TPAC 2015

W3C Technical Plenary / Advisory Committee Meetings Week

Sapporo, Japan26-30 October 2015

Gold sponsors

logo of NTT Group logo of NTT Docomo

Silver sponsor

logo of Huawei

Crystal sponsor

logo of KDDI Corporation

Bronze sponsors

logo of Panasonic logo of Toshiba

Network sponsors

logo of NTT Communications logo of Cisco

Gift sponsor

logo of Sony Corporation

Summary of Deadlines

30 Apr — Deadline for Chairs to request a Group meeting

26 Sep — Discount hotel guestroom rate expires 5:00 pm pacific time.

9 Oct — Deadline to request a refund

7 Oct — Advance registration closes

Social

#TPAC2015

Use #TPAC2015 to refer to the event on social networking sites!
(Remember: do not microblog W3C Member confidential matters).

Provide feedback on your TPAC week by 22 November.

Registration is now closed. Please register on site in Sapporo.
Who has registered? See: Member-visible results, Late Member-visible results

TPAC 2015 will take place at the Sapporo Convention Center in Hokkaido. TPAC brings together W3C Technical Groups, the Advisory Board, the TAG and the Advisory Committee for an exciting week of coordinated work.

94th IETF Meeting: The week after TPAC 2015, the IETF Meeting will take place 1-6 November 2015 in Yokohama, Japan.

Need Help? Write to w3t-tpregister@w3.org.

Week at a glance


Monday Tuesday Wednesday Thursday Friday
07:30 - 08:30
Chairs Breakfast (Middle Hall B, 1F)



08:00
(Coffee)
Registration
Registration
Registration
Registration
Registration
08:30 - 18:00

10:00 - 11:00
(Coffee)

12:00 - 14:00
(Lunch)
Groups Groups
Technical Plenary Day (1F Conference Hall) + Breakout sessions Groups
Groups
15:00 - 18:00




15:00-16:00
(Coffee)
Groups + Group Ad-hoc Meetings
AC Meeting (1F Conference Hall) [*], Groups + Group Ad-hoc Meetings

AC Meeting (1F Conference Hall) [*], Groups + Group Ad-hoc Meetings


Groups + Group Ad-hoc Meetings
Evening W3C Developer Meetup
Advisory Committee Dinner [*]
(AC, Chairs, AB, TAG, Offices, Team)
Plenary Reception

Participation Policies and Recommendations

The following participation policies and recommendations are intended to promote participation while ensuring that meeting Chairs have the tools necessary to run their meetings effectively. Before you register to attend a meeting, please read the below participation guidelines.

Working / Interest / Business Group Meetings

To be eligible to register and attend, you must be one of the following:

Observers/Guests

Anyone eligible as described above may request to attend group meetings as an observer. Please use the registration form to make such requests. Observer/Guest seating will be limited. The group Chair will inform you if you may attend as an observer/guest. Group Chairs have wide latitude to grant or reject requests based on space considerations, confidentiality, and the ability to conduct the business of the group. Please contact the group Chair for information about the participation policy (see Member-only Chair contact information). Observer seating will be organized for meetings that permit observers as secondary seating without power around the perimeter of the room.

Note: We recommend that you secure permission to attend a meeting as an Observer/Guest before making any travel plans.

Ad-Hoc Meetings

In 2014 we introduced "unstructured time" in the middle of each day. Some groups had requested a common time to break into parallel task forces within their groups, for more cross-group interaction opportunities, and for hallway conversations. Ad-hoc time can be used or not used by working groups in their allocated meeting space.

This year, based on our experience, the unstructured time will be from 15:00-18:00 to avoid breaking up the middle of the day. This is the time slot for the AC Meeting [*] on Tuesday and Thursday, so we recommend that groups with participating AC Representatives plan their agendas in a way that enables those individuals to attend the AC Meeting.

Groups may also use this time slot for their traditional meeting agenda.

Please, refer to the Ad-hoc meetings wiki for scheduling.

Plenary Day (Wednesday) 08:30 - 18:00, 1F Conference Hall

Participants in a W3C Working or Interest Group, Advisory Committee Representatives, the TAG, the Advisory Board, Offices Staff and Team are invited to participate in the Technical Plenary Day.

Breakout sessions

Unconference/breakout is the preferred format of the Technical Plenary Day.

Refer to the Breakout sessions wiki to start brainstorming in advance of the meeting.

Advisory Committee Sessions (1F Conference Hall) and Dinner

To be eligible to register and attend the Tuesday and Thursday Advisory Committee Sessions and dinner, you must be one of the following:

Lunch Schedules (1F Main Hall B+C)

To ensure a comfortable lunch experience, we will work with group Chairs to stagger lunch schedules.

Member Demonstrations (1F Main Hall B)

Over 25 members will exhibit demonstrations using W3C technologies during breaks, lunch time and Technical Plenary Day.

Remote Participation

Working, Interest, and Business Group Chairs may request telephone access for remote participants.

If you plan to attend the Advisory Committee Meeting remotely, please let us know on acregister@w3.org as the number of requests may play a role in the level of service we provide.

We plan to use MIT's Webex system for remote participation.

Registration and Registration FeesLate Registration - Late registrations accepted through Friday 16 October.

Before you register, please read Participation Policies and Recommendations

Registration Fees

A daily fee helps W3C offset some of the meeting costs. The daily fee applies to anyone who is attending meetings, whether as a participant or as an observer/guest, Monday through Friday. However, if you are an AC Rep and you plan to attend only the dinner on Tuesday (not the afternoon session), you do not need to pay the fee for Tuesday.

The per person, per day fees are as follows:

* Important Notice: We strongly advise against people making flight arrangements before confirming their meeting registration and payment by 7 October. Each year, we make an effort to accommodate on-site registrants, however, we cannot guarantee that space will be available.

Please pay when you register -- Registration is not complete until you have paid.
***Registrations that remain unpaid after advance registration closes 7 October will be charged 170 USD per day.***

Payment System

Payments will be processed through a payment system (requires a W3C member account).

If you do not have a W3C member account or are an Invited Guest, use this payment system link.

You will receive a receipt when payment is successful. If you experience problems with the registration page, please contact w3t-tpregister@w3.org.

Cancellation and Refund Policy

Cancellations and requests for refunds must be received by 17:00 Eastern Time on 9 October 2015. Refund requests will not be honored after that time. Refunds will be subject to a 20 USD service charge.

To cancel your registration and request a refund, contact w3t-tpregister@w3.org.

Group Meeting Details

Detailed schedule and rooms assignment.

Group Meetings will be held all day Monday and Tuesday, 26-27 October, and all day Thursday and Friday, 29-30 October. The Technical Plenary day will be held Wednesday 28 October from 8:30 - 18:00.

Meeting Room Availability: Meeting rooms will be available from 8:00 - 18:00 Monday through Friday.

Venue — Sapporo Convention Center

TPAC2015 will be held at the Sapporo Convention Center, a multi-conference facility, 10 minutes from the city center by subway (3 stops).

Sapporo Convention Center
1-1-1 Higashi-Sapporo 6-jo
Shiroishi-ku, Sapporo, JAPAN 003-0006
Main Telephone: +81-11-817-1010 Fax: +81-11-820-4300
Office hours: 9:00-18:00

Hotels

The deadline to book hotel rooms through Rakuten Travel at the W3C discounted hotel rates has passed. However, you can make reservations directly through the hotel websites at their current rates provided rooms are available:

Premier Hotel Tsubaki Sapporo (no English page available now)(Main Hotel of TPAC2015)
1-1, Toyohira 4-jo 1-chome,
Toyohira-ku, Sapporo, Hokkaido, JAPAN 062-0904
Main Telephone: +81-11-821-1111

*The name of Renaissance Sapporo Hotel has been changed to Premier Hotel Tsubaki Sapporo from 1st October, 2015.

*Please be advised that Premier Hotel Tsubaki Sapporo is planning to undertake repairs and painting of the hotel exterior. During maintenance practices, the view from guest room window may be affected by scaffolding and net. Workers may work outside of guestroom window during 9:00am -5:00pm, Monday thru Saturday. Paint odors may be noticeable.

*Reservations cancelled less than two days before the date of arrival will incur the following charges:

One day in advance: 20% of room rate
Same day: 80% of room rate
No show: 100% of room rate

Century Royal Hotel

West 5, North 5
Chuo-ku, Sapporo, Hokkaido, Japan 060-0005
Main Telephone: +81-11-221-2121

*Reservations cancelled less than two days before the date of arrival will incur the following charges:

One day in advance: 20% of room rate
Same day: 80% of room rate
No show: 100% of room rate

Keio Plaza Hotel Sapporo
2-1, North 5 West 7
Chuo-ku, Sapporo, JAPAN 060-0005
Main Telephone: +81-11-271-0111

*Reservations cancelled less than two days before the date of arrival will incur the following charges:

One day in advance: 20% of room rate
Same day: 80% of room rate
No show: 100% of room rate

Hotel Monterey Edelhof Sapporo
Kita 2, Nishi 1chome
Chuo-ku, Sapporo, JAPAN 060-0002
Main Telephone: +81-11-242-7111

*Non-smoking rooms only.
*Reservations cancelled less than two days before the date of arrival will incur the following charges:

One day in advance: 20% of room rate
Same day: 80% of room rate
No show: 100% of room rate

To Guests staying October 26th:
Notice of power supply interruption for statuary inspection
(Message from the Hotel Monterey Sapporo Accommodation Management)

Please note that the Hotel Monterey Edelhof Sapporo is going to have a temporary power outage accompanying a statuary inspection of the hotel's electricity systems. The hotel apologizes for any inconvenience and asks for your cooperation.

Date: Monday, October 26, 2015
Time: 25:00 – 28:00 (water supply will be interrupted from 24:30 – 29:00)
Services will unavailable during this time;

※After the inspection tap water may be somewhat reddish

※Emergency flashlights will available in all rooms during the inspection

NOTE: W3C guestroom discount expired on Wednesday, 30 September 2015
After 30 September, reservations will be accepted on a space-available basis only, at current market rates.

Transportation

Access from overseas

The Sapporo Sightseeing Guide provides a good overview on access to Sapporo from overseas and access from Chitose Airport (CTS) to central Sapporo.

We expect most overseas participants will use Narita Airport (NRT) as their airport of entry into Japan. Please note that an ever increasing number of airlines are flying from Narita to Chitose, offering almost one connecting flight/hour between Narita and Chitose.

If the NRT/CTS connecting flight does not meet your arrival schedule, for attendees arriving at Narita (NRT) Airport, another option is taking the bus to Haneda Airport (HND) — offers more domestic flights and connecting to Chitose from there. Narita-Haneda Bus Timetable (75 min./3,000JPY).

There are more than 60 daily return flights connecting HND/CTS.

The Chitose Airport site provides a very good search tool showing all flights to and from the airport.

Sapporo can also be accessed directly from Kansai International Airport (KIX) in Osaka (8 daily connecting flights to Sapporo) and Chubu International Airport (NGO) in Nagoya (11 daily connecting flights to Sapporo). This option maybe preferable for attendees traveling from Europe.

There are direct flights to Sapporo from Shanghai, Seoul, Taipei and Hong Kong.

Ground Transportation

Access from Chitose Airport to Sapporo Station (Central Sapporo).

Rail is the fastest means of transportation to central Sapporo. The Rapid Airport to Sapporo runs approximately every 15 minutes from 8:00 to after 22:00, and takes passengers from the airport to Sapporo Station the quickest in just 36 minutes / 1,070 JPY. The Station is directly connected to the B1F of the airport terminal building.

A Foreigner Guidance Desk within New Chitose Airport Station provides guidance and support in English, Korean and Chinese.

For possible ride sharing see and add your information to the W3C taxi wiki.

Getting Around

TPAC2015 Bus Schedule

Limited shuttle buses will pick up and drop off in front of the Century Royal Hotel, Premier Hotel Tsubaki Sapporo (Renaissance Sapporo Hotel) and the Sapporo Convention Center venue. This map provides an idea of the location of the hotels, stations and venue in Sapporo.

Buses will be marked with [W3C TPAC2015] signage and will depart strictly according to the schedule below.


10/26 Monday

morning - hotels to Sapporo Convention Center (SORA)

  1. Bus 1: 7:15 Century Royal Hotel - 7:30 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:00 SORA
  2. Bus 2: 7:30 Century Royal Hotel - 7:45 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:15 SORA

evening (SORA to hotels)

  1. Bus 1: 18:15 SORA - 18:35 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 18:55 Century Royal Hotel
  2. Bus 2: 18:30 SORA - 18:50 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 19:10 Century Royal Hotel


10/27 Tuesday  

morning -  hotels to Sapporo Convention Center (SORA)



  1. Bus 1: 06:35 Century Royal Hotel - 06:50 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 07:10 SORA (for Chair's breakfast)
  2. Bus 2: 7:15 Century Royal Hotel - 7:30 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:00 SORA
  3. Bus 3: 7:30 Century Royal Hotel - 7:45 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:15 SORA


evening (SORA to hotels)

  1. Bus 1: 18:15 SORA - 18:35 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 18:55 Century Royal Hotel
  2. Bus 2: 18:30 SORA - 18:50 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 19:10 Century Royal Hotel


Tuesday AC Dinner Buses  (AC dinner attendees only)

evening (SORA to Sapporo Beer Garden)

  1. Bus 1: 18:30 SORA - 18:45 Sapporo Beer Garden
  2. Bus 2: 18:30 SORA - 18:45 Sapporo Beer Garden
  3. Bus 3: 18:30 SORA - 18:45 Sapporo Beer Garden
  4. Bus 4: 18:45 SORA - 19:00 Sapporo Beer Garden

evening (Sapporo Beer Garden to hotels)

  1. Bus 1: 21:00 Sapporo Beer Garden - 21:20 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 21:40 Century Royal Hotel
  2. Bus 2: 21:00 Sapporo Beer Garden - 21:20 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 21:40 Century Royal Hotel
  3. Bus 3: 21:00 Sapporo Beer Garden - 21:20 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 21:40 Century Royal Hotel
  4. Bus 4: 21:15 Sapporo Beer Garden - 21:35 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 21:55 Century Royal Hotel


10/28 Wednesday

morning -  hotels to Sapporo Convention Center (SORA)

  1. Bus 1: 7:15 Century Royal Hotel - 7:30 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:00 SORA
  2. Bus 2: 7:30 Century Royal Hotel - 7:45 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:15 SORA

evening (SORA to hotels)

  1. Bus 1: 20:30 SORA - 20:50 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 21:10 Century Royal Hotel
  2. Bus 2: 21:00 SORA - 21:20 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 21:40 Century Royal Hotel
  3. Bus 3: 21:00 SORA - 21:20 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 21:40 Century Royal Hotel
  4. Bus 4: 21:00 SORA - 21:20 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 21:40 Century Royal Hotel


10/29 Thursday

morning -  hotels to Sapporo Convention Center (SORA)

  1. Bus 1: 7:15 Century Royal Hotel - 7:30 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:00 SORA
  2. Bus 2: 7:30 Century Royal Hotel - 7:45 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:15 SORA

evening (SORA to hotels)

  1. Bus 1: 18:15 SORA - 18:35 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 18:55 Century Royal Hotel
  2. Bus 2: 18:30 SORA - 18:50 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 19:10 Century Royal Hotel
  3. Bus 3: 18:30 SORA - 18:50 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 19:10 Century Royal Hotel


10/30 Friday

morning -  hotels to Sapporo Convention Center (SORA)

  1. Bus 1: 7:15 Century Royal Hotel - 7:30 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:00 SORA
  2. Bus 2: 7:30 Century Royal Hotel - 7:45 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 8:15 SORA

evening (SORA to hotels)

  1. Bus 1: 18:15 SORA - 18:35 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 18:55 Century Royal Hotel
  2. Bus 2: 18:30 SORA - 18:50 Premier Hotel Tsubaki Sapporo (Renaissance Sapporo) - 19:10 Century Royal Hotel



TAXIS

If there is no room on the shuttle bus or you want to leave at a different time, we can arrange for cards for non-Japanese speakers to present to a taxi driver to say in Japanese: "Please take me to the Sapporo Convention Center" or back to the hotels.


Useful Information

Wifi at meetings: Wireless Internet access will be available in meeting rooms during the week.

Wifi elsewhere:

3G data: Prepaid data-only SIM cards that work throughout Japan are available for tourists from international airports, some large electronics stores (e.g. BIC Camera, Yodobashi Camera) and online (e.g. eConnect, NTT). The IIJmio Travel SIM from BIC Camera supports IPv6. A guide price is around 4,000 yen for a 2GB SIM valid for three months.

Here is an in-depth guide to wifi and 3G in Japan: Staying Connected When Visiting Japan: Wi-Fi Access, Prepaid SIM Cards, and Rental Devices

Power: 100V, 50Hz. Japan power outlets are compatible with North American 2-blade, ungrounded plugs. There will be no power at observer seats.

Currency: Japanese Yen. (You may use OANDA Currency Converter.) There are four kinds of bills (10,000 yen, 5,000 yen, 2,000 yen, 1,000 yen) and six kinds of coins (500 yen, 100 yen, 50 yen, 10 yen, 5 yen, 1 yen) used. All of the bills and coins are different sizes. Bills descend in size from 10,000 yen to 1,000 yen. For more information, visit the National Printing Bureau website.

Sapporo: Wikipedia and Wikitravel provide useful introductions to the city of Sapporo.

ATMs: At over 20,000 Seven-Eleven convenience stores nation wide, including the Fukuoka Airport Seven-Eleven, ATM machines accept foreign bank cards on a 24 hour basis. The procedure is straightforward. Guidance is available in English, Korean and Chinese. Details and an ATM locator are provided on the Seven-Eleven website.

Japanese Post Office ATMs also offer a cashing service for foreign bank cards. Please note many small restaurants and shops, ticket and vending machines do not accept credit cards.

Weather: Average temperatures in late October range from a high of 12 degrees Celsius to a low of 4 degrees. Latest weather forecasts for Sapporo.

Taxi wiki: https://www.w3.org/wiki/MeetingTaxis

Visa: Note: Visa request received after 1 october may not be processed on time.
All inquiries regarding to visas should be sent to e-side (or fax +81-3-6435-8790) with filing necessary information to the form. (Folks may also work with their local Agency to obtain a Visa. -- Please be sure to plan at least one month in advance of your travel dates.)

The support conditions below MUST be met BEFORE visa assistance can be provided.