10:19:18 RRSAgent has joined #meetings-session 10:19:22 logging to https://www.w3.org/2025/03/26-meetings-session-irc 10:19:23 RRSAgent, do not leave 10:19:24 RRSAgent, this meeting spans midnight 10:19:24 RRSAgent, make logs public 10:19:25 Meeting: W3C Global meetings structure - Focus on AC meetings 10:19:25 Chair: Alexandra Lacourba 10:19:25 Agenda: https://github.com/w3c/breakouts-day-2025/issues/13 10:19:25 Zakim has joined #meetings-session 10:19:26 Zakim, clear agenda 10:19:26 agenda cleared 10:19:26 Zakim, agenda+ Pick a scribe 10:19:28 agendum 1 added 10:19:28 Zakim, agenda+ Reminders: code of conduct, health policies, recorded session policy 10:19:28 agendum 2 added 10:19:29 Zakim, agenda+ Goal of this session 10:19:30 agendum 3 added 10:19:30 Zakim, agenda+ Discussion 10:19:31 agendum 4 added 10:19:31 Zakim, agenda+ Next steps / where discussion continues 10:19:31 agendum 5 added 10:19:31 Zakim, agenda+ Adjourn / Use IRC command: Zakim, end meeting 10:19:33 agendum 6 added 10:19:33 breakout-bot has left #meetings-session 10:26:56 tidoust has joined #meetings-session 13:01:52 xueyuan has joined #meetings-session 13:02:03 amy has joined #meetings-session 13:02:05 koalie has joined #meetings-session 13:02:21 present+ Coralie 13:02:21 present+ Alex 13:02:31 cpn has joined #meetings-session 13:03:31 present: avneesh_singh, ralph_swick, chris_needham(cpm), xueyuan_jia, zhenjie_li, amy-van-der-hiel 13:03:35 AvneeshSingh has joined #meetings-session 13:03:37 present+ fantasai 13:03:58 present+ 13:03:59 present+ angel_li 13:04:11 fantasai has joined #meetings-session 13:05:07 chair: alex 13:05:11 https://lists.w3.org/Archives/Member/w3c-ac-forum/2025JanMar/0056.html -> Avneesh's mail to ac-forum 13:05:20 angel has joined #meetings-session 13:05:22 scribenick: koalie 13:05:25 present+ 13:05:36 alex: Thanks for attending 13:05:55 ... this meeting is under our code of conduct 13:06:01 ... the topic is meetings structure 13:06:06 ... today let's focus on AC meetings 13:06:19 ... if you didn't read the description of this session, let me remind you 13:06:21 Ralph has joined #meetings-session 13:06:30 ... we're assessing meetings structure 13:06:31 https://www.w3.org/events/meetings/6269dcfb-9958-42df-97de-d41804191ccf/ -> W3C Global meetings structure - Focus on AC meetings breakout description 13:06:35 present+ cwilso 13:06:52 Alex: the process mandates two ac meetings per year 13:06:52 cwilso has joined #meetings-session 13:06:57 ... we welcome your feedback 13:06:58 present+ 13:07:04 https://github.com/w3c/breakouts-day-2025/issues/13 -> Session proposal on GH 13:07:04 ... aiming to improve AC meetings 13:07:12 Why are you attending the AC meeting? Or why don’t you attend? 13:07:12 What would you like to see in those meetings that would make you attend? 13:07:19 ... we have a set of questions, to help frame the discussion 13:07:43 ... please q+ to respond 13:08:51 q+ 13:08:54 Alex: what improvements can we make to increase participation is another question 13:08:57 ack f 13:09:06 ack fantasai 13:09:14 fantasai: I attend because I have an interest in W3C's governance and process 13:09:26 ... I've also attended some of the japanese member meetings 13:09:30 present+ 13:09:36 ... a great way to keep people up-to-date on what's happening 13:09:43 ... I'd love for us to engage more people 13:09:52 q+ 13:09:57 ... I agree with cwilso to open up to more people so that they develop an interest 13:10:08 ... those could be observers at AC portions 13:10:24 ack Chris 13:10:35 ack cw 13:10:53 cwilso: The reason I attend AC meetings is an interest in participating in W3c's governance 13:11:17 ... there was an attempt in the past to make the AC meeting a bit more like what the japanese member meetings are 13:11:21 ... but that was weird 13:11:28 ... as AC meetings aren't the same nature 13:11:54 ... the people who participate in AC meetings are specific 13:12:15 ... unless you have a strong narrative to the meeting, the hard part is "it's breakout day" or "another TPAC" 13:12:21 ... it's not a bad idea 13:12:39 ... it would probably be good to be clear about what parts are governance, 13:12:44 ... clarify their narrative 13:12:49 ... and then have more breakouts 13:12:58 ... if you want to increase the number of people, it would need to be more open 13:13:02 zhenjie9 has joined #meetings-session 13:13:14 354 Members 13:13:21 ... there's only one AC rep for member [and one alternate optional] and there are 350 members 13:13:28 ack ang 13:13:33 ack angel 13:13:58 angel: we've tried very hard to invite members to join and discuss but we didn't manage to invite as many as we wanted 13:14:19 ... why won't Chinese companies attend? I came up with 3 topic that might attract them 13:14:27 ... 1) they're supposed to advise us 13:14:35 ... specific topic we want their advice one 13:14:38 s/one/on 13:14:43 ... so that they can prepare 13:15:01 ... 2) annotate informative sessions on the agenda 13:15:12 ... come up with a list of questions where we need input 13:15:17 +1 angel to using the meeting to collect input 13:15:20 q+ to mention the purpose of the AC meeting (as part of process and distinct from TPAC) + Angel's point on how AC participate 13:15:25 s/2) ann/ann/ 13:15:50 ... 2) in the northem hemisphese spring, this is when people figure out their yearly strategy 13:15:58 s/phese/phere/ 13:16:19 ... perhaps we could make it so that they get back to their company some things that are useful 13:16:25 ... at the technical level 13:16:35 ... 3) problem-solving and decision-making 13:16:42 ... we have formal objections mechanisms 13:16:47 ... we some them asynchronously 13:16:57 ... Team reaches out, understands concerns, solves problems 13:17:12 ... from my experience when I worked in Industry, I had to be there, present my proposals 13:17:18 ... talk to people 13:17:27 ... and it helped a lot to be f2f to solve problems 13:17:43 ... councils asynchronous work could be sped up by being part of the AC meeting 13:17:51 ... or make any decision 13:17:56 ... if it helps 13:18:03 q? 13:18:16 Alex: yes, this has been already discussed [decision making] 13:18:22 ... the AC is more a reporting meeting 13:18:34 s/at the technical level/at the technical level by discussing technical strategy and upcoming developments in technology 13:18:35 ... within the Team we noticed we might have more attendees 13:18:42 ... if we included decision making 13:18:44 ack amy 13:18:44 amy, you wanted to mention the purpose of the AC meeting (as part of process and distinct from TPAC) + Angel's point on how AC participate 13:18:47 ack Amy 13:18:50 https://www.w3.org/policies/process/#ACMeetings 13:18:52 angel++ 13:19:07 amy: i wanted to touch upon the purpose of the AC meetings as outlined in the process 13:19:11 ... which can be expanded 13:19:15 ... this is exciting 13:19:23 ... there are conversations for how to do so 13:19:36 ... process requires AC meeting to update the AC about resources, allocation, etc. 13:19:41 ... reporting is very important 13:19:55 ... so that we can be held accountable 13:20:08 ... but this doesn't have to be the main focus 13:20:09 s/ some them asynchronously/solve them asynchronously 13:20:20 ... AC reps and AB and TAG, and Board and Chairs all have important roles to play 13:20:42 ... +1 to Angel's examples 13:20:53 +1 to reporting being important, and also expanding beyond that 13:20:59 ... I think it's worth focusing on what needs attention 13:21:06 tantek has joined #meetings-session 13:21:21 Alex: the Team made an analysis 13:21:23 https://docs.google.com/document/d/1FBmNssDskp5C7ykjsmEKSDMQpFfXQWFAqW63f6LGBqo/edit?tab=t.0 13:21:32 ... we tried to identify the things that prevent people from attending 13:21:39 ... e.g., budget constraints, travel restrictions 13:22:08 ... any insights on aspects preventing people from attending AC meetings? (but don't prevent them from attending TPAC) 13:22:19 q+ 13:22:25 ack angel 13:22:25 q+ 13:22:26 ack angel 13:22:37 Alex's analysis document is really worth diving into 13:22:42 angel: maybe we don't need to restrict attendance to AC reps or Chairs only 13:22:53 ... because we don't make decisions, we don't count votes 13:23:31 ... if organizations want to learn about how this organization is doing, and cares, and wants to listen, we should accept those members 13:23:40 ack av 13:23:40 ack Avneesh 13:23:53 AvneeshSingh: as Amy mentions, discussions in the group [AB?] 13:24:11 ... what happens in Daisy Consortium: 13:24:23 ... people come together to have discussions of business relationships 13:24:28 I see the point of expanding the meeting but inviting people who do not have the the role to vote. i know we want more participation but we have 100s of AC, if they all came that would be a lot of participation 13:24:39 AvneeshSingh: we poll our members regularly 13:24:45 ... they say they need longer breaks 13:24:55 ... so that they can meet more people, form more plans 13:25:20 +1 to Avneesh on opportunity to meet community, form plans to work together, making relationships, business benefits 13:25:26 ... people get budget approval as they know there will be busines benefits if they go there 13:25:34 looking at this from the Member-value point of view is important 13:25:40 q+ 13:25:51 ack cpn 13:26:11 cpn: @@ 13:26:17 ... I also agree with Avneesh 13:26:25 ... I found it's a benefit of attending AC meetings 13:26:34 ... TPAC is so oriented on technical work 13:26:46 ... for me a separate space for governance is useful 13:27:07 ... I make good connections with people in the industry through AC Meetings 13:27:20 ... it would be interesting to hear from people about topics that they want to be bringing into W3C 13:27:28 ... e.g., we're proposing the exploration IG 13:27:38 +1 to cpn it's interesting if we think of TPAC as the tech that is happening and the AC as the strategy for what we see coming 13:27:42 ... we heard last year's AC meeting mostly from the Team about the topics they've explored 13:27:48 ... and see if there's wider interest 13:27:52 q+ 13:27:55 ... that sparked good discussions at the time 13:28:01 +1 amy 13:28:09 ... recognising what cwilso said about breakouts: this is the way to do that 13:28:25 ... so representative themselves may be too narrow a group to have those technical work conversations 13:28:36 ... I'd like to hear about that at AC meeting; what people want to bring to W3C 13:28:47 Ideas from the AB F2F session about redesigning the AC meetings -> https://github.com/w3c/AB-memberonly/issues/256#issuecomment-2640163531 13:28:51 ... the only way to do that is to have a wider set of participants 13:29:05 ack cwilso 13:29:07 ack Chris 13:29:26 cwilso: I wanted to respond 13:29:38 ... what companies are involved is and what size they are 13:29:49 ... the AC meeting isn't a strategic planning meeting for Google 13:30:02 ... it's probably true for most large companies 13:30:17 [Sue Koomen arrives] 13:30:25 present+ Sue-Koomen 13:30:52 ... if you get @@ you'd get more people to pay more attention 13:30:55 q+ to respond re: strategy 13:31:02 ... it's not the strategic planning for the company as a whole 13:31:30 ... if you want to focus on health of W3C as a consortium, it's a different set of people and a small group of people 13:31:43 ... it's not the strategy for the member company 13:31:51 ... what the value is intended to be is the most important thing 13:32:15 ... right now google sends to AC those that are the most effective 13:32:21 ... me, jeffrey yasskin 13:32:23 ack Amy 13:32:23 amy, you wanted to respond re: strategy 13:32:26 ... @@@ 13:32:42 s/... @@@/... if there are other areas, it would be other people/ 13:32:45 ack amy 13:33:14 amy: if the AC is for reporting, it would @@ 13:33:29 ... it could be reports on where things are heading, planning, allocations 13:33:38 s/effective/relevant to "running Google's engagement with W3C" 13:33:42 ... Chris's point about the value of meetings is a good one 13:33:57 ... connections, discovering members, talking about impact 13:34:09 ... all of these are plausible 13:34:15 s/plausible/important/ 13:34:16 s/it's probably true for most large companies/that's probably true for most large companies at least, if not all 13:34:19 q+ 13:34:40 ... I was trying to reframe it from this body is supposed to deal with this or that, apologies if I used "strategy" incorrectly 13:34:43 ack av 13:34:48 ack Avneesh 13:35:19 AvneeshSingh: governance from AB and BoD, maybe a little different 13:35:38 ... if we provide an opportunity to discuss resource allocations 13:36:02 ... the management team can refer back to advice 13:36:10 ... and the AC will be felt heard 13:36:13 +1 to provide opportunity to AC say where resources go, eg: sustainability. not to define but that input is valued 13:36:16 ... and as contributors to the future of W3C 13:36:24 ... this is another way to engage the AC 13:36:36 ... in governance, which is different from that of the AB and Board 13:36:49 +1 13:36:58 ... if you end up thinking AC meetings are too popular, should we talk about having two TPACs a year? 13:37:02 +1 to AC being primary contact in org and the need to make them feel valued 13:37:21 alex: let's hear fantasai and then talk about two tpacs a year 13:37:22 ack f 13:37:32 ack fantasai 13:37:53 fantasai: I don't think the goal is to develop the strategy of the comapnies participating 13:37:56 ... but W3C itself 13:38:10 ... there's a much more limited scope of strategy 13:38:21 ... we're going to have topics of governance, resource allocations 13:38:26 ... input, not just reporting 13:38:36 ... but also, to bring awareness about what W3C is doing, considering doing 13:38:50 ... and inviting people to participate 13:39:07 ... we need several aspects to the AC meeting 13:39:13 ... in terms of bringing in more people 13:39:46 ... I got involved into governance as an observer at an AC meeting from my participation in the Process Document 13:40:00 ... openness to participation is one of the great strengths of W3C 13:40:32 ... what can we do to support the kind of planning we want 13:40:56 alex: the AC rep may not be the right person to cover both governance and technical topics 13:41:07 ... we thought opening the meetings more widely might help us 13:41:15 s/but W3C itself/but of W3C itself and of the companies' participation in W3C/ 13:41:39 ack f 13:41:41 ack elika 13:41:47 zhenjie0 has joined #meetings-session 13:42:15 fantasai: Avneesh I think said it's important to have a meeting where AC meetings feel valued 13:42:25 ... so not just two tpacs 13:42:32 ... what I think about two TPACs: 13:42:48 ... people might not be able to attend two 13:43:15 ... we will lose some of the benefits we have today 13:43:15 q+ 13:43:27 ... try to develop a different prupose for the AC meeting 13:43:39 ... figure out how to make it more concret 13:43:40 ack Cwilson 13:43:40 ack cw 13:43:57 s/people/groups (and therefore participants)/ 13:44:06 cwilso: I do agree 2 TPACs a year, replicated the same way, would diminish the value of both of them overall 13:44:12 ... but this breakout day is a good idea 13:44:27 ... I'd encourage making a hybrid event instead of purely remote 13:44:35 ... so you have the possibility of "people there" 13:44:40 ... as Elika mentioned 13:45:06 s/prup/purp/ 13:45:25 ... I do think the value of breakouts in particular has been tremendous 13:45:40 q+ 13:45:40 ... cross-pollination you can do with breakouts too 13:45:45 s/about having two TPACs a year?/about having two TPACs a year? I think it would be a mistake. It's important to make the AC feel engaged and valued/ 13:45:49 ack cp 13:45:54 ack cp 13:45:56 I have made the request to generate https://www.w3.org/2025/03/26-meetings-session-minutes.html fantasai 13:46:05 cpn: I like where cwilso is going with that 13:46:05 ... hybrid + strong governance angle 13:46:19 ... to preserve AC meeting and extend with tech strategy and breakouts 13:46:29 ... breakouts could attract new people 13:46:32 ... to attend in person 13:46:47 ... I also very strongly agree not too try to replicate the full TPAC experience twice a year 13:46:52 ... for reasons I gave already 13:46:58 s/... if you get @@ /cwilso: if you get @@/ 13:47:02 ... +1 to cwilso's line of thought 13:47:07 I have made the request to generate https://www.w3.org/2025/03/26-meetings-session-minutes.html fantasai 13:47:35 Alex: Thank you 13:47:39 ... any other comments? 13:47:48 ack fantasai 13:48:03 fantasai: a question to take back is how can we support the membership 13:48:16 ... engagement on the strategy and governance of W3C 13:48:40 ... as well as support the development and their strategy to engage with W3C 13:48:56 ... help them understand what we're doing, what they might want to get involved in 13:48:59 q+ to ask about "take back" 13:49:03 ... technically and organizationally 13:49:09 ack am 13:49:09 amy, you wanted to ask about "take back" 13:49:11 ack amy 13:49:34 q+ 13:49:39 ack angel 13:49:39 ack an 13:49:45 angel: one question: 13:49:46 s/and their strategy to engage/of their strategy for engaging/ 13:50:01 ... are we expecting a big change of meeting format for the next AC meeting? 13:50:11 ... it would be good if people could get prepared. 13:50:22 Alex: I was going to mention it in the wrap up 13:50:26 ==== 13:50:31 Alex: wrap-up: 13:50:34 ... thanks very much 13:50:39 ... we'll discuss more internally 13:50:47 ... the goal is to make changes for next year 13:50:56 ... this needs to be known within the next few months 13:51:10 ... we need to be ready to experiment and adjust 13:51:29 ... we'll have more information to share in the upcoming weeks 13:51:30 ack f 13:51:39 ack fant 13:51:44 fantasai: two specific changes we should to plan that will impact logistics: 13:51:52 ... 1)opening up to observers outside of the AC reps 13:51:58 q+ 13:52:00 ... 2) extend to at least 3 days 13:52:21 -1 to opening up to overseers outside membership (there needs to be member confidentiality and some member benefit) 13:52:22 ... make the 3rd day a hybrid breakouts day, if we can't fill up a 3rd AC meeting day 13:52:46 ... I agree with Amy's irc comment 13:52:58 ... open to W3C members and IEs, anybody that already have member access 13:53:03 ... not open to the public in general 13:53:08 ack cw 13:53:10 tantek has joined #meetings-session 13:53:10 cpn has joined #meetings-session 13:53:11 ack chris 13:53:35 cwilso: it is really important to define way ahead of time the value, so that people can plan to attend 13:53:36 s/overseers/observers from 13:53:38 Many people find it hard to travel for only a 2-day meeting, so extending to at least 3 days can help increase participation 13:53:54 Alex: yes 13:54:09 fantasai: I'm exciting about this 13:54:13 ... this will be great 13:55:15 Sue_Koomen: I'm trying to figure out the purpose of the AC, the value, why I should attend 13:55:35 ... are you talking about the monthly meeeting? or another 13:55:40 ... I'm trying to attend the monthly one 13:55:50 ... but it hasn't an agenda so it ends up being an advisory board meeting 13:55:56 ... also, W3c is so broad 13:56:03 q+ to clarify AC meeting from monthly AB-led meetings 13:56:04 ... it's challenging to be driving purposes 13:56:10 ... key to evolve that 13:56:36 ack amy 13:56:36 amy, you wanted to clarify AC meeting from monthly AB-led meetings 13:56:37 ack amy 13:56:59 amy: [introduces self, offers to help Sue] 13:57:22 ... AC Meetings are for AC reps, chairs, team, etc. it's hybrid, and for plans for the future and reporting 13:57:41 ... ab-led member meetings are monthly and remote about any questions members may have 13:57:56 ... the former is Team-driven, the latter is member-driven 13:58:08 ... I'm happy to talk to you further 13:58:10 ack f 13:58:17 ack fan 13:58:29 fantasai: the discussion today is about a once or twice a year in-person/hybrid meeting 13:59:03 ... the next one is in two weeks in France 13:59:24 ... today we discuss how to improve this meeting, change its format 13:59:33 ... question: what would you like the AC meeting to be 13:59:46 ... you can attend the AC meeting virtually too; not as fun but worth it 14:00:05 amy: we try to make it fun for remote participants 14:00:47 [scribe moves to next meeting] 14:00:48 RRSagent, make minutes 14:00:50 I have made the request to generate https://www.w3.org/2025/03/26-meetings-session-minutes.html koalie 14:02:37 xueyuan has left #meetings-session 15:28:58 present= 15:30:26 present: Amy_van-der-Hiel, Angel_Li, Anveesh_Singh, Chris_Needham(cpn), Chris_Wilson, Elika_Etemad(fantasai), Coralie_Mercier(koalie), Ralph_Swick, Sue_Koomen, Xueyuan_Jia, Zhenjie_Li 15:30:39 present+ Alex_Lacourba 15:33:28 s/W3c's/W3C's/ 15:34:44 s/specific topic we/identify specific topic we/ 15:35:34 s/wesolve/we resolve/ 15:37:39 s/cares, and wants/care/ and want/ 15:37:58 s/accept those members/accept more reps from those members/ 15:38:52 s/busines /business / 15:40:02 s/representative them/representatives them/ 15:40:39 s/involved is/involved in/ 15:43:07 s/are too pop/are not too pop/ 15:43:41 s/comapnies/conmpanies/ 15:45:08 s/as an observer at an AC/by being invited by Ralph as an observer at an AC/ 15:45:50 s/where AC meetings feel /where AC reps feel / 15:46:18 s/concret/concrete/ 15:47:10 s/not too try/not to try/ 15:47:25 s/I gave already/given already/ 15:48:49 i|chair: alex|Topic: Framing| 15:49:25 i|fantasai: I attend|Topic: Discussion| 15:49:46 i|Alex: wrap-up:|Topic: Wrap-up| 15:50:22 s/should to plan/should plan/ 15:50:32 s/1)o/1) o/ 15:51:28 s/exciting about this/excited about this/ 15:52:06 i|Sue_Koomen: I'm|Topic: aside: distinction between AC meeting and AB-led Member meetings| 15:52:25 s/of the AC,/of the AC Meeting,/ 15:52:46 s/W3c/W3C 15:54:03 RRSagent, make minutes 15:54:04 I have made the request to generate https://www.w3.org/2025/03/26-meetings-session-minutes.html koalie 16:00:26 Zakim, bye 16:00:26 Zakim has left #meetings-session 16:00:26 leaving. As of this point the attendees have been Amy_van-der-Hiel, Angel_Li, Anveesh_Singh, Chris_Needham(cpn), Chris_Wilson, Elika_Etemad(fantasai), Coralie_Mercier(koalie), 16:00:26 ... Ralph_Swick, Sue_Koomen, Xueyuan_Jia, Zhenjie_Li, Alex_Lacourba 16:00:26 RRSAgent, bye 16:00:26 I see no action items