{"id":2436,"date":"2014-07-30T22:17:29","date_gmt":"2014-07-30T22:17:29","guid":{"rendered":"http:\/\/cgbeta.w3.org\/community\/?page_id=2436"},"modified":"2022-03-01T15:29:47","modified_gmt":"2022-03-01T15:29:47","slug":"good-practice-for-running-a-group","status":"publish","type":"page","link":"https:\/\/www.w3.org\/community\/about\/good-practice-for-running-a-group\/","title":{"rendered":"Good practice for running a group"},"content":{"rendered":"<p>Although each group is different, there are generally accepted practices to help ensure the success of your group. Please send suggestions to team-community-process@w3.org.<\/p>\n<p>Please see also:<\/p>\n<ul>\n<li><a href=\"\/community\/about\/faq\/#how-do-we-get-started-in-a-new-group\" target=\"_blank\" rel=\"nofollow\">How do we get started in a new Community or Business Group?<\/a><\/li>\n<\/ul>\n<h2>Meetings<\/h2>\n<p>Community and Business Groups may (but are not required to) hold both face-to-face meetings and teleconferences. If a group holds meetings, the following are required per the <a href=\"\/community\/about\/agreements\/\">Community and Business Group process<\/a>:<\/p>\n<ul>\n<li>the meeting is announced to the group in a timely fashion so that people can schedule attendance;<\/li>\n<li>an agenda is posted;<\/li>\n<li>meeting minutes are published, including topics discussions and decisions.<\/li>\n<\/ul>\n<h3>Teleconference services<\/h3>\n<p>For teleconferences, Business Groups have access to W3C teleconference services. Community Groups may use external teleconference services.<\/p>\n<p>Business Group Chairs that do not have W3C Member access may request information on team-community-process@w3.org. Business Group Chairs with W3C Member access have information on <a href=\"\/Guide\/1998\/08\/TeleconferenceHowTo.htm\" target=\"_blank\" rel=\"nofollow\">setting up a teleconference<\/a>.<\/p>\n<p>Note: Incubator Groups that transition to Community Groups may also use W3C teleconference services. Contact team-community-process@w3.org for more information.<\/p>\n<h3>Tools to facilitate meetings<\/h3>\n<p>W3C provides a set of Internet Relay Chat (IRC) tools to help manage meetings.<\/p>\n<ul>\n<li><a href=\"http:\/\/dev.w3.org\/2002\/scribe\/scribedoc.htm#Quick_Start_Guide\" target=\"_blank\">Quick start guide<\/a> for setting up tools for managing an agenda, generating minutes, and updating issues lists.<\/li>\n<li><a href=\"http:\/\/www.w3.org\/2008\/04\/scribe.html\">Scribe 101<\/a>: Taking meeting minutes using W3C IRC tools.<\/li>\n<\/ul>\n<p>W3C has tools to make it easy to manage the speaker queue, record actions, keep an agenda, etc. using IRC tools (called &#8220;bots&#8221;):<\/p>\n<ul>\n<li><a href=\"http:\/\/www.w3.org\/2001\/12\/zakim-irc-bot.html\">Zakim<\/a> for management of agenda, queue and teleconference bridge (the latter for Business Groups only)<\/li>\n<li><a href=\"http:\/\/www.w3.org\/2002\/03\/RRSAgent\">RRSAgent<\/a> for minutes management<\/li>\n<\/ul>\n<h2>Issue tracking<\/h2>\n<ul>\n<li><a href=\"http:\/\/www.w3.org\/2005\/06\/tracker\/\">Tracker<\/a> issue tracking tool (which integrates with both IRC and email). See also <a href=\"http:\/\/www.w3.org\/community\/council\/wiki\/How_to_use_Tracker\">How to use Tracker<\/a>.<\/li>\n<li><a href=\"http:\/\/www.w3.org\/2005\/06\/tracker\/irc\">Trackbot<\/a> for issue management (using Tracker) during an IRC-based meeting<\/li>\n<\/ul>\n<h2>Decisions<\/h2>\n<ul>\n<li>A Community Group may adopt operational agreements (recorded, for example, in the form of a charter) that establish the group\u2019s scope of work, decision-making processes, communications preferences, and other operations.<\/li>\n<li>Community and Business Groups are not obligated to achieve decisions by consensus, but it is strongly recommended. See our <a href=\"\/community\/council\/wiki\/Templates\/CG_Charter#Decision_Process\" target=\"_blank\" rel=\"nofollow\">recommended decision process<\/a>, part of our recommended charter template.<\/li>\n<li>You can use a WordPress poll to help in the decision-making process.<\/li>\n<\/ul>\n<h2>Publications<\/h2>\n<p>Chairs publish reports on behalf of the group. Reports must satisfy a small set of <a href=\"\/community\/reports\/reqs\/\">report requirements<\/a>.<\/p>\n<p>Read more about <a href=\"\/community\/about\/faq\/#how-do-we-publish-a-report\" target=\"_blank\" rel=\"nofollow\">how to publish a report<\/a>.<\/p>\n<h2>Community management<\/h2>\n<h3>W3C Staff Participation<\/h3>\n<p>W3C management does not typically allocate staff to full-time support of individual Community Groups. However, W3C management may do so on occasion according to the <a href=\"https:\/\/www.w3.org\/2016\/04\/cg-support\/\">policy for W3C Team support for Community Groups<\/a>.<\/p>\n<p>See also the FAQ question: <a href=\"https:\/\/www.w3.org\/community\/about\/faq\/#liaison-how-chosen\">How are Business Group staff liaisons chosen?<\/a><\/p>\n<h3>Managing disruptive participation<\/h3>\n<p>In general, W3C participants interact in a constructive fashion. In rare cases of disruptive participation, the Community and Business Group process includes some tools to help keep a group on track. While the Chair does not have the right to ban participants, the <a href=\"\/community\/about\/agreements\/#participation\" target=\"_blank\" rel=\"nofollow\">Community Development Lead is so empowered<\/a>. Discussion among the parties involved should take place before any person is banned. For more information see <a href=\"\/community\/about\/agreements\/#general-policies\" target=\"_blank\" rel=\"nofollow\">general communications policies<\/a>.<\/p>\n<p>See also the <a href=\"http:\/\/www.w3.org\/Consortium\/cepc\/\">Code of Ethics and Professional Conduct<\/a>, which applies to all W3C participants.<\/p>\n<h2>Communications and Branding<\/h2>\n<p>Please refer to the Community and Business Group Process on:<\/p>\n<ul>\n<li><a href=\"\/community\/about\/agreements\/#general-policies\" target=\"_blank\" rel=\"nofollow\">General Communications Policies<\/a><\/li>\n<li><a href=\"\/community\/about\/agreements\/#comm-communications\" target=\"_blank\" rel=\"nofollow\">Communications and Branding<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Although each group is different, there are generally accepted practices to help ensure the success of your group. Please send suggestions to team-community-process@w3.org. Please see also: How do we get started in a new Community or Business Group? Meetings Community &hellip; <a href=\"https:\/\/www.w3.org\/community\/about\/good-practice-for-running-a-group\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":4,"featured_media":0,"parent":26,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"threecolumn-page.php","meta":{"_s2mail":"yes","footnotes":""},"class_list":["post-2436","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/pages\/2436","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/comments?post=2436"}],"version-history":[{"count":4,"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/pages\/2436\/revisions"}],"predecessor-version":[{"id":8345,"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/pages\/2436\/revisions\/8345"}],"up":[{"embeddable":true,"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/pages\/26"}],"wp:attachment":[{"href":"https:\/\/www.w3.org\/community\/wp-json\/wp\/v2\/media?parent=2436"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}