Scribing Instructions

See also: Meeting Minutes and Scribe Rotation List

We use IRC to scribe teleconference meetings - see Teleconference Logistics for more information. The following are small reminders to help you get underway:

• Before the meeting:
  • Check if you are near the top of the Scribe Rotation List
  • Be prepared to scribe or let the chairs know if you won't be able to scribe a call
  • Join a few minutes earlier to make sure the meeting and bots are properly set up
• At the beginning of the meeting:
  • Type /invite zakim #wcag-act to invite zakim to the channel
  • Make sure zakim has joined the IRC channel
  • Type zakim, start meeting to get the meeting started
  • Make sure zakim invites RRSAgent and RRSAgent has joined the channel
  • Type scribe: [your name] to log yourself as the scribe
  • Type chair: [name of meeting chair] to record the chair
  • Make sure previous meeting's agenda is gone. Type "zakim, clear agenda"
  • Type agenda+ <agenda item title> for each agenda item (this may done by the meeting chair)
• During the meeting:
  • Every participant must add themselves to the minutes using present+
  • You or the meeting chair need to take up agenda items by using any of:
    • Typing zakim, take up next to take up the next agenda item previously entered
    • Typing zakim, take up agendum X to take up any previously entered item
    • Typing Topic: <current topic> to identify agenda items not previously entered
    • (Tip: the command agenda? will list the agenda items entered by agenda+) If there are old agenda items, use "zakim, clear agenda" to clear them.
  • Type the name, initials, or other identifier for the person speaking followed by a colon, and a brief summary of the key point they made. For example shadi: this is correct
  • Don't hesitate to ask for the person's name or for clarification!
  • Record actions by typing ACTION: <person> to <action summary> when the group decides to record an action for someone
  • Record group decisions by typing RESOLUTION: <decision> when the group decides to record a decision
• At the end of the meeting:
  • Type zakim, end meeting into IRC, to generate the minutes
  • Add the link to the minutes to top of the Meeting Minutes
  • Put your name at the end of the Scribe Rotation List
  • Feel good that you supported the group -- Thank you for that!

More tips and tricks in the W3C Scribe 101 guide.