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Best Practices/Identify what you already publish
Share-PSI 2.0 Best Practice
Source: Best Practices/Identifying what you already publish
Contents
Outline of the best practice
Organisations might find deciding what information resources should be made available for re-use in machine-readable formats challenging. Information already published by organisations represent a good candidate for datasets to be published as open data. Therefore organizations should create and maintain inventory of already published information.
Management summary
Challenge
Identifying what information should be made available in machine-readable formats for re-use might be challenging due to the lack of knowledge what information is already published.
Solution
Inventory or catalogue of already published data and information assets should be developed and maintained.
Best Practice identification
Why is this a Best Practice? What’s the impact of the Best Practice
Inventory of already published information helps organizations to understand, what information they provide and what assets they can make more re-usable. Understanding of what datasets an organization can possibly publish as open data is essential for selecting datasets for publication.
Links to the PSI Directive
Why is there a need for this Best Practice?
Information already published by organisations represent a good candidate for datasets to be published as open data because possible issues such as unintended disclosure of personal informatin might have already been dealt with. Some of the information need to be publicly available in order to comply with the relevant legislation. In case it has not been published in machine-readable format and under an open licence, re-use of such information might be limited.
What do you need for this Best Practice?
Simple spreadsheet might serve as an inventory of the data/information assets, but depending on the volume of information and the requirements of the organization cataloguing solutions such as CKAN might be deployed. The inventory should contain at least basic metadata about the data/information assets like the title, location, current format and terms of use. Additional metadata like responsible person/unit, target data format or update frequency might help to manage the future publication process and it helps to make more precise estimates of the effort and costs needed to publish and maintain the open datasets.
Applicability by other Member States
Best practice is applicable across the member states.
Contact info
Dr. Peter Winstanley