Talk:Symposium Mechanics

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Logistics

Timeframe

Total time / papers per seminar / time allocated to each paper / general Q and A, and Discussion time

Idea for next time

• 15 min - pre-conference setup and sound check
• 5 min - Chairs introduction
• 50 min - paper focus: <1 min overview, up to 4 min Q&A each (5 min x 10 papers)
• 60 min - open Q&A
• 5 min - Chairs wrapup

Symposium 1 (Metrics) 5 Dec

Planned:

• @@ min - Chairs introduction
• @@ min - 5 minutes per paper x 11
• @@ min - Chairs ask questions, each presenter responded
• @@ min - open Q&A

What really happened:

• @@ min - logistics issues
• @@ min - Chairs introduction
• @@ min - 5 minutes per paper x 11
• @@ min - Chairs ask questions, each presenter responded
• @@ min - open Q&A

Systems to be Used

• For personal code:
  • see if can set it up so people only join after they've entered personal code
  • if not, say in the e-mail that you won't be prompted for your for personal ID code, but you need to enter it anyway
• would be nice if we could correct captioning on the fly like IRC s/hard wooord/hard word/ -- although not a priority
• have the beep at 4:45 or so, instead of 5 mins, so they have time to wrap up before 5.

Procedure

• Provide feedback when people join - at least background music if no one is speaking.

For presenters

• Ask presenters to join 10 minutes early for sound checks. Tell them ahead of time that they need a very good connection. [? can we require land line -- it's still less expensive than traveling to a conference]
• Perhaps give presenters some questions ahead of time.
• Have presenters watch the captioning to see when they are audible (that will both avoid the "can you hear me?" as well as when the captioner is typing "(inaudible)")

Editors Introduction

Paper Talks

Q&A

General Discussion

Wrapping Up

• Ask presenters to correct transcript (from captioner)