is supposed to start small
... and grow to whatever its natural size is and we want to make it effective
... We want to scale the amount of comm we do to the size of the program
... The comm plan would be some percentage of the income.
... say 8%
... I'd be interested if people had feedback on that.
... For the comm plan we should do two things
... We should record our thoughts of how we size the comm budget as a fraction of the whole program
... For immediate need, having a comm proposal of what we do for a low-key launch
... e.g. a comm plan could be a posting on our Website, a mailing to all individuals in work groups
... We'd need to have some sort of proposal.
... I'm looking for a volunteer

<scribe> ACTION: Coralie to come up with comm plan for low-key start of webizen program [recorded in http://www.w3.org/2014/03/10-webizen-minutes.html#action03]

Jeff: Anything else for comm plan?

[nope]

operational plan (notably administration, payments)

Jeff: This is the scary piece, for me.
... Because in order to have any program, there are things that have to happen.
... Lifecyle of a program: we create a form, that users fill, an application goes somewhere, someone approves it, billing is made, billing renewal, benetifs etc.
... I didn't require Ted to join, but interfacing with systeam has to be part of it.
... Who might volunteer to accept this interfacing?

Coralie: Me!

<veronica> conrats!

<scribe> ACTION: Coralie to nudge Ted about systeam aspects of Webizen [recorded in http://www.w3.org/2014/03/10-webizen-minutes.html#action04]

Jeff: We need to understand the credit card strategy
... that needs to be looked at.
... there is also the complexity of hosts and who initiates the program.
... Might makes sense to do it from ERCIM.
... Coralie, work with Veronica assessing this question.
... Any other question on operations?

Coralie: At which point do we loop in other Hosts?

Jeff: next agenda item is "global"

global

Jeff: This program should be global from the start
... Everything we do has to take into account a global audience
... Any action related to outreach, comm, translation, etc. should be part of the proposal as well.
... Same for the next agenda item, program must be accessible.

accessible

Jeff: ditto previous section, s/global/accessible/
... People who took action, what's the reasonable amount of time required until we reconvene?
... Any other business?

Veronica: Potential start date?

Start date?

Jeff: My intuition tells me that a very sensible time might be tied in with the anniversary events
... No sooner than Summer Woods
... Depends also on comm plan
... We want to be timely with opportunities that present themselves
... Adjourn till next week

- DRAFT -

Webizen Headlights task force

10 Mar 2014

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