Difference between revisions of "TeleConfInfo"

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(Join the telephone call)
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See you in the meeting
See you in the meeting
==Thursday slot==
This is the GoTo meeting information for our recurring Thursday meeting slot [Friday slot THAT IS NOW SUSPENDED has a DIFFERENT set of credentials - sent separately]:
For timings of the meetings please see "Section 5 Meetings" at https://www.w3.org/International/multilingualweb/lt/wiki/Main_Page#Meetings
1.  Please join my meeting.
2.  Use your microphone and speakers (VoIP) - a headset is recommended. Or, call in using your telephone.
France: +33 (0) 182 880 932
Germany: +49 (0) 811 8899 6930
Ireland: +353 (0) 19 036 185
United States: +1 (626) 521-0015
Access Code: 682-416-317
This is the GoTo meeting information for our recurring Friday meeting slot [Thursday recurring slot has a DIFFERENT set of credentials - sent separately]:
1.  Please join my meeting.
https://www3.gotomeeting.com/join/890197974 at 9.30am GMT DST (10.30am CEST, 2pm Indian time) [In autumn/winter the timezones will be GMT, CET, and Indian time respectively, as Europe will fall back to standard time w/o Daylight saving the Indian meeting time will need to be adjusted to 3pm to keep in sync.
2.  Use your microphone and speakers (VoIP) - a headset is recommended.  Or, call in using your telephone.
Germany: +49 (0) 898 7806 6464
Ireland: +353 (0) 14 845 983
Spain: +34 955 32 9911
United Kingdom: +44 (0) 207 151 1805
United States: +1 (213) 289-0030
Access Code: 890-197-974
Audio PIN: Shown after joining the meeting
Meeting Password: 54321
Meeting ID: 890-197-974
=====Legacy Zakim bridge details===== [we might return to Zakim if the voice quality improves, but we do not until further notice..]
* Check the access code in the agenda for the call, then
** if you have a phone: dial +1.617.761.6200, then enter the code, then press #
** if you use a [http://www.w3.org/2006/tools/wiki/Zakim-SIP#SIP_clients sip client], dial zakim@voip.w3.org , then the access code, then # . See http://www.w3.org/2006/tools/wiki/Zakim-SIP for further info
* If you don't have the code at hand, go to https://www.w3.org/Guide/1998/08/teleconference-calendar.html and find it
* If the call is not listed, it's probably not scheduled - get hold of the chairs (Dave Lewis, David Filip, Felix Sasaki)
=Starting a call=
=Starting a call=

Revision as of 12:34, 4 February 2013

1 General

W3C uses IRC and various bots for telephone conferences:

Below is a short summary of what you need. More info is available at https://www.w3.org/Guide/

2 Join IRC

3 Join the telephone call

[Please note that we had to replace the Zakim Bridge with GoTo Meeting, due to voice quality issues. Conference details listed here have been sent to the public list, so that every member should have them in their e-mail inbox]

Hi all, due to insurmountable voice quality issues with the Zakim bridge, we are dropping the Zakim bridge voice conference solution until further notice. Please note that we continue using http://irc.w3.org/ channel #mlw-lt for scribing and tracking the meetings (we are NOT using the GoTo meeting chatbox to prevent loss of vital information, although we might use the GoTo webconference interface for screensharing from time to time). See you in the meeting dF

4 Starting a call

See http://dev.w3.org/2002/scribe/scribedoc.htm#Quick_Start_Guide . This will be handled by the chairs.

5 Basic commands for scribing

See: http://dev.w3.org/2002/scribe/scribedoc.htm#notes Also: http://www.w3.org/2008/04/scribe.html

The below are not meant to replace any W3C documentation on Scribe!

At the start of the call:

Call the bots: trackbot-ng, start telcon

Set the meeting title: Meeting: MLW-lT Phone call Day, Month, Year, Hour. TimeZone.

Set the scribe: scribe: <name> (You will not get confirmation of this command)

Set the chair: chair: <name> (You will not get confirmation of this command)

Set the agenda: agenda: <link to the agenda> (This should link to agenda on MLW-LT wiki page)

List the present participants: zakim, who's here ? (Automatically list who is present during roll call)

List any regrets manually: Regrets: Alice, Bob (Chair should identify regrets during roll call)

During the call:

Set the topic: TOPIC: review of action items (Chair should identify when topic changes)

Record the discussion - One comment: Mary: agrees with Bob on action 1.

Continuing comments: Mary: agrees with Bob on action 2

... but thinks that action 3 needs more work

... and action 4 is by no means compltes.

Fix spelling mistakes: s/compltes/complete/ (It can be helpful for other members (not scribing) to do this).

Record Actions: ACTION: <name> to <do something> (Date is set to one week ahead, MLW-LT co-chairs will adjust date accordingly).

After the call:

Dismiss zakim: zakim, bye

Generate minutes: rrsagent, generate minutes (will generate a http://... link for the minutes, copy this link for final task).

Make minutes public: rrsagent, make logs public

Dismiss rssagent: rrsagent, bye

Using Zakim & IRC:

"zakim, +1.7 is Arle"

Where the "+1.7" is the start of number you dialed in from (so for you it would be "+353." (followed by the start of your number)) and "Arle" (obviously) is my IRC handle. That aligns Zakim’s knowledge of the IRC and phone attendance.

Final Task: One the main page of the MLW-LT wiki in Section 6 (Meetings) move meeting from 'upcoming' to 'past' and include link to previously generated minutes.

6 Issue tracking

We are using the W3C tracker tool. See documentation at http://www.w3.org/2005/06/tracker/

7 Face to Face meetings

See W3C guidelines on hosting f2f meetings