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EOWG Minuting Instructions

Contents

  1. Before the Meeting
  2. During the Meeting
  3. After the Meeting: Editing Draft Minutes

Before the Meeting

Scribes, please do this several minutes before the start of the meeting. I think you can do this up to 1 hour before the scheduled meeting time.

Enter the following commands in the #eo IRC channel:

Enter the agenda items with links (can use short topic name instead of long agenda description), e.g.:

During the Meeting

Enter the following commands in the #eo IRC channel.

For more info, see: IRC Trackbot commands and Zakim IRC bot.

At the end of the meeting

Do the following right after the meeting (because the agenda and regrets get wiped away after the meeting):

  1. Enter the following command in the #eo IRC channel:
    • trackbot, end meeting
    Make sure it works and you get: "<RRSAgent> I have made the request to generate http://www.w3.org/20XX/XX/XX-eo-minutes.html trackbot"
  2. Download the content from: http://www.w3.org/YYYY/MM/DD-eo-minutes.html
  3. Agenda: Copy the agenda items from http://www.w3.org/WAI/EO/Overview#agenda - make sure to get the list markup up and links
  4. Regrets: Make sure you have all the regrets from the attendance questionnaire (Note that this is formatted as a definition list <dl>.)

After the Meeting: Editing Draft Minutes