Meeting minutes
Calendar invites and meeting notifications
<julierawe> Go to https://
<julierawe> Select "Sign in"
<julierawe> Once you're logged in, select "My account" to get the dropdown
<julierawe> Choose "My calendar"
<kirkwood> present
Julie: Questioned whether its allowed to send a note taker when the member is not present
ACTION: item: Julie will reach out to Gareth about his notetaker app
Julie showed members how to check their W3C calendar. See instructions above
All members should see Accessibility Guidelines, Research subgroup call, and COGA guidance subgroup call (and task force weekly). Plus any other meetings they're part of
Lisa: Has another meeting showing at the same time as this meeting. Conformance subgroup is not showing at all.
ACTION: item: Julie made a note of this
Charli: Can now see all invites on calendar but there's a problem with the sync with Outlook. She will troubleshoot and perhaps manually set it up
<Lisa> i also managed to get it into my calander
Julie: Recommends to use "Export options" at the bottom of the meetings page to add meetings to calendar as ics.
<julierawe> To add all meetings to your personal calendar, go to the bottom of your calendar page (long scroll to get to the bottom). Look for "Subscribe with this link:" Each person has a unique link after that phrase.
<JenR> That worked for Google calendar--thank you!
<LenB> Google your operating system or preferred Outlook setup and the phrase "subscribe to an internet calendar".
<LenB> That will get you instructions for your setup.
Len: Suggests to add instructions on adding calendar invites to onboarding
ACTION: item: Add calendar instructions to onboarding info
Julie: Emphasizes it's important to add invites to personal calendar to stay updated if meetings are cancelled
Julie: Do people like getting the auto-notification as well as the human-generated emails? Or do people feel overwhelmed by too many messages?
Charli: Likes the personal messages but feels she gets a high volume of emails, not all relevant
Rachael: You can apply filters in Outlook to filter out unwanted emails
Julie: We try to make the subject line specific in our emails so people can know if there are action items or if its a general information email
Lisa: The human email was added on request because a lot of people filter out the automated emails, and we had good feedback about them in the past
Jennifer: Wants to know if its possible to toggle off the auto messages
Julie: We should keep in mind that there are other groups that might rely solely on the auto emails
AG updates
<julierawe> New AG charter: Survey ends today/January 12th at 23:59 UTC (6:59 pm ET)
<julierawe> https://
Julie: AG update - there is a survey closing today. Link above.
Lisa: Points out that some of us are in a much later time zone. Would like to get info more in advance next time.
Rachael: Doesn't believe there's anything that dramatically affects COGA in the survey. Focuses mainly on WCAG 3. Should attend the meeting tomorrow if it's of particular interest
Julie: In the survey, in the Background section, you can see further information about the charter
Julie: Showed "Non WCAG activities" section. COGA seems well-represented in this list.
Lisa: Points out that none of our work is listed as being normative. It's not a change, but not happy about it.
Lisa: Usually they say something about having equity, but this is not mentioned here. Potential for WCAG 3 to be less inclusive
Rachael: Charters are usually high-level and don't contain every detail. The requirement for inclusivity is in the requirements document. She'll double-check this.
<Lisa> ollowing these guidelines will make content more accessible to a wider range of people with disabilities, including accommodations for blindness and low vision, deafness and hearing loss, limited movement, speech disabilities, photosensitivity, and combinations of these, and some accommodation for learning disabilities and cognitive limitations;
<Lisa> but will not address every user need for people with these disabilities.
Lisa: Not happy with the above because learning disabilities are placed below other disabilities
Julie: Asks Rachael about "Out of scope" bottom bullet point - what does it mean for apps?
Rachael: We will be expected to create guidance for apps alongside some other areas
<Lisa> ollowing these guidelines will make content more accessible to a wider range of people with disabilities, including accommodations for blindness and low vision, deafness and hearing loss, limited movement, speech disabilities, photosensitivity, and combinations of these, and some accommodation for learning disabilities and cognitive limitations;
<Lisa> but will not address every user need for people with these disabilities.
<Lisa> Wcah 3: This specification presents a new model and guidelines to make web content and applications accessible to people with disabilities. It supports a wide set of user needs, uses new approaches to testing, and allows frequent maintenance of guidelines and related content to keep pace with technology change. WCAG 3.0 supports this evolution by
<Lisa> focusing on users' functional needs.
<julierawe> Next WCAG 3 working draft: Preview link: https://
<julierawe> Of the ~220 requirements and assertions, only ~16 are at the earliest (exploratory) level. Most are at the next level (developing)
<julierawe> Survey ends January 18th; asks if people have major objections to any of the requirements marked as “developing” https://
Julie: The more things that stay in WCAG 3, the better for COGA :)
Lisa: Next week (Jan 19th) is a federal holiday so no call.
ACTION: item: Send an email the day before that there's no call
<julierawe> New AG member orientation 30 minutes before tomorrow’s regular AG meeting
Julie: Tomorrow, 30 mins before the regular AG meeting, there is an orientation call for new members
<JenR8> +1--so helpful for orienting and thank you for mentioning about the orientation call tomorrow
Charli: Appreciates spending time on calendar organization today