W3C

TPAC 2009: W3C Technical Plenary / Advisory Committee Meetings Week

On This Page →

Santa Clara Marriott, Santa Clara, California, (Silicon Valley) USA
2 November - 6 November 2009

TPAC 2009: the Combined Technical Plenary / Advisory Committee Meetings Week brings together W3C Working and Interest Groups, the Advisory Board, the TAG and the Advisory Committee for an exciting week of coordinated work. The highlight of the week is the Plenary Day, Wednesday, 4 November, for all to attend.

Use #tpac09 to refer to the event on social networking sites!
(remember: do not
microblog W3C Member confidential matters).

Participation

Participation in the Technical Plenary is open to participants in good standing in a W3C Working or Interest Group, Advisory Committee Representatives, the TAG, the Advisory Board, Offices staff or Team.

Participation in the All Group Meetings is subject to each group's observer and confidentiality policies. Please contact the WG or IG Chair for information about participation policy (see Member-only Chair contact information).

Participation in the Advisory Committee Meeting is open to one Advisory Committee representative from each Member Organization. The TAG, the Advisory Board, Chairs, Offices staff and Team members are also encouraged to attend. From section 2.1.3.2 of the Process Document:

Each Member organization SHOULD send one representative to each Advisory Committee meeting. In exceptional circumstances (e.g., during a period of transition between representatives from an organization), the meeting Chair MAY allow a Member organization to send two representatives to a meeting.

Further, we announced in February 2007 that if an Advisory Committee Representative cannot attend the meeting an alternative may be sent instead. Learn more About W3C Meetings.

Registration and Registration Fees

Registration is now CLOSED. Chairs, please see the Member-visible Registration List by Groups

Registration Fees:
The early-bird registration fee of $50 has now ended. The on-site walk-in registration fee is: $150/day. The fee applies to anyone who is attending meetings, whether as a participant or as an observer, Monday through Friday.

Walk-in Registration Policy: After Registration closes on 23 October registration will be permitted on a walk-in only basis. Walk-ins will only be accommodated on a space available basis and will be charged $150 USD per person, per day. There will be a wait for walk-in registration as we must confirm availability and PayPal payment must be confirmed on site before entrance to the meeting can be granted.

We must reserve the right to refuse walk-ins if we believe it will have a negative impact on meeting space or meals.

Please be mindful of the important dates below:

9 October 2009:
Chairs/Team Contacts: WBS AV Questionnaire is due.

23 October 2009:
Registration closes
Refund
requests due by 17:00 eastern time.

Please make every effort to register for the meeting by the 23 October 2009 deadline. Space and food & beverage arrangements will be confirmed prior to the meeting. We strongly advise folks against making flight arrangements if they have not pre-registered.

Registration Payment: PayPal
A PayPal page (available through the WBS Registration) has been organized to collect registration fees. Please note that you do not need a PayPal account to use the PayPal payment system. PayPal will accept major credit cards.


Cancelation/Refund Policy:

1. Cancelations and requests for refunds must be received by 17:00 eastern time, Friday, 23 October 2009. Refund requests will not be honored beyond this point.
2. Refunds are subject to a 15 USD service charge.
3. Contact w3t-tpregister to cancel your registration and request a refund.

Schedule

Group Meetings will be held all day Monday and Tuesday, 2-3 November, and all day Thursday and Friday, 5-6 November. The Technical Plenary Day will be held Wednesday 4 November, and the AC Executive Session will start on the evening of Tuesday 3 November and will continue on the morning of Thursday 5 November (see below table).

Monday Tuesday Wednesday Thursday Friday
Morning Groups Groups 8:45: TP Day for AC, Chairs, group participants, AB, TAG, Offices staff, Team (TP Agenda) (TP minutes)

8:45: AC Executive Session (Agenda) for AC, Chairs, AB, TAG, Offices staff, Team*

Groups*

Groups
Afternoon Groups Groups Groups, Developer's Meeting Groups
Evening 17:30: AC Executive Session and Dinner (Agenda) for AC, Chairs, AB, TAG, Offices staff, Team* 19:00: TP Reception for AC, Chairs, group participants, AB, TAG, Offices staff, Team

*Note: In order to avoid groups having to meet on Saturday, the Advisory Committee meeting will take place in parallel with groups on Thursday morning. AC meeting participants who are also in groups meeting on Thursday AM should, if possible, coordinate with their Groups to be absent, and arrange their group meeting schedule to minimize the difficulties due to their absence.

Detailed Schedule and Group Information by day is available on the Schedule page.

Group Chair Replies - See Table Below

Background

In 2005, the staff initiated discussions with AC representatives and Chairs on options for rearranging our annual calendar of big meetings in order to increase the value of these meetings. The resulting plan was to hold a joint TP/AC Week around November of each year.

Benefits we hope to encourage by co-locating the meetings include: more AC reps attending the AC meeting, more AC reps attending or observing group meetings and participating in the Technical Plenary Day, all participants benefiting from an expanded level of interaction and that members with representatives who are Chairs or are in Groups, the AB or the TAG would be able save time and travel costs by reducing the number of meetings each year.

Venue - Santa Clara Marriott

TPAC 2009, W3C's Combined Technical Plenary and Advisory Committee Meeting, will be held for the first time ever on the US west coast at the Santa Clara Marriott Hotel. The Santa Clara Marriott, located in California's famous Silicon Valley, is conveniently located just 4 miles from the San Jose International Airport and 30 miles south of the San Francisco International Airport.

Local organizers:
W3C MIT
Meeting location:
Santa Clara Marriott
2700 Mission College Boulevard
Santa Clara, CA 95054, USA
Tel: +1 408 988 1500 (main line)
Fax: +1 408 352 4353 (front desk)

Hotel - Santa Clara Marriott

Santa Clara Marriott (Fact Sheet)
2700 Mission College Boulevard
Santa Clara, CA 95054

Reservation Details:

Group Name: W3C Advisory Committee and Technical Plenary
Group Rate: 174 USD plus local and state taxes (currently 9.6% plus 1.00 USD TID tax)
Special Offer: In room Wired-for-Business*: Included in rate (12.95 USD value)

Reservation Contacts:
Santa Clara Reservations: +1 800 578 9986
Marriott Reservations: +1 800 228 9290 (24 hrs.)
Online Reservations: Active as of 26 May 2009

Cancelation Policy:
Guest room cancelations must by made by 18:00 day of arrival in order to avoid a charge of one night's room and tax on your credit card.

A block of guest rooms have been reserved at the Santa Clara Marriott hotel for TPAC meeting attendees beginning Saturday, 31 October through Saturday, 7 November 2009. W3C's discount group rate for TPAC2009 is 174 USD plus local and state taxes (currently 9.6% plus 1.00 USD TID tax);single, double, triple, or quad occupancy. Reservations will be accepted on a first-come, first-served basis. *The in room Wired-for-Business special offer includes high-speed internet access, unlimited local phone calls, and unlimited long distance calls within the continental United States.

Booking Tip: We advise folks to book early (before the Summer Holiday if possible) in order to receive the discount guest room rate for their entire hotel stay. Reservations can easily be changed. If a particular night sells out in W3C's block, meeting attendees will be offered the standard guest room rate for that night and the W3C rate for the remaining nights that have not sold out. If folks book early enough, and it looks like our block is going to fill up, we will have the opportunity to increase W3C's block. If the majority of folks wait until the last minute (just before the 12 October deadline), W3C will not be able to increase it's block.

The discount rate will expire 12 October 2009, 17:00 pacific coast time. Reservations made after the 12 October cutoff will be accepted on a space-available basis at the standard guest room rate. (The standard guest room rate at the Santa Clara Marriott for November 2009 is currently 239 USD plus applicable taxes; this rate is subject to change based on the hotel's availability.).

Please do your best to stay at the Meeting Hotel. We have done our best to offer a very competitive guest room rate. In order to meet our guest room quota, avoid steep charges for meeting rooms, and still keep our hold on all the meeting space we require for a successful meeting, we kindly ask that you book your room at the Santa Clara Marriott.

Transportation

Mineta San Jose International Airport is the closest International airport to the meeting site. The Santa Clara Marriott is located just 4 miles from the San Jose International Airport and 30 miles south of the San Francisco International Airport. The travel time between the airport and the hotel (meeting site) will vary between 15-30 minutes depending on traffic conditions. Taxi are plentiful and fares vary.

The Hotel Fact Sheet provides driving directions from the San Jose, San Francisco, and Oakland airports.

Ground Transportation:

San Jose International Airport - Rental Car Information
San Francisco International Airport - Rental Car Information

See the taxi wiki (and add your own info, if you'd like) for options for sharing rides.

Useful Information

Internet Access: Wireless Internet access only will be available during the week.

IRC: There will be an IRC channel used for both taking meeting minutes and for submission of questions from AC Members who are unable to attend the meeting in person. Details will be supplied in an email message to the AC.

Power: 110 V, 60Hz, US standard outlets. Power outlets will be provided at all seats in the meeting room.

Currency: US Dollar. (You may use OANDA Currency Converter.)

Weather: You may refer to wunderground.com for Santa Clara, CA weather..

Getting Around

Please use #tpac09 as a tag for the meeting on social networking sites. We remind people not to microblog W3C Member confidential matters.

The days assignments below were based on replies from Group Chairs. We did our best to accommodate group preferences regarding preferred days and overlapping meetings but not all requests were possible.

See the detailed schedule page

Monday/Tuesday Group Meetings: 2-3 November 2009
Group Est. Att. No Overlap Meet w/ Member Confidential Observers Comments
CSS 15 HTML, AB I18N, SVG NO Yes w/ Agreement from Chair
Device API and Policy WG 15-20 XML Security NO Yes w/ Agreement from Chair
Education & Outreach 10 NO Yes w/ Agreement from Chair
Efficient XML Interchange 10-15 AC Mtg. XML Sec. YES Members Only
Forms 8 XHTML HTML NO Yes, w/ Agreement from Chair
GEO Location 8 AB AB NO Yes w/ Agreement from Chair
I18N 6 AB HTML, CSS, SemWeb, SVG, QT, Schema NO Yes w/ Agreement from Chair
Math
Multimodal Interaction (MMI) 10-12 VB AB YES Members Only
Patents & Standards IG
11 AB None YES Members Only need space for several observers
Don't know if group is mtg. per Rigo.

Canceled 11 Sept. 2009.
Protocols and Formats 10-15 HTML HTML, CSS, TAG, SVG YES Yes w/ Agreement from Chair need space to meet w/ TAG
Semantic Web Healthcare Life Sciences IG (SWHCLS) 16 None SPARQL NO Yes need space for several observers
SPARQL 10 AB RIF, OWL NO Yes w/ Agreement from Chair
Social Web XG 25
TAG (Mon. only) 7-8 AB AB YES NO
Voice Browser - SCXML (Tues. only) 8 YES Yes w/ Agreement from Chair Added September 2009
Web Apps (APIs) 15 HTML AB, XML Sec. NO Yes, w/ Agreement from Chair.
Web Apps (widgets) 15 HTML AB, XML Sec. NO Yes, w/ Agreement from Chair.
XML Processing Model 6 XML Core None NO Yes w/ Agreement from Chair
XSL-FO 4-8 YES Yes w/ Agreement from Chair Group change.
(XSL-FO meeting instead of XSLT)
Thursday/Friday Group Meetings: 5-6 November 2009
Group Est. Att. No Overlap Meet w/ Member Confidential Observers Comments
AB 13 HTML5, WebApps YES NO
HTML5 15 AB TAG NO Yes w/ Agreement from Chair need space for several observers
Media Annotations 10-15 Media Fragments Not sure NO Yes w/ Agreement from Chair
Mobile Web Best Practices 12 Web Api None NO Yes w/ Agreement from Chair Canceled 15 Sept. 2009.
TAG (Fri. only) 7-8 AB AB YES NO
User Agent 6-8 NO Yes w/ Agreement from Chair (added August 2009)
Voice Browser 12 MMI SVG, Video YES Yes w/ Agreement from Chair
WCAG 4-5 Protocols & Formats UA, AuTools, Eval. & Repair, HTML NO Yes w/ Agreement from Chair Canceled.
Web Services RA 12 Web Services Policy TAG NO Yes w/ Agreement from Chair
XHTML2 4-5 Forms Not sure NO Yes w/ Agreement from Chair Canceled.
XML Core 5 XML Proc. Model None YES NO
XML Security 20 XML Core, Web Apps Effic. XML Interchange NO Yes w/ Agreement from Chair
XML Query 10-20 XML Schema XSL, XML Schema (1 day only) YES Members Only
XSLT 3 AB AB YES NO Group change.
(XSL-FO subgroup meeting instead)