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Topic 3 Timeline
From Research and Development Working Group Wiki
* This is an internal planning page.
For the published dates, see
the Text Customization Symposium main page and
Easy-to-Read on the Web Symposium main page.
related pages: Text Customization for Readability Symposium page, Easy to Read planning page
Contents
FINAL Timeline for Topics 3 & 4 on 19 Nov & 3 Dec
| Planning Timeline | TC4R Dates | E2R Dates | Notes |
| draft symposium page (and pre-call if doing) & approve with RDWG | done: April | early August | |
| announce pre-notification of call for papers | done 12 June | n/a | (For E2R, by the time the symposium page is drafted and approved, it will be time for the main CfP, so no pre-call) |
| finalize symposium page and CfP & approve with RDWG | Wed 15 August | Wed 29 August | |
| - 13+ weeks - announce call for papers; scientific committee (SC) confirmed | 16 or 20 August | asap | and do one or two reminders in Sept. |
| - x weeks - deadline for paper submissions; SC start review | Mon 24 Sept | Fri 12 Oct | Chairs do a preliminary skim of all submissions right away to determine which ones are candidates for TC4R, then review and discuss those first — can have later dates for review and discussion of the E2R papers. tc4r: |
| - x weeks - deadline for reviewers comments; start discussion among SC | Thur 4 Oct | Fri 19 Oct | tc4r: |
| - x weeks - send rejects, provisional accepts, and invitations to edit & resubmit | Thur 11 Oct | ||
| - x weeks - send paper authors feedback, start of rebuttal period | n/a | Fri 26 Oct | |
| - x weeks - end of rebuttal period, discuss final paper selection | n/a | Tue 30 Oct | |
| - x weeks - send paper notice of accepted papers, with revision requests | (done earlier) | Fri 2 Nov | |
| - x weeks - final papers due | Tue 23 Oct | ||
| - 3 weeks - deadline for final papers; announce program | announce program ? | Mon 12 Nov | ? do we want to announce the program before the registration is open? |
| - 2 weeks - publication of accepted papers; registration opens | Mon 5 Nov | Tue 20 Nov | (for E2R, 19 Nov would be 2 weeks, but that is the TC4R symposium date, so do E2R the day after to limit confusion and Shadi workload!) |
| Day X - teleconference symposium | Mon 19 Nov | Mon 3 Dec | |
For Consideration
- [not good] Monday 5 Nov is Unity day in Russia. is right after TPAC.
- [not an option] Monday 12 Nov is a "bank holiday" in US (Veterans Day observed)
- [probably OK] Monday 19 Nov is close to a big take-off "bank holiday" in the US (Thanksgiving on 22 Nov), but probably OK. is Discovery Day in Puerto Rico.
- [not good] Monday 26 Nov is close to a big take-off "bank holiday" in the US (Thanksgiving on 22 Nov) - most people will be back but likely would miss an early telecon. Shadi might be on the road.
- [not an issue] 28-30 Nov is OzeWAI
- [good - unless Shadi is on the road] Monday 3 December is International Day of Persons with Disabilities and probably good to tie into
Monday 3 December - found no other significant holidays. Shadi might be on the road. - [probably good] Monday 10 December is Human Rights Day 2012 and probably good to tie into
Monday 10 December - is Constitution Day in Thailand - [maybe not good] Monday 17 December - found no significant holidays, but close to end-of-year holidays
OLD version with later submission deadline - Draft Timeline for Topics 3 & 4 on 19 Nov & 3 Dec
See also e-mail discussion
| Planning Timeline | TC4R Dates | E2R Dates | Notes |
| draft symposium page (and pre-call if doing) & approve with RDWG | done: April | early August | |
| announce pre-notification of call for papers | done 12 June | n/a | (For E2R, by the time the symposium page is drafted and approved, it will be time for the main CfP, so no pre-call) |
| finalize symposium page and CfP & approve with RDWG | 8 August | 15 August | |
| -13+ weeks - announce call for papers; scientific committee (SC) confirmed | 20 August | 20 August | and do one or two reminders in early Sept. |
| - 9 weeks - deadline for paper submissions; SC start review | 17 Sept | 17 Sept | 3 weeks instead of 2 for reviewing all submissions and extra discussion on which papers to put in which of the 2 symposia - so dates above moved a week earlier. {Some would like to move this to 23 Sept; however, that depends on availability of Chairs for triage review 24-26 Sept. If so, that would also shorten the time for reviewers, discussion, rebuttal, and revision — moving the following few dates later.} |
| - 7.5 weeks - deadline for reviewers comments; start discussion among SC | 26 Sept | 26 Sept | A small group could do a preliminary skim of all submissions right away to determine which ones are candidates for TC4R, then review and discuss those first — then have later dates for review and discussion of the E2R papers. |
| - 6 weeks - send paper authors feedback, start of rebuttal period | 8 Oct | 8 Oct - 22 Oct | E2R could be 8 Oct to match TC4R, or could be as late as 22 Oct |
| - 3 weeks - deadline for final papers; announce program | 29 Oct | 29 Oct - 12 Nov | (E2R depends on when set previous date - probably have different deadlines for TC4F and E2R for people who have papers in both) |
| - 2 weeks - publication of accepted papers; registration opens | 5 Nov | 20 Nov | (for E2R, 19 Nov would be 2-weeka, but that is the TC4R symposium, so set E2R the week before or day after - probably the day after to limit confusion) |
| Day X - teleconference symposium | Mon 19 Nov | Mon 3 Dec | |
OLD option: Draft Timeline for Topics 3 & 4 on 3 Dec & 17 Dec
| Planning Timeline | TC4R Dates | E2R Dates | Notes |
| -16+ weeks - finalize topic, editors, and planning committee; write up initial info; draft pre-call & approve in RDWG | done: April | ||
| -15+ weeks - announce pre-notification of call for papers | done: 12 June | n/a | |
| -13+ weeks - announce call for papers; scientific committee (SC) confirmed | before 3 Sept | before 3 Sept | Let's try for 16 or 23 August! and do one or two reminders in Sept. |
| - 9 weeks - deadling for paper submissions; start review and discussion among SC | 1 Oct | 1 Oct | 3 weeks instead of 2 for extra discussion on which papers to put in which of the 2 symposia - so dates above moved a week earlier |
| - 6 weeks - send paper authors feedback, start of rebuttal period; announce program | 22 Oct | 22 Oct or 5 Nov | E2R could be 22 Oct to match TC4R, or could be as late as 5 Nov |
| - 3 weeks - deadline for final papers | 12 Nov | 12-21 Nov | (E2R depending on when set previous date) |
| - 2 weeks - publication of accepted papers; registration opens | 19 Nov | 28 Nov or 4 Dec | (3 Dec is TC4R symposium, so set E2R the week before or day after) |
| Day X - teleconference symposium | Mon 3 Dec | Mon 17 Dec | 3 Dec is International Day of Persons with Disabilities Is 17 Dec too close to holidays? If so, then it pushes out to 7 Jan. |
OLD Draft Timeline for Topics 3 & 4 on 5 Nov & 3 Dec
NOTE: This is probably not wise given the CfP goes out in August, during heavy vacation time -- and also, probably cannot get the CfPs both done by then.
| Planning Timeline | TC4R Dates | E2R Dates | Notes |
| -16+ weeks - finalize topic, editors, and planning committee; write up initial info; draft pre-call & approve in RDWG | done: April | ||
| -15+ weeks - announce pre-notification of call for papers | done: 12 June | n/a | |
| -13+ weeks - announce call for papers; scientific committee (SC) confirmed | by 6 August | by 6 August | Let's try for 2 August :-) |
| - 9 weeks - deadling for paper submissions; start review and discussion among SC | 3 Sept | 3 Sept | 3 weeks instead of 2 for extra discussion on which papers to put in which of the 2 symposia - so dates above moved a week earlier |
| - 6 weeks - send paper authors feedback, start of rebuttal period; announce program | 24 Sept | 24 Sept or later | E2R could be 24 Sept to match TC4R, or could be as late as 22 Oct |
| - 3 weeks - deadline for final papers | 15 Oct | 12 Nov | |
| - 2 weeks - publication of accepted papers; registration opens | 22 Oct | 19 Nov | |
| Day X - teleconference symposium | Mon 5 Nov | Mon 3 Dec | 3 Dec is International Day of Persons with Disabilities |