Meeting minutes
Scribe, rrsagent, agenda check, confirming next meeting JUNE 16. Please add your present+ to IRC.
Publication planning and announcements: https://www.w3.org/WAI/cc/wiki/WAI_Announcement_Drafts
Judy: Michael, I believe you are working on announcement text?
Judy: Do you have an ETA ?
MichaelC: I have not got to that yet.
Judy: Anyone else have publications they want us to know about ?
<brent> None specifically from EOWG
Judy: Can people look at the WAI announcement draft link and provide us with any updates that are needed ?
<Zakim> joconnor, you wanted to mention XR A11y
Josh: On XR A11y, Janina and I have been speaking. We are aiming at end of June for publication. The announcement should be ready to go.
Judy: Shawn tracks minutes and will be ready to take action.
Judy: Jeanne, welcome . We were speaking toward announcements. Understood you have the heartbeat on WCAG 3.0 , thank you for that.
Training on communication accessibility and deaf culture, checking interest https://dspa.org/workshops-classes/
Judy: We've been relying on interpreters and CART.
… I noticed they had trainings and understanding more about accommodations. Question to all of members here, I think the training is an hour. How many might be interested in training?
+1
<Ryladog> I would be
<joconnor> I'd like that too
Janina, Training on communication accessibility and deaf culture, checking interest https://
<tzviya> +1 and I can think of at least 5 more publishing people who would jump at the opportunity
<jeanne> +1
<becky> +1
<brent> +1
<Ryladog> +1
<janina> +1 always good for a refresh!
+1
Judy: If we were to arrange it , I understand timing is difficult. Does this particular time window work for people?
<janina> +1 to this time inbetween week
Brent: Who would training be for exactly? Us , or working group ? Or chairs and leads?
Brent: I think it would be beneficial on logistical training. I.e. what does W3C have to offer and how to meet the needs of the participants attending. More logistic roll out to team. That would be for chairs.
<tzviya> +1 to brent
Brent: training on working group would be more on interaction with working with that demographic and how to properly incorporate and manage the meetings to be as inclusive.
Tzviya: I agree. I know publishing industry is interested in this and there is an upcoming webinar.
<George> +1000
Tzviya: There is more interest out there on how to be inclusive and I feel it is important and needed.
Judy: Remote meetings are being looked at from high level and techniques on hosting by the research task force. That is being actively worked on.
Judy: First training would be on in between week and then look at how else we can offer training around the subject.
George: Perhaps recording the training would be worthwhile to repurpose. Also there is a chicken and egg problem. Maybe we should make a statement that if people need the services, that they are available.
<jeanne> We have to be able to get them quickly, so that when someone asks, we can have it in a day or two
Judy: Good point, on announcing that services are available. Follow up on procedure and clarification around community groups is needed.
Brent: I wanted to second what George said on recording , it would be nice for asynchronous learning.
Brent: In meetings, it would be great to serve as a resource. It is not just for W3C meetings, but more general walk of life to apply for how to interact would be important.
Judy: Recording an orientation that is another organization's work is something we need to research further.
Judy: Also please avoid blanket statements on WAI around services available that may be misconstrued.
Jeanne: We need short turnaround time on being able to meet and join a meeting vs. taking weeks on the accommodation. Understood 48 hrs vs. weeks for example.
Judy: Understood and looking at this internally on organizations we work with on logistics.
Judy: Positive movement is on captioning is that it is more in demand, but also means there are backlogs with companies that offer services such as captioning and time frames around requests.
Judy: Communication accommodations by default could be an option. We can book in advance, by default , we have interpreters ahead of time.
Jeanne: People feel that captioning should be present by default and feel unwelcome that captioning isn't available by default. I think that these should be available and it limits participation of attendees.
Judy: It is a known issue that we are working on logistically and we are moving toward a solution around all the various parts of these requests.
Judy: depending on when someone became Deaf and many other factors, they may need to use sign language interpreting and captioning may be not beneficial.
<tzviya> https://
Tzviya: In terms of default, say F2F or TPAC , I would love to have this as a default. Pastes issue tracking related to GitHub on issues around subject of improving meetings and accessibility of meetings.
Judy: ASL is not a presumed default, there are different options and are all being researched.
<Zakim> tzviya, you wanted to comment on F2F
Status of W3C Process on W3C Statements
<janina> https://
Judy: Github filed issue around w3c statements. In the process document, it looked like horizontal reviews were better addressed. Definition pointed to wide review and was not defined clearly. Horizontal was discretionary piece.
… there was no requirement for horizontal review.
… It was also pointed out that wide review was not defined clearly.
Judy: This is an FYI in case the concern is shared.
Tzviya: Nothing changed at moment, but researching the links around the issue. May be a misunderstanding.
Judy: Per Philippe , I am correct in that wide review is discretionary. Per my understanding.
Janina: I placed https://
Judy: We want to make sure wide review issue is better defined. Janina, Michael and Tzviya to review further.
Tzviya: AB Meeting tomorrow is reviewing the issue at 10am ET.
EOWG Video script survey review
Brent: I will sending out announcements on this topic, batch after batch will be sent out. As you see some of the scripts, some will be brand new, some will be recycled based on previous input and feedback.
Brent: Completely ok to focus on scripts particular scripts that relate to your task force or efforts within W3C. If you have expertise in an area, focus on that. If you have other that you want to respond back on, that is welcome too.
Judy: My recollection is that it is helpful to have the appropriate people be mentioned .
Brent: Kim Patch - for mobile , COGA ? , Jeanne for Silver, Tzviya for Publishing , Chairs for AG, Low Vision for Task force, Judy , from WAI.
Brent, could you place the COGA name , I missed that person's name?
Status check on glossary next steps
<brent> COGA name is Kris Anne Kinney
Judy: Glossary next steps topic. Michael, could you let me know where you are on that for next steps?
<brent> S/?/Kris Anne Kinney
Judy: Does anyone else have any input on glossary terms?
Amplifying the Low Vision Task Force Call for Participation. Other groups?
Chris: yes, LVTF sent out a participation request
… we got one response, from someone not currently a member of W3C, Michael is helping
… i have a general question around participation
… when the LVTF was dormant, there were 15 participants on the group, but some were leadership
… don't know what a typical quorum
<ChrisLoiselle> Judy: on group , running minimum is defined on the charter. Task force is not set at a specific number. Recommendation is to follow up with Michael, and Shawn to discuss further.
<ChrisLoiselle> Judy: Any other conversations around this topic on call for participation ?
Site outages -- who impacted, who notified?
<ChrisLoiselle> Judy : On site outages , who was impacted and who notified? Mailing lists, IRC, calendars , other services impacted. Apologize if people were impacted. Did people receive notifications?
<ChrisLoiselle> I don't think I was on that distribution list.
<ChrisLoiselle> Janina: subject line was significant enough to understand.
<brent> Comms were sufficient for me.
<Zakim> tzviya, you wanted to ask about notifying cg chairs
<ChrisLoiselle> Tzviya: Community group was shut out and wasn't notified , so impact was broad.
<ChrisLoiselle> Judy: I will add community group notification issue to the discussion with system manager internally.
<ChrisLoiselle> Jeanne: I didn't receive the notification, but I'm on the chairs list.
<ChrisLoiselle> Judy: SSL was the subject line of the email.
<ChrisLoiselle> Judy: Michael, could you look at Jeanne's permissions on the notifications issue.
<ChrisLoiselle> Janina: I know mail is sent for expirations , so that may need to be looked at . GANDI services, company in Paris .
<ChrisLoiselle> Tzviya: It didn't appear to come from chairs list.
<ChrisLoiselle> Judy: It was from system notification alias, which broadcasts to the chairs list.
<Ryladog> Ciao, I got it, have to run to another meeting
<ChrisLoiselle> Judy: Michael, Jeanne and Chris may be not set up properly on chair list.