07:09:39 RRSAgent has joined #process 07:09:39 logging to https://www.w3.org/2021/10/21-process-irc 07:09:40 RRSAgent, stay 07:09:44 RRSAgent, make log public 12:11:11 jeff has joined #process 13:36:42 plh has joined #process 13:36:52 Zakim has joined #process 13:37:00 rrsagent, make logs public-visible 13:37:14 Meeting: Navigating W3C Process Tracks 13:37:17 Chair: plh 13:37:37 --> https://www.w3.org/2021/Talks/1021-process/ Slides 13:40:05 plh-web has joined #process 13:47:36 LouisMaher has joined #process 13:48:00 rrsagent, pointer 13:48:00 See https://www.w3.org/2021/10/21-process-irc#T13-48-00 13:54:16 plh has changed the topic to: https://www.w3.org/2021/Talks/1021-process/ 13:54:46 present+ 13:54:46 rrsagent, generate minutes v2 13:54:46 I have made the request to generate https://www.w3.org/2021/10/21-process-minutes.html plh 13:57:40 dsinger has joined #process 13:57:43 ivan has joined #process 13:58:38 Bev has joined #process 13:58:55 present+ dsinger 13:58:58 rakuco has joined #process 13:59:08 presnet+ 13:59:10 present+ 13:59:29 spectranaut has joined #process 13:59:47 present+ LouisMaher 13:59:53 janina has joined #process 14:00:01 present+ 14:00:02 present+ 14:00:34 Hi, Janina Sajka, Co-Chair APA 14:00:42 Bev Corwin 14:00:45 cel has joined #process 14:00:48 mgarrish has joined #process 14:01:00 jamesn has joined #process 14:01:05 JohnRiv has joined #process 14:01:17 JF has joined #process 14:01:20 ProgramMax has joined #process 14:01:35 Hello. I am Chris Blume. I am chairing the PNG group. 14:01:44 Present+ 14:01:48 present+ 14:01:53 present+ 14:01:54 present+ 14:02:19 present+ 14:02:27 fantasai has joined #process 14:02:47 present+ 14:02:51 present+ 14:02:52 MURATA has joined #process 14:02:56 present+ 14:02:56 scribenick: fantasai 14:03:41 present+ 14:04:05 Topic: Introduction 14:04:20 plh: We will follow W3C CPEC, so please be nice 14:04:28 ... even if Process is frustrating :) 14:04:38 plh: We will be using IRC q+ 14:04:51 ... I will try to also pay attention to Zoom 14:04:57 chris has joined #process 14:05:02 Bill_Kasdorf has joined #process 14:05:04 gkatsev has joined #process 14:05:05 richard-lea has joined #process 14:05:09 present+ 14:05:09 present+ 14:05:12 plh: If you use "q+ to say ..." that will help me manage the queue 14:05:27 plh: This session is for you, so if you have any questions on current or future Process 14:05:34 ... or if you have some issue in your WG 14:05:40 ... please ask about it, this time is for you 14:05:58 plh: I'm Philippe Le Hégaret 14:06:07 ... project management for all the groups in the Consortium 14:06:11 ... to make sure they can work well 14:06:24 ... handle rechartering troubles, help things to work better 14:06:32 Topic: Presentation 14:06:46 mmocny has joined #process 14:06:47 --> https://www.w3.org/2021/Talks/1021-process/ Slides 14:06:52 MikeSmith has joined #process 14:07:13 [recording in progress] 14:07:20 plh: W3C is going to approve a new Process in November 14:07:31 ... which will include 3 tracks: REC, NOTE, and REGISTRY 14:07:44 plh: My goal is to explain these, but if any other questions pls ask 14:07:49 --> https://www.w3.org/2021/Process-20211102/ Process 2021 14:07:55 plh: New Process is in place, will be effective November 2nd 14:08:09 ... already approved by the Director, but not announced yet, so not officially approve, but this is what will happen 14:08:12 plh: What's new for groups? 14:08:29 plh: Thanks to Florian Rivoal (editor of Process), he has maintained an excellent changelog in the Process document itself 14:08:35 ... including changes since P2020 14:08:45 plh: Most notable ones listed here 14:08:54 plh: Main highlight is the 3 tracks, meant to resolve a few bugs 14:09:02 plh: Requirements for recordings of meetings, minutes, and resolutions 14:09:11 ... while good practice for years, now required by Process 14:09:17 plh: We have guidelines for tooling 14:09:28 ... we hesitated on requiring everything, so is SHOULD in 2021 14:09:34 ... with the expectation that we really should do these things 14:09:41 ... in future Process they may become REQUIRED 14:09:57 plh: Finally, we've been opening more and more to public these years 14:10:10 dom has joined #process 14:10:15 ... and the chartering process now has public channels, so those are acknowledge in Process 14:10:18 Subtopic: 3 Tracks 14:10:21 plh: So why 3 tracks? 14:10:25 plh: Over years, many problems noticed 14:10:46 ... from beginning of Process, we always had Notes 14:10:55 ... They were not in the REC track 14:11:04 ... There was REC track, and then separate section for NOTE 14:11:29 ... but over time, WGs didn't want to think of their early drafts as final NOTEs, so they started using WD to draft NOTEs 14:11:44 ... This led to confusion over time, and whether something under Patent Policy or not 14:11:54 ... had to look at SOTD to see if WD intended to become REC or NOTE 14:12:08 plh: so cleaned that up 14:12:20 plh: Also, NOTEs can't be endorsed by W3C as a whole, just a group document 14:12:36 ... similarly TAG Finding are only issued by TAG 14:12:46 ... but some are important documents that should be elevated 14:12:55 plh: Registries have been a problem for years 14:13:06 ... over the years we had registries in wiki pages, NOTEs, inside RECs 14:13:09 ... it was messy 14:13:18 ... How to define a registry was also all over the place 14:13:29 ... And also those documents not in Patent Policy, but good to have REC process... 14:13:42 plh: Lastly, retiring a document there was no special status 14:13:50 Bev_ has joined #process 14:13:59 ... If you were retiring a REC-track document, you'd publish a note, and tell webmaster it was a special retired REC-track document NOTE 14:14:13 plh: So all of these cases, we needed to actually have 3 tracks 14:14:24 plh: First track is REC track. 14:14:39 plh: Not many changes, except that now all WDs will be clearly under Patent Policy 14:14:48 plh: And only WG can publish WD. Not a WG, can't publish WD. 14:15:07 plh: Registry track is similar to REC, but not under Patent Policy, and not under Patent Policy 14:15:11 ... will come back to details on that later 14:15:15 plh: Lastly, NOTE track 14:15:22 ... for anything not under Patent Policy 14:15:33 ... Not just WG and IG (as previously) but also TAG and AB can publish on the NOTE track 14:15:45 ... *and* there's a way to get your NOTE endorsed by W3C as a STATEMENT 14:15:55 ... whereas before the most endorsement possible was from the group itself 14:16:12 plh: There is a way to switch tracks, but it is highly discouraged to switch away from REC 14:16:18 ... need to be very sure you will never want to switch back 14:16:38 ... also if you are in final stage of a track (REC or STATEMENT), not allowed to switch track 14:17:03 plh: Switching tracks is allowed under special circumstances, but discouraged 14:17:12 ... so groups need to make sure they're publishing on the right track 14:17:23 Subtopic: REC Track 14:17:29 plh: Mostly the same as today 14:17:37 plh: New status added for "Discontinued Draft" 14:17:49 ... no more magical NOTEs with special flags 14:18:18 plh: BTW, when you reach Proposed REC, make sure that if you plan to add new features, you annotate that, seen many groups forget 14:18:37 plh: Process 2020 allows revising a REC 14:18:53 ... we've clarified these changes as being called "Amendments", so will use new terminology 14:19:07 plh: We've had so far several groups publish Candidate Amendments 14:19:22 ... but nobody has published a Proposed Amendment yet so AC hasn't seen a revised REC 14:19:32 ... and also we haven't had a high demand for advanced tooling to help this along 14:19:48 ... and it's a bit of a chicken-egg problem, since some groups are hesitant to be guinea pigs 14:19:57 ... but encourage some groups to step forward with Propose Amendment 14:20:29 plh: Keep in mind that editorial changes can be published directly into new REC, only substantive changes (and new features, if your SOTD allows that) need Amendment process 14:20:46 plh: One discussion is whether to go to REC or not 14:20:59 ... now that CR has Patent Policy protections 14:21:08 plh: But in CR can't claim to have no more outstanding major issues 14:21:14 ... may have done so but this fact hasn't been endorsed 14:21:21 plh: You are not endorsed by W3C as a formal standard 14:21:40 ... at most, CR Snapshot is endorsed by group 14:21:49 ... Membership didn't look at it, and Director didn't look at it 14:22:03 plh: Once you're in REC, you can stay in REC forever, keep revisioning via amendment process 14:22:13 plh: Added to Guide benefits of REC 14:22:23 ... though getting to REC has been more costly over time 14:22:34 ... wanted to increase quality of standards, so more requirements on REC 14:22:44 Subtopic: Confusion on REC track 14:23:01 plh: First major issue is what got reviewed during what 14:23:23 ... Groups have been sending EDs for review 14:24:03 ... and this became a problem, in one case because a new section was added not properly reviewed until posted as REC and then review group noticed only later when it was referenced by another spec 14:24:20 ... so we are saying now, don't send ED for wide review. Publish to /TR first and send that copy 14:24:39 plh: Next issue is open needs-resolution issues in HR groups 14:24:48 ... during transition requests 14:24:58 ... Several transitions got blocked because loop was not closed on those issues 14:25:08 plh: As a reminder, there is a review status page 14:25:31 plh: Another issue I've seen is not having the "versioning talk" and not mentioning new features in PR 14:25:43 ... there was a group that forgot to add sentence in SOTD and then was told they were told, it's too late 14:25:54 ... to add new features, have to go back to WD 14:26:04 ... so don't wait for me to tell you 14:26:27 plh: Complaints from webmaster not complying with pubrules 14:26:40 ... but requesting publication 14:26:52 ... lots of work for webmaster 14:27:05 ... Some confusion, e.g. Team COntact told checks were done, but weren't properly done 14:27:11 ... so mistake could be from several sources 14:27:21 ... Some pubrules messages may be confusing 14:27:31 plh: Another confusion is not publishing the document at all 14:27:47 ... document hasn't been updated in over a year, so looking at ED because TR out of date 14:27:56 ... so want to avoid that problem, because creates confusion between the two versions 14:28:05 plh: Another issue is delays in rechartering 14:28:24 ... since summer can add 2-3 months delay to rechartering because of current work done on Director-Free 14:28:32 subtopic: Note Track 14:28:41 plh: Draft Notes, Group Notes, Statements 14:28:50 plh: Draft Notes and Group Notes are pretty obvious 14:29:11 plh: Statements are endorsed by AC 14:29:32 ... if you want your NOTE to be endorsed as as STATEMENT, then you'll have to address all your issues and get a review by AC, just like for REC 14:29:52 plh: Statements are not allowed (SHOULD) to specify implementable tech 14:29:59 ... we allow for exceptional circumstances 14:30:11 plh: Like REC, STATEMENT can also be revised via amendment process 14:30:22 plh: Example of what we expect to become STATEMENT is the TAG Ethical Web Principles 14:30:30 ... AC has been looking at this document and discussing as well 14:30:43 ... so I expect TAG will push this to become a Statement endorsed by W3C as a whole asap 14:30:53 ... so will be interesting to see it go through that stage 14:30:56 Topic: Registry Track 14:31:00 plh: This is a new track 14:31:06 plh: Not under Patent Policy 14:31:13 plh: If you have a registry, welcome to use Registry track 14:31:50 ... can have registry defined within a REC, or can have separate on Registry track 14:32:04 plh: Key feature is you can always add new entries / modify entries 14:32:23 ]... note that we still have a Snapshot status even though not patent policy 14:32:31 ... to trigger review 14:32:43 plh: Registry has some requirements in proces 14:32:56 plh: have to define the registry, what the tables are, how they can get revised 14:33:10 plh: and of course it needs to have tables with the data/entries 14:33:27 plh: They cannot include requirements on implementations 14:33:38 ... ... 14:33:52 q+ 14:34:11 ack fantasai 14:35:10 fantasai: Whether embedding registry definition in a REC or in separate REGISTRY, entries are revised according to the definition, not according to normal Process 14:35:16 Topic: Meeting Requirements 14:35:27 plh: if audio or video recording, we require you to ask for consent 14:35:35 ... and if anyone withholds, cannot record 14:35:42 ... same for live transcripts 14:35:45 q+ to ask about direct into issues rather than minutes 14:35:56 plh: Of course groups should take and retain minutes for meetings 14:36:06 plh: and required to record any official group decisions 14:36:06 q+ to ask what if someone needs captions but someone else does not allow live transcript? 14:36:14 plh: these are mostly clarifications of existing best practices 14:36:25 Topic: Guidlines for Tooling 14:36:44 plh: We've seen ppl publish materials and promote them, but they are served on non-W3C URLs 14:36:53 ... and these links sometimes break (or will break in the future) 14:36:54 q+ to ask how to close out horizontal review issues in the correct way 14:37:05 ... there's expectation that anyting visible and advertised to the public is at a URL controlled by us 14:37:14 ... That can be very easily done, don't need to publish to /TR necessarily 14:37:29 ... but we need a way to re-establish if service goes down 14:37:38 ... and also therefore we need to make sure W3C has backups 14:37:45 plh: Also public materials need to be i18n and a11y friendly 14:37:58 plh: Minutes and decisions MUST be archived by W3C 14:38:22 plh: Tools must be usable by all participants, and documented so that everyone in your group to find and use your groups 14:38:41 ... doesn't mean every group has to use the same tooling 14:38:49 ... though we encourage it because easier for us to maintain 14:38:58 ... but tooling has to be accessible to all participants, including new participants 14:39:05 Topic: Deployment 14:39:16 plh: Team and fantasai are workign together to deploy on November 2nd 14:39:27 ... we have deployed new version of pubrules compliant with new templates 14:39:33 ... still a few issues to resolve 14:39:45 plh: respec has been updated; bikeshed not yet 14:39:56 plh: and we'll update the guidebook as well 14:40:13 plh: Since Process 2020 there is an expectation that CR publications be refreshed every 2 years 14:40:25 ... not quite 2 years since P2020, but that's coming up 14:40:48 ... so going to be encouraging groups to republish a CR Snapshot for every CR 14:40:56 ... want our CRs to have patent protection 14:41:03 ... so need to get these all refreshed 14:41:21 plh: Another consequence, that every WD not meant to be a REC get moved to Draft NOTE status 14:41:28 ... so over next 12 months will be working to clean that up 14:41:43 plh: Tooling requirements mentioned in the previous slides, we will also might come tell you to do something differently 14:42:00 ... e.g. in discussions with plinss of CSSWG to handle their situation 14:42:17 Topic: Future Process 14:42:25 plh: Process is discussed in W3C Process CG 14:42:35 ... participation is encouraged 14:42:48 plh: major changes slated for P2022 are director-free processes 14:43:15 ...Handling FOs might be slower than usual, as we are test-running / debugging the Council process 14:43:33 ... Been apologizing groups for effects on them, but it is necessary step to get Director-free branch right 14:43:41 ... so that's the reason why recharter might take more time 14:43:45 Topic: Questions 14:43:53 plh: Don't forget w3.org/PM 14:43:57 q+ 14:44:10 plh: If you are a WG chair but didn't get message about chair training, please ask me about it 14:44:25 plh: I want to make sure you understand your role in all this, and answer any questions or concerns you have 14:44:41 plh: For queueing today, please q+ on IRC. You can also do so on Zoom as well. 14:44:47 [end of recording] 14:45:00 q+ to acknowledge the other editor 14:45:10 vq? 14:45:15 ack ivan 14:45:52 ivan: You were saying looking for guinea pigs for proposed amendments, Verifiable Credentials is working on something there and paying price of missing tooling 14:46:03 ivan: Similar vein, we'll probably also provide in EPUB WG a guinea pig for Statement 14:46:15 ivan: not clear yet, but there's a document that might end up on that track 14:46:30 ivan: Question I have, if a document starts on REC track then switching to NOTE is a big No-no 14:46:33 plh: Highly discouraged 14:46:41 ivan: One thing that happens often, and did happen a few times 14:46:56 ivan: is realizing one section of a large document is not really REC-track material 14:47:01 ivan: so we move to NOTE 14:47:05 ivan: I presume this is still OK 14:47:17 plh: Question we will be asking is, is there any chance this will come back to REC track 14:47:25 ... if so we will say, please leave on REC track 14:47:48 ivan: That's a strange problem, because we feel that it might not get implemented 14:48:08 plh: Publish that material can be published into FPWD; even if no intention to move forward with it yet 14:48:33 ... will have to think about each case, but want to avoid moving material off REC track if it will come back 14:49:10 plh: That reminds me maybe I should re-review the publication request I just got from you :) 14:49:13 ack chris 14:49:13 chris, you wanted to ask about direct into issues rather than minutes 14:49:21 chris: My question is about the requirement for minuting 14:49:38 ... in Fonts WG traditional minutes, and sometimes copy resolutions into GH 14:49:57 ... CSSWG has traditional minutes, but have github-bot copy relevant section of issue to GH 14:50:06 ... lastly Audio WG where no traditional minutes are taken at all 14:50:34 ... instead chair says "let's look at issue 1234" and then after discussion the resolution is recorded into the issue by the chair 14:50:44 plh: New Process says that you SHOULD have minutes, not MUST have minutes 14:50:54 ... Need to be able to explain rationale for the decisions is documented 14:51:04 ... if you don't take minutes today, you MUST record the decision 14:51:24 q? 14:51:26 ... and need to make sure the rationale for the decision is properly explained and also recorded 14:51:27 ack jamesn 14:51:27 jamesn, you wanted to ask what if someone needs captions but someone else does not allow live transcript? and to ask how to close out horizontal review issues in the correct way 14:51:34 plh: Process is more clear and flexible on this 14:51:38 vq? 14:51:38 ... than my presentation 14:52:09 jamesn: My question is, what if someone needs live captions but someone else says no recording/captioning 14:52:17 dsinger: It's about recording 14:52:36 plh: You can't retain the live transcripts after the meeting 14:52:40 jamesn: not clear from slides 14:52:55 ACTION plh clarify slides about live captions allowed, just can't keep transcript if objected to 14:53:07 jamesn: Suppose an issue is closed but still on tracker, what's the process for closing? 14:53:15 plh: Not meant to disappear for tracker 14:53:22 ... PR is clarifying what you're meant to do 14:53:36 ... which is ping HRG about issues closed on your side but not in HRG tracker 14:53:37 The horizontal reviewing group will remove the resolution-required label once they agree 14:53:46 plh: we had a few instances with confusion here 14:54:06 plh: If you don't get a response in a reasonable amount of time, can still send a transition request 14:54:16 ... HRGs don't have veto power 14:54:30 jamesn: So if close HRG with amicable resolution 14:54:41 ... but they didn't close their tracker issue? 14:54:47 plh: This is how they keep track of their reviews 14:55:00 ... when WG closes issues on their side, doesn't necessarily get closed on HRG side 14:55:00 You can close your issue, but if you try to remove the label it will just come back automatically 14:55:20 ... so we ask you to reach out to HRG to close their issue; or if they don't want to, to indicate in your issue why they don't want to close the issue 14:55:36 ... sometimes confusion between what chair comments and rest of group 14:55:50 plh: but either way, you can still send in transition request 14:56:01 plh: remember they have a lot of drafts to review 14:56:05 You can leave a comment in *their* issue reminding them 14:56:14 ... system will tell them they should consider closing their issue 14:56:28 ... and as chris mentioned on IRC, you can also comment on their issue and ask to close 14:56:42 plh: but there were instances where the two issue weren't sync, and it led to problems 14:56:46 q? 14:56:48 ack janina 14:56:56 janina: 3 questions 14:57:03 janina: New NOTE process which sounds very interesting to me 14:57:13 ... are we expecting all new NOTEs will start from Draft NOTE status? 14:57:22 plh: No, you are allowed to publish directly to NOTE 14:57:35 janina: That doesn't allow for HR of NOTEs 14:57:41 plh: We don't require horizontal review of NOTEs 14:57:47 dsinger: NOTEs are WG documents 14:57:50 dsinger: not W3C documents 14:58:03 dsinger: if you want to make W3C document, you have to get HR and AC approval 14:58:10 janina: OK, better than what we have now, so can live with it 14:58:21 janina: Next question, about groups wanting to normatively reference metadata schemas 14:58:41 ... Can we make RFC 2119 MUST to ??? 14:58:57 plh: registry is just another tool, not required to be used 14:59:04 ... can still use IANA registry or whatever 14:59:22 ... if you have schema.org reference, Director will check your references and is fine if it's appropriate use of reference 14:59:33 janina: We've seen a few CGs rely on publishing 14:59:42 ... I've seen words like "standard" and "publication" in CGs 14:59:53 ... seems those groups are missing process, and this is a concern 15:00:06 plh: The Process still doesn't govern CGs, so that's why I didn't mention anything on that 15:00:16 ... but we have another project called ClearSpec 15:00:33 ... we're working on retemplating the CG reports to clarify what is/is not endorsed by W3C and is /is not on standards track 15:00:42 ... people can always misunderstand, whatever in SOTD 15:00:50 ... some people will assume W3C logo means W3C endorsement 15:01:00 ... even on REC track, early drafts don't have such endorsement 15:01:14 ... but styling of documents not in WGs, we're changing styling to avoid confusion as much as possible 15:01:16 q? 15:01:22 zaki, close the queue 15:01:26 zakim, close the queue 15:01:26 ok, plh, the speaker queue is closed 15:01:30 dsinger: Fiction of CGs is that they're public things not endorsed or ... of W3C 15:01:46 ack dsinger 15:01:46 dsinger, you wanted to acknowledge the other editor 15:01:47 ... but AB has noticed that a number of CGs are in shadowy area where connected to W3C work but not clearly under Process 15:01:58 ... if any thoughts or advice, please talk to AB 15:02:19 dsinger: Just wanted to acknowledge editors fantasai and Florian 15:02:27 editors++ 15:02:35 dsinger: Also to note there was a major editorial revision of the document, so don't try to diff it 15:02:53 plh: If any questions, never hesitate to contact me 15:03:06 plh: my goal is that you can do the work you want to achieve within the Process 15:03:59 fantasai: If you want diffs, look at changelong. Explains all changes and also has diffs prior to editorial reorg so you can see what's changed 15:04:16 thanks! 15:04:17 dsinger: If you care about Process, please come to CG! Not enough of us, so don't get wide enough range of opinions :) 15:04:54 I have made the request to generate https://www.w3.org/2021/10/21-process-minutes.html fantasai 15:05:33 ProgramMax has left #process 15:06:47 ivan has left #process 15:12:52 slides fixed. 15:16:16 cel has left #process 15:40:06 janina has left #process 15:44:38 I'm logging. I don't understand 'make minu', fantasai. Try /msg RRSAgent help 15:44:43 I have made the request to generate https://www.w3.org/2021/10/21-process-minutes.html fantasai 15:59:59 RRSAgent, bye 15:59:59 I see no action items