Steering Committee Meeting Agenda - 2019-02-07

Room 32-346

1:30-1:35 Introductions

1:35-1:45 Review and questions related to recent progress

1:45-2:15 Discussion of proposal (slides) to create a W3C legal entity (details) including, the ongoing relationship between today's Hosts and W3C

2:15-2:30 Approval of proposed Board resolutions:

SO RESOLVED 14:45

RESOLVED: 1.      The W3C Steering Committee approves the evolution of W3C to a W3C legal entity, contingent on getting assurances for a $10M+ reserve, to begin operation on 1 January 2021. The current proposal serves as the basis for the legal entity structure.

a.      If a lower amount is raised, W3M will come back to the Steering Committee to reassess

b.      If more time is needed to handle logistics and staffing issues, W3M will come back to the Steering Committee to reassess.

c.      Agreement is contingent on the approval of the Host institutions.

RESOLVED: 2.      Each Host (MIT, ERCIM, Keio, Beihang) agrees to explore ways of partnering with W3C as per the legal entity proposal.

RESOLVED: 3.      Each Host designates a contact point at the Host to negotiate the details of the continued relationship with the Host.

RESOLVED: 4.      W3M is authorized to inform the W3C Membership about the status of the legal entity process and get further feedback.

2:30-3:00 Discussion of fundraising plan

•         Input to and approval of the plan

•         Host contributions: Approval of proposed Board resolution:

NO RESOLUTION

• 5.    The Hosts agree to apply the Discretionary Funds for the next two years for start-up expenses and towards the Reserve as per the fundraising plan.

[[ERCIM proposal: Hosts agree to make discretionary funds available for W3C purposes. Each host decides how to do that, whether for reserve, startup expenses, or operating expenses.]]

•         Contacts and leads

3:00-3:15 break

3:15-3:45 Governance and Board of Directors; specifically, examining the AB/W3M proposed starting point for legal entity governance

• Discussion of proposal
• Guidance from Steering Committee how to decide on Governance
  • Does the Steering Committee want Governance developed within the Steering Committee?
  • Or, does the SC want to give some guidance on the starting point and have the proposal brought back to the community for further development?
    

RESOLVED: 6. Steering Committee endorses the Starting Point proposal for the initial board and asks that initial board to work with the W3C community to develop it further.

3:45-4:15 Discussion of and input to W3M task forces.  Focus on staffing issues.

4:15-4:45 AOB (Any other business)

4:45-5:00 Next meeting

•         Approximate time frame

•         Physical or virtual meeting

•         Length