If you are stuck with local logistics you can contact EA at ead@ecs.soton.ac.uk and Mobile +44 (0)7976 289103

Coga TF F2F Meeting

The Coga TF will meet on 28 and 29 January 2019. The host requests that participants be aware of the Code of Ethics and Professional Conduct.

Remote Participation

Remote participation is available via WebEx.

Registration

Please register for the meeting.

Venue

FPSE Building 32 on the Highfield Campus, University Rd, University of Southampton, Southampton, Hampshire, SO17 1BJ United Kingdom.

The Electronic and Computer Science (ECS) meeting room is on the 4th Floor (Lift and stairs available either end of the building) Room 4073 Mary Campbell Room in the middle of a long corridor

Map for Building 32;

Description and image of Building 32

Image only downloadable PDF Route Map with accessible pathways;

Building 32 has a lift and accessible facilities.

Accommodation

A hotel near the meeting location:

The Highfield House Hotel. This one is a walk away from the campus - taxis available from the hotel.

Map from Highfield Hotel to the meeting in Building 32, Highfield Campus, University of Southampton

If people would like a trip on the Unilink bus then booking in the centre of Southampton, two hotels are recommended:

Ibis Hotel;
Premier Inn.

Local hotels PDF download - but we will make sure these are all available and try to check for accessibility.

Catering and support kindly offered by the W3C UK & Ireland Office.

Monday dinner

A group dinner for Monday evening has been arranged at the the Chilworth Arms. Please indicate in your registration if you would like to go to the Chilworth Arms on Monday evening.

A mini bus will take diners to the Chilworth Arms at 6pm and return at 9pm to drop people back to local hotels.

Transportation Information

By air

Southampton International Airport is a few minutes away from Highfield campus by bus (Unilink bus: U1, £2 single/£3.50 all-day pass) or taxi (usually around £6-12), off junction 5 of the M27. There are flights to Southampton from UK airports, mainland Europe and the Channel Islands.
London Heathrow Airport is just over 60 miles from Southampton. You can catch a National Express coach direct to Southampton from the central bus station, located close to Terminals 1, 2 and 3. Some coaches stop at the University's Highfield Interchange, others go direct to Southampton Coach Station. You can also travel by train from Heathrow to Paddington in central London. From London, you can take a train to Southampton. For more details see the National Rail website.
London Gatwick Airport is nearly 90 miles from Southampton. You can catch a National Express coach direct to Southampton Coach Station. You can also catch a direct train from Gatwick Airport to Southampton Central. For more details see the National Rail website.

By rail

Fast trains from London and Bournemouth/Weymouth stop at Southampton Central and Southampton Airport Parkway. Trains from Portsmouth and Bristol/South Wales stop at Southampton Central. There are also regular trains from major airports such as Gatwick and Heathrow to Southampton Central. You can find details of routes and timetables on the National Rail website.
Highfield Campus is three miles from Southampton Central, and two miles from Southampton Airport Parkway. You can get the Unilink bus: U1 from either of these stations to Highfield Campus.

By car

Car Parking has been arranged for 2 cars in the Gower Car park (Pre-booked Visitor Parking) on the Highfield campus for attendees who are driving to the meeting. Please let E.A. know if you need a car parking space. She will then send you an email with the booking IDs for each day that have to be displayed.

More details about travel can be found on getting here.

Agenda

All times are given in UTC±0.

Monday 28 January 2019

8:50-9:20: Welcome/setup, Introductions, and interests, what your agency/organisation wants to achieve from coga

9:20-10:00: Review of documents, and timelines agenda (What else do we want to achieve) Aim for the next two days

10:00-10:30: Break

10:30-12:30:

Terms document (glossary)
Review of steves proposal
11.00 The gap analysis - Janina’s proposal. Working on the gap analysis and structuring (Note we need to use face to face time on this because we can pull the pieces together in a call modality).

12:30-1:30: Lunch

1:30-2:30:

The gap analysis - a) Working on the gap analysis and structuring; b) Identifying and filling in the gaps
Writing a design gu ded item (if time)

3:30-3:45: Break

Jammi presentationtion
Silver (if John Rochford can make it), Looking at the proposals for structure and making sure it can support coga needs.
5.15-5:45: Next steps, allocating tasks for silver and the gap analisis

Tuesday 29 January 2019

8:50-9:10: Set up, new introductions, and interests

9:10-10:00:

Design guides - overview and motivations
Writing a design guided item (cont from yesterday)

10:00-10:30: Break

10:30-12:30:

Reviewing design guide items - creating a review checklist, trying it
Overlaps and redundancies

12:30-1:30: Lunch

1:30-3:00:

Useable doc, identifying next steps
2.00: WCAG (what is wcag and is silver)
Could you pick 4? For wcag?
Silver Looking at the proposals for structure and making sure it can support coga needs.

3:00-3:30: Break

3:30-5:30:

Gap analysis
mental health
Changes to Steves proposal and other items
assigning tasks and next steps for design guide, usable doc and the groups as a whole - timelines.