IRC Sessions to Real Readable Notes

BEFORE THE MEETING COMMENCES:

Step 1: Invite trackbot, Zakim and RRSAgent

• trackbot, start telcon
• /invite Zakim #svgig
• /invite rrsagent #svgig

Step 2: Set Meeting Info

• rrsagent, set logs world-visible (for groups with open proceedings)
  • rrsagent, set logs member-visible (for member-confidential minutes)
• scribe: ZakimName
• ScribeNick: IRC_screen-name
• meeting: SVG IG Bi-Weekly Teleconference
• chair: Real_Name
• agenda: URI
• Previous: URI (provides pointer to last minutes)
• present: <names separated by commas>
• regrets: <names separated by commas>
• rrsagent, pointer? (gives location of IRC log)
• zakim, save agenda (after agenda entered)
• zakim, Wrong_Name is Correct_Name

DURING THE MEETING:

• trackbot, status? (shows the users trackbot knows about)
• ACTION: TrackbotName ActionText - DueDate
• RESOLVED: [info]
• RESOLUTION: [info]
• zakim, Gregory_Rosmiata is Gregory_Rosmaita
• zakim, mute me
• zakim, unmute me
• correction syntax: s/rosmiata/rosmaita
  • note: correction syntax for the IRC tracker is a sub-set of sed
• q+ (puts you in the speaker queue)
• q- (remove yourself from the speaker queue)
• q+ to ask ...
• q+ to say ...
• present+ Real_Name (to add late arrivals)
• present- PhoneCode (to remove coded IDs)
• regrets+ Real_Name for last minute regrets
• rrsagent, pointer? (gives location of IRC log)
• zakim, choose a victim (randomly assigns a task to a participant)
• Switching Scribes:
  • ScribeNick: IRC_nick
  • after-the-fact: i/Text_Where_Scribe_Changed/ScribeNick: IRC_name
• rrsagent, drop action # (to drop a malformed action)
• close ISSUE-# (how to close an issue from IRC)
• close ACTION-# (how to close an action item from IRC)
• trackbot, status? (shows the users trackbot knows about)

AFTER THE MEETING ADJOURNS:

• Turn RRSAgent Logging Off
  • use the following command to turn RRSAgent's logging function off, so that any bot instructions or side chatter that follows the meeting's adjournment are not included in the meeting's log:
    • rrsagent, stop log
• Creating Minutes:
  • rrsagent, create minutes
  • note: the following 5 commands are synonyms:
    • rrsagent, draft minutes
    • rrsagent, format minutes
    • rrsagent, generate minutes
    • rrsagent, make minutes
    • rrsagent, publish minutes

DISMISSING ZAKIM AND RRSAGENT

1) zakim, please part (this will result in the output of attendees)

NOTE: non-staff members who are acting as scribe MUST effect any changes or corrections BEFORE dismissing RRSAgent; staff can edit slash manipulate minutes by appending a comma and the word tools to the URI for the minutes - for example:

http://www.w3.org/2008/09/25-svgig-minutes.html,tools

NOTE: the naming syntax for the automatically generated documents is:

http://www.w3.org/YYYY/MM/DD-[IRC_Channel]-minutes.html
http://www.w3.org/YYYY/MM/DD-[IRC_Channel]-irc

2) after dismissing zakim, issue an "RRSAgent, draft minutes" command to ensure that the attendees list is correctly populated -- use the plus (+) and minus (-) syntax to add or delete attendees, regrets, etc. -- remember that you MUST issue an "RRSAgent, draft minutes" command in order for the bot to execute your instructions -- every time you do so, be sure to REFRESH the document in the browser instance in which you are reviewing the draft minutes

3) VERY LAST STEP: rrsagent, please part (logs actions and resolutions)

4) email HTML and IRC log pointers to public-svg-ig@w3.org (including a text dump of the minutes is optional, although appreciated by many)