Difference between revisions of "TeleConfInfo"

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(Join the telephone call)
(Face to Face meetings)
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We are using the [https://www.w3.org/International/multilingualweb/lt/track/ W3C tracker tool]. See documentation at http://www.w3.org/2005/06/tracker/
We are using the [https://www.w3.org/International/multilingualweb/lt/track/ W3C tracker tool]. See documentation at http://www.w3.org/2005/06/tracker/
=Face to Face meetings=
See [http://www.w3.org/Guide/hosting.htm W3C guidelines on hosting f2f meetings]

Revision as of 12:37, 4 February 2013

1 General

W3C uses IRC and various bots for telephone conferences:

Below is a short summary of what you need. More info is available at https://www.w3.org/Guide/

2 Join IRC

3 Join the telephone call

[Please note that we had to replace the Zakim Bridge with GoTo Meeting, due to voice quality issues. Conference details listed here have been sent to the public list, so that every member should have them in their e-mail inbox]

Hi all, due to insurmountable voice quality issues with the Zakim bridge, we are dropping the Zakim bridge voice conference solution until further notice. Please note that we continue using http://irc.w3.org/ channel #mlw-lt for scribing and tracking the meetings (we are NOT using the GoTo meeting chatbox to prevent loss of vital information, although we might use the GoTo webconference interface for screensharing from time to time). See you in the meeting dF

4 Starting a call

See http://dev.w3.org/2002/scribe/scribedoc.htm#Quick_Start_Guide . This will be handled by the chairs.

5 Basic commands for scribing

See: http://dev.w3.org/2002/scribe/scribedoc.htm#notes Also: http://www.w3.org/2008/04/scribe.html

The below are not meant to replace any W3C documentation on Scribe!

At the start of the call:

Call the bots: trackbot-ng, start telcon

Set the meeting title: Meeting: MLW-lT Phone call Day, Month, Year, Hour. TimeZone.

Set the scribe: scribe: <name> (You will not get confirmation of this command)

Set the chair: chair: <name> (You will not get confirmation of this command)

Set the agenda: agenda: <link to the agenda> (This should link to agenda on MLW-LT wiki page)

List the present participants: zakim, who's here ? (Automatically list who is present during roll call)

List any regrets manually: Regrets: Alice, Bob (Chair should identify regrets during roll call)

During the call:

Set the topic: TOPIC: review of action items (Chair should identify when topic changes)

Record the discussion - One comment: Mary: agrees with Bob on action 1.

Continuing comments: Mary: agrees with Bob on action 2

... but thinks that action 3 needs more work

... and action 4 is by no means compltes.

Fix spelling mistakes: s/compltes/complete/ (It can be helpful for other members (not scribing) to do this).

Record Actions: ACTION: <name> to <do something> (Date is set to one week ahead, MLW-LT co-chairs will adjust date accordingly).

After the call:

Dismiss zakim: zakim, bye

Generate minutes: rrsagent, generate minutes (will generate a http://... link for the minutes, copy this link for final task).

Make minutes public: rrsagent, make logs public

Dismiss rssagent: rrsagent, bye

Using Zakim & IRC:

"zakim, +1.7 is Arle"

Where the "+1.7" is the start of number you dialed in from (so for you it would be "+353." (followed by the start of your number)) and "Arle" (obviously) is my IRC handle. That aligns Zakim’s knowledge of the IRC and phone attendance.

Final Task: One the main page of the MLW-LT wiki in Section 6 (Meetings) move meeting from 'upcoming' to 'past' and include link to previously generated minutes.

6 Issue tracking

We are using the W3C tracker tool. See documentation at http://www.w3.org/2005/06/tracker/