Difference between revisions of "Madrid November 2013 f2f"

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Revision as of 23:13, 18 November 2013

Madrid 25-27th November 2013 f2f

1 Participants

1.1 Confirmed participants

Name Attending dinner on 25th Attending dinner on 26th Special food needs (vegetarian/vegan/etc.)
Tadej Štajner (JSI) Yes Yes
Stephan Walter (Cocomore) Yes Yes
Yves Savourel (ENLASO) Yes Yes
Felix Sasaki (DFKI / W3C) Yes Yes
Jirka Kosek (UEP) Yes Yes
Milan Karásek (MORAVIA) Yes Yes
Pedro L. Díez Orzas (Linguaserve, host) Yes Yes
Pablo Nieto (Linguaserve) ? -
Mauricio del Olmo (Linguaserve) ? -
David Filip (UL) Yes Yes
Dave Lewis (TCD) ? -
Phil Ritchie (VistaTEC) Sorry will have to attend virtually Sorry will have to attend virtually
Arle Lommel (DFKI) ? -
Dominic Jones (TCD) Yes Yes
Leroy Finn (TCD) Yes Yes
Ankit Srivastava (DCU) Yes Yes
Olaf-Michael Stefanov (Invited Expert) Yes Yes
Jan Anders Nelson (Microsoft) Yes Yes
John Judge (DCU) Yes Yes
Serge Gladkoff (Logrus) Yes Yes -

1.2 Remote participants and dial-in info

We will use the regular gotomeeting bridge, see dial in info

2 Logistics

  • Dates: 25-27 Nov 2013
  • Location: Escuela Técnica Superior de Ingenieros de Telecomunicación – Universidad Politécnica de Madrid, Avenida Complutense 30, 28040 Madrid, Spain
  • Host: LIDER, Linguaserve
  • Emergency contact (Pedro): +34 657958678
  • IRC:
    • Go to http://irc.w3.org/
    • Enter your user name and the channel #mlw-lt
    • We will use IRC for discussions with external participants and for scribing

3 Location

  • Sala de Profesores en el Edificio C (capacity: 25 people)

Escuela Técnica Superior de Ingenieros de Telecomunicación (ETSIT)

Universidad Politécnica de Madrid,

Avenida Complutense 30, 28040 Madrid, Spain

ETSIT Website

3.1 Dinner on November 25th

Details to be provided.

3.2 Dinner on November 26th

Details to be provided.

4 Travel Information

  • Madrid is the capital of Spain and its largest city. The population of the city is roughly 3.3 million and the entire population of the Madrid metropolitan area is calculated to be around 6.5 million. It is the third-largest city in the European Union, after London and Berlin, and its metropolitan area is the third-largest in the European Union after London and Paris. The city spans a total of 604.3 km2 (233.3 sq mi). (http://en.wikipedia.org/wiki/Madrid)

4.1 How to get there

4.1.1 Getting to Madrid

  • Airplane: Aeropuerto Madrid Barajas. Several flights and companies available from many European and American cities.
  • Bus: See international companies
  • Car: From France or Portugal direct highways to Madrid.
  • Train: High Speed Train (AVE) from several Spanish cities (Barcelona, Valencia, Sevilla…) and other international trains.

Border formalities are none since Spain is a part of Schengen Area and correspond to the European standards.

4.1.2 Getting to Madrid city centre and to the Hotel

  • Metro: There is a metro station from all Terminals in the Airport Madrid-Barajas.

The closest metro stations to the NH Alberto Aguilera Hotel are:

1. Argüelles (Lines 3,4,6)

2. San Bernardo (Lines 2, 4)

The easiest is taking the Metro in the Airport (Line 8) until Nuevos Ministerios (Line 6) and until Argüelles, Metro Website

4.1.3 Getting to the Escuela Técnica Superior de Ingenieros de Telecomunicación (ETSIT)

5 Lodging

5.1 Hotel Information

Pedro agreed special rates for the MLW-LT f2f meeting in the following hotel:

NH Alberto Aguilera ***

Alberto Aguilera, 18. 28015 Madrid (España)

Free WIFI in the whole hotel (including the rooms).


Tel. +34.91.4460900

Double/twin room, Standard for individual use, Breakfast included: € 74

Double/twin room, Standard, Breakfast included: € 82

VAT NOT INCLUDED (10% room, 10% breakfast)

Reservation available until 10th November, since they pre-reserved rooms for us and if you want to go somewhere else they can use those rooms.

MLW-LT special link to reserve: click HERE

Reservations Tel: +34 902 570 368

E-mail: nhalbertoaguilera@nh-hotels.com


• The prices are per room and night.

• The rates detailed above are specific to this group and do not apply to individual reservations. The reduction in the total number of rooms offered could involve a review of the rates.

• Taxes can be changed by the government without notice. New rates (such as local rates, cultural and others) may be added during the term of this contract due to new government regulations. In some cases these fees will be paid by the customer on arrival at the hotel, due to new legislation

Other hotels in the area

6 Objectives

  • M24 report - Felix to bring template and distribute action items who fills in what.
  • Plan ITS IG activities
  • Finalise EU project deliverables
  • Preparing for EU project final review due January 2014
  • Plan outreach activities: videos and white papers
  • Plan LIDER handover
  • Plan the next projects :)
  • Celebrate a successful project!!!!

7 Agenda


• Time is always Madrid local time, that is CEST.

• We may have calls with external participants. Depending on the call time the agenda might shift.

• Place: Staff Room in Building C (Sala de profesores en Edificio C)

7.1 Monday 25th

  • 9:00 Start of the meeting
  • 9:30 Wrap up deliverables
  • 10:45 Break
  • 11:15 Wrap up deliverables (cont.), M24 report, Wiki outreach material clean up
  • 13:00 Lunch
  • 14:00 Final outreach: videos etc.
  • 15:30 Break
  • 16:00 Start brainstorm as a preparation for Tuesday: next projects
  • 17:30 Adjourn

Dinner: Details to be provided

7.2 Tuesday 26th

NOTE: during this day we will spend time with the LIDER particpants to discuss the relationship betwen LIDER, MLW and MLW-LT. Details will follow.

  • 9:00 Start of the meeting
  • 10:45 Break
  • 11:15 Meeting (cont.)
  • 13:00 Lunch
  • 14:00 Meeting
  • 15:30 Break
  • 16:00 Meeting
  • 17:30 Adjourn

Dinner: Details to be provided

7.3 Wednesday 27th

  • 9:00 Start of the meeting
  • 11:30 Break (Library Hall, Building A)
  • 12:00 Meeting
  • 13:00 Lunch
  • 14:00 Adjourn

8 Outcome