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Technical Plenary and WG Meeting Week
Hyatt Harborside Hotel/ Boston, MA, USA
28 February - 4 March 2005


photo of the W3C Technical Plenary in Boston

W3C hosts this five day event once a year to allow Working Groups (WG) and Interest Groups (IG) to hold their face to face meetings in one place and have the opportunity to meet and liaise with participants from other groups.

You are cordially invited to sponsor the 2005 Technical Plenary Week. Following in the footsteps of the successful sponsorship programs developed for the 2004 Tech Plenary Week and the recent 10th anniversary celebration of the Consortium (W3C10), we expect you will want to consider participating in the program for this meeting.

A record number of Working Groups registered to participate in Boston in 2005, and hence the TP week 2005's edition provides a unique marketing opportunity to reach those who are engineering solutions and making decisions that are leading the Web to its full potential. The details of three sponsorship packages are given in the TP05 Sponsorship Agreement.

For further information and expression of interest, please contact Marie-Claire Forgue (marie@w3.org, phone:+33 4 92 38 75 94) or Steve Bratt (steve@w3.org , phone:+1 617 253 7697). The deadline for requesting to take part in this opportunity is 10 February 2005.


Participation is open to people involved in W3C activities. If you are a participant in good standing in a W3C Working or Interest group, you should either have a member or public account that will let you use the registration form below.

The Wednesday plenary session is open to the WG and IG participants but also by invitation to guests (e.g. potential members, external liaison contacts). The invitation should come only from the staff or the W3C offices staff. The proceedings should not be considered member confidential.

For the Monday/Tuesday and Thursday/Friday WG and IG meetings, participation is subject to each group's policy. Please contact the WG or IG Chair for information about participation policy.

Consult the list of Working Group Chairs (Member-only).


All meeting participants are expected to register for each meeting they plan to attend as either a group participant or an observer (some groups may not permit observers).



Meeting rooms have been reserved to accommodate W3C face to face meetings.

The overall schedule follows the usual WGs-TP-WGs pattern:

For the Monday/Tuesday and Thursday/Friday meetings, all rooms will be available from 8am to 6pm. Each group should take care of providing their exact daily agenda (start time, end time, break time) to their participants.

Related: W3C Events Calendar (Member-only)

Room Allocation and Schedule:

See the separate page on TP05 meeting room allocation table for details.

Comm Team presence:

The W3C Communications Team will be available for discussions connected with Working Group milestones, proactive press work, and publishing questions. Please contact Ian Jacobs <ij@w3.org> for more information.

Venue - Hyatt Harborside Hotel, Boston, MA, USA

Local organizers: W3C/MIT

Meeting location:

Hyatt Harborside Hotel (at Logan Int'l airport)
101 Harborside Drive
Boston, Massachusetts 02128 USA
Telephone: +1.617.568.1234
Fax: +1.617.567.8856

You can register at the Hyatt Harborside Hotel by calling, using the online registration system (meeting code: g-mitw) or by printing out and faxing to +1.617.567.8856 this registration form.

Note: we have reserved all the meeting space available at the Hyatt Harborside Hotel. In order to meet our room quota, avoid meeting room charges and still keep our hold on all the meeting space, we kindly ask that you book your room at the Hyatt.

Transportation Details:

Airport: The Hyatt Harborside is close to Logan Airport. The hotel offers a complimentary shuttle from the airport to the hotel reserved by using courtesy phone in any baggage check area. Traffic reports for Sumner and Callahan tunnels to Logan airport are available at SmarTravler.com. Logan flight status is available at Massport.com.

Once your luggage has been retrieved from the Baggage Claim area at the airport, go to the Courtesy Phone Bank and choose the 'Hyatt' button. Your call will be dispatched directly to the hotel operator who will then dispatch the shuttle to your terminal. Please go to the shuttle waiting area as soon as you have retrieved your luggage and contacted the hotel.

Terminals A,B, C and E (International): Baggage Claim area is on the lower level. Go to the green column sign outside the terminal marked "Courtesy" to wait for the shuttle (at Terminal C you will need to stand by Island 2 marked "Courtesy" and at Terminal E you will need to go to the last island marked "Hotel Courtesy"). Terminal D: Walk to the Baggage Claim at Terminal C and follow the directions for Terminal C above.

Water taxi/Water shuttle: The Rowe's Wharf water taxi is available at the pier next to the Harborside Hotel and goes to points in Boston harbor at a cost of $10 one-way and $17 round trip. The service runs on demand, not a set schedule Monday – Friday only, normally from 7:00 AM to 7:00 PM (no weekend service) but the Hyatt has arranged to have the service available from 7am-10pm on Monday- Thursday of our meeting week. To hail the Rowes Wharf Water Taxi or schedule a pick-up, call (617) 406-8584 or notify the hotel concierge. The Harbor Express Water Shuttle runs from Logan Airport to Long Wharf in downtown Boston in seven minutes on a modified ice schedule.

Train: The #66 blue and white Massport bus available at the train station goes to the Hotel. Complimentary shuttle transportation is also available to and from the Blue line MBTA station (Airport stop) to the hotel, 24 hours a day. In order to arrange the shuttle, call the hotel at +1.617.568.1234 (there are pay phones at the station). The shuttle should arrive within 10-20 minutes.

Note: We have made arrangements with the Hyatt to have their shuttle circle between the hotel and the MBTA Airport stop during the meeting week in the mornings for an hour before the meetings and in the afternoons when the meetings have finished. Attendees can also take the #66 blue and white Massport bus as this goes to and from the hotel as well.


Morning coffee and tea, a morning break, lunch, and afternoon refreshments will be provided all five days. Please note: breakfast will not be provided in the mornings, only coffee, tea and juice. We have made arrangements for W3C meeting attendees to receive a 10% discount at the hotel's restaurant, the Harborside Grill.

We have also negotiated to have a less expensive dinner buffet available for our meeting attendees at the restaurant in the evenings (though you are welcome to order from the menu as well). In order to receive the discounts, please present your meeting badge to the hotel. If you will be at the hotel on days before the meeting begins, show your 'hotel passport' which you will be given when you check in and will have the W3C name on it or just tell the restaurant you're with the W3C/MIT group.

Monday/Tuesday and Thursday/Friday lunch: It will be at the discretion of group Chairs to decide when their groups will break for lunch from, 12:00-1:00, 12:30-1:30, etc.

Wednesday lunch: A sign-up sheet will be posted at the registration desk on Tuesday if you would like to organize a lunch-time BOF discussion table on Wednesday. Please sign up early; there may be space limitations.

Restaurant recommendations: We received a list of restaruant recommendations from the hotel as well as from some W3C Team. Please feel free to forward other recommendations or comments to <tpregister@w3.org> be added to the page. The hotel has offered to help with restaurant reservations. Please ask at the front desk.


Contacts and Program Committee:

Appendix: Group Responses:

See the results of the request for information (W3C Member-only link) about participating groups.

created December 2004 by: Amy van der Hiel, W3C/MIT

Last update $Date: 2005/11/09 16:51:17 $ by $Author: amy $