13:37:58 RRSAgent has joined #pwe 13:37:58 logging to https://www.w3.org/2021/06/08-pwe-irc 13:38:05 Zakim has joined #pwe 13:38:09 Meeting: PWE 13:38:17 Date: 2021-06-08 13:38:21 Chair: Liz 13:50:33 regrets+ 13:50:47 zakim, prepare meeting 13:50:47 RRSAgent, make logs Public 13:50:48 Meeting: Positive Work Environment CG 13:51:59 regrets+ 13:52:32 Agenda+ Zotero update (Jemma) Criteria for adding resources which include content copyright, authority, frequency + Growth and sustainability plan 13:52:32 Agenda+ CEPC PR https://github.com/w3c/PWETF/pull/171 - review and merge 13:52:32 Agenda+ Survey updates (Tobie - will send materials in advance) 13:52:32 Agenda+ PWE Diversity Fund Committee formation 13:52:33 Agenda+ AOB 13:54:12 Jemma has joined #pwe 14:00:39 present+ 14:00:55 present+ 14:01:13 Liz_Lutgendorff has joined #pwe 14:01:26 Nishad has joined #PWE 14:01:32 present+ 14:03:21 scribe: rhiaro 14:03:23 present+ 14:03:26 sheila has joined #PWE 14:03:39 Topic: Zotero update 14:04:10 Jemma: how are we going to maintain the library, and how to grow the library? 14:04:21 ... I found a great use case from harvard business review, thought it could be added to the PWE zotero library 14:04:27 ... Two questions.. permission to add the resource? 14:04:33 ... I'm comfortable with my capability to do it 14:04:37 ... but it's the group's library 14:04:43 ... what is the process to add? 14:05:03 ... Second, harvard business review requires access, more than 3 free materials. As a university employee I can access them becuase we have subscription 14:05:06 mallory has joined #pwe 14:05:12 ... But if we want to add an article and someone doesn't have access to the subscription 14:05:15 ... how will we deal with that? 14:05:49 ... For the ?? library, the research is done, but for this group the zotero library should continue to grow 14:05:57 ... so what is our reason for growing the library? 14:06:08 Judy has joined #pwe 14:06:09 Liz_Lutgendorff: as well as growing, how about removing things? 14:06:12 ... Any suggestions? 14:06:41 DKA has joined #pwe 14:06:43 mallory: on zotero, how I've handled it with other groups is someone who does have access to a paywalled article pays for it once and then it's placed in storage, which is possible with zotero 14:06:47 ... depends on the license 14:06:50 present+ Dan_Appelquist 14:06:56 https://www.zotero.org/groups/2864452/w3c_pwe/library 14:06:57 ... and possible ot set up with webdav so you don't have to have a zotero subscription, you can set up your own drive 14:07:05 q+ 14:07:06 ... I feel it's fair to pay for the article once and for the people who are collaborating to access the PDF 14:07:34 q? 14:07:44 Sorry I'm new to the various processes and didn't mean to skip the queue 14:07:48 Liz_Lutgendorff: any ability to say access needed or paywall on any of the zotero [..] 14:08:49 Judy: .... emphasise articels that are shareable. If certain resources are critical to note those and make it clear what permissions are 14:08:51 present+ 14:08:58 ... rather than trying to share a document without full permission 14:09:05 current zotero Group Library settings are 1)Public, Closed Membership 14:09:05 2) Anyone can view, only members can edit 14:09:08 ... Suggest to emphaisise ones that are free and open 14:09:24 ... Note: a few of us who wanted to gather and talk about some of the details of managing the library and using the library, getting it out there for the community 14:09:27 ... I got tasked with scheduling that 14:09:31 present+ 14:09:38 ... I haven't been able to yet 14:09:42 ... But great to get some broad direction 14:09:51 q+ 14:09:53 ... also eager to tie that with how do we use this resource for the entire broad w3c community 14:10:29 present+ Léonie (tink) 14:10:31 mallory: we hav eknowledge available that's free and open, but Ithink it may not be one of the goals of this project to uplift research or other resources that are in the public domain or have a specific license 14:10:35 ... seems orthogonal 14:10:45 ... worth figuring out how to pay for the research because its relevant, or to pay for relevant subscriptions 14:10:53 annette_g has joined #pwe 14:11:12 BarbaraH has joined #PWE 14:11:16 ... w3c is such a large organisation that closed access wouldn'tw ork in the sense that somebody could request access to that storage because theyve noticed something and don't want to pay themselves, if it's too large for that then the w3c should pay fees for the subscriptions necessary 14:11:18 ... it's one or the other 14:11:28 ... that would be in alignment with the goal of having this zotero library 14:11:35 Liz_Lutgendorff: that's going into a whole area 14:11:48 ... if we want to start curating this relatively quickly that we see that as a secondary thing, maybe as part of Judy's overall structure 14:12:03 ... in th emean time, possibly default to raising awareness that it's a paid for article and you might not have access, see how that goes 14:12:07 ... and as we develop it further look into paid access 14:12:12 ... I recokon w3m would not go for it 14:12:18 ... we should start small and iterate on what we an add to it later 14:12:22 I suspect there isn't wide demand fwiw 14:12:24 +1 support starting small and iterating 14:12:24 ... I don't want to add complication 14:12:27 ... I'd rather progress this 14:12:28 +1 to progressing 14:12:34 ... see that as another part of the work 14:12:59 ... is it possible to flag on zotero that something requires paid access? 14:13:09 Jemma: I can find out. Not a flag, but when you try to access the article it'll require login 14:13:20 ... Think about indicating you need to pay to access an article? 14:13:22 Liz_Lutgendorff: yes, user friendly 14:13:32 Jemma: I can find out 14:13:37 And so it follows that this means downloading a paywalled article and putting it in shared storage. 14:13:45 Liz_Lutgendorff: getting a process in place and iterating is probably the quickest way to 14:14:07 Jemma: action item for me? 14:14:16 q+ 14:14:20 Liz_Lutgendorff: find if there's a flag, if we can't we live with it 14:14:55 ack Judy 14:14:59 ack mallory 14:15:01 scribe+ 14:15:10 Judy: How easier or hard do people want this to be? 14:15:22 Jemma: That's my question too 14:15:44 +1 to a little vetting 14:15:48 Judy: Let's say you find something you want to share, are people comfortable with that going through some vetting, or is that too difficult, or easy enough 14:16:12 +1 to light vetting 14:16:14 Liz_Lutgendorff: Basically, some vetting, or do some people have carte blanche, or a full review process 14:16:14 q+ 14:16:19 ack j 14:16:38 DKA: I just wanted to say it makes sense to me that there would be some review of anything that's posted 14:16:45 ... similar to reviewing PRs on Github 14:16:50 ... it should be lightweight though 14:17:05 Judy: Lightweight and quick 14:17:10 Liz_Lutgendorff: I agree with that as well 14:17:29 Jemma: I think we need to discuss the details, but we can handle it offline 14:17:55 Liz_Lutgendorff: What are we doing with this library? 14:18:06 Jemma: I gave you a comparison of the Silver library 14:18:15 ... this library is different from that case 14:18:29 ... but we can also discuss this later 14:18:39 Liz_Lutgendorff: Are there any strong feelingso n this, a mission statement for the library 14:18:41 q+ 14:18:45 s/the ?? library/w3c Silver, now WCAG 3 library/ 14:19:01 q+ 14:19:12 annette_g: We might want to have this for people who need resources on understanding when they've been told their in violation of something 14:19:32 I like the idea of guidelines so as not to risk arbitrary application of rules 14:19:36 ... generally, for myself, it's always good to have access to information on positive work environment subjects 14:19:40 ack DKA 14:19:43 ack annette_g 14:20:10 Liz_Lutgendorff: That's a good direction, any other thoughts 14:20:10 [JB finds this very helpful input as to goals of a resource library] 14:20:19 q? 14:20:25 ack BarbaraH 14:20:38 BarbaraH: I look at it as is this a program or strategy 14:20:39 agenda? 14:20:49 ... having the articles in a library, that's a tool 14:21:05 ... to be more proactive, the question becomes educating on specific topics 14:21:12 ... using it as a tool in case of a violation 14:21:29 q+ 14:21:33 ... I was wondering if the library is one component in a strategy on being proactive on DEI initiatives 14:21:37 ack Judy 14:21:45 Judy: I sure hope so! 14:22:02 ... this is something we need to put into place 14:22:17 BarbaraH: When you have a proactive program, you can cite the library 14:22:27 Judy: There can be multiple ways to bring this out 14:22:33 ... different promotion strategies 14:22:41 q+ 14:22:46 ack annette_g 14:23:21 annette_g: I hope this will not be just a substitute for action, reading as substitute 14:23:51 Jemma: I want to understand what is the next step for this 14:24:15 Liz_Lutgendorff: This is mostly going to Judy for the offline discussion, but mainly, what is the library for, what is the process for adding to it 14:24:20 ... it could be reactive and proactive 14:24:45 ... it could increase inclusion, but also as a tool for people to educate themselves in case of a violation or curiousity 14:24:58 ... a short summary of how this will work at a future meeting will be great 14:25:25 zakim, next item 14:25:25 agendum 1 -- Zotero update (Jemma) Criteria for adding resources which include content copyright, authority, frequency + Growth and sustainability plan -- taken up [from tzviya] 14:25:28 Issue: https://github.com/w3c/PWETF/issues/150 14:25:30 zakim, next item 14:25:30 agendum 1 was just opened, wendyreid 14:25:37 PR: https://github.com/w3c/PWETF/pull/171 14:25:43 zakim, close item 1 14:25:43 agendum 1, Zotero update (Jemma) Criteria for adding resources which include content copyright, authority, frequency + Growth and sustainability plan, closed 14:25:46 I see 4 items remaining on the agenda; the next one is 14:25:46 2. CEPC PR https://github.com/w3c/PWETF/pull/171 - review and merge [from tzviya] 14:26:02 Article on building an Inclusive Workplace - Possible framework - https://www.shrm.org/hr-today/news/hr-magazine/0418/pages/6-steps-for-building-an-inclusive-workplace.aspx 14:26:17 Liz_Lutgendorff: Pr is open to add detail about unproductive discussion 14:26:26 hober: I wrote it, so I'm happy to speak to it 14:26:34 ... issue 150 was filed a while ago 14:26:51 ... W3C has existed for 25+ years 14:27:01 ... when it was smaller and everyone knew each other 14:27:39 ... we were able to rely on everyone knowing each other, a shared vision, the original CEPC was much shorter and reflective of that small community 14:27:45 ... that era is in our past 14:27:52 ... not a bad thing, W3C has grown and changed 14:28:19 ... we now are in a phase where we need to capture in writing what we've taken for granted, a shared understanding 14:28:53 ... in particular, over time, we've seen a number of efforts or participants who might have taken advantage of that presumed good faith 14:29:08 ... to engage in well-document forms of anti-social or trollish behaviour 14:29:41 ... it's always been the case that groups have had the ability to control how to make their meetings productive (ie. time boxing) 14:29:56 ... CEPC already has a line about sustained disruption 14:30:00 q+ 14:30:02 ... but this PR fleshes that out a bit 14:30:15 q+ 14:30:44 ... since CEPC already has the line, the chairs are empowered, but this expansion helps with the "rules lawyer" type who might see an absence of detail and take advantage 14:30:51 ... this is my attempt to address that 14:31:02 ... I added some well-known and document behaviours 14:31:15 ... I tried to keep it to the category raised in the issue 14:31:45 ... it defines and adds text making it clear that behaviours like sealioning, gishgalloping, concern trolling, etc 14:31:52 ... aren't welcome 14:32:00 Liz_Lutgendorff: Thanks for spelling them out 14:32:17 hober: It's important to describe them, plus give a term that someone can research 14:32:30 ... I've also included resources in the comments within the code 14:32:34 DKA: +1 to the PR 14:32:46 ... it's necessary and consistent with the approach of the new CEPC 14:32:57 ... explains behaviours, makes expectations clear 14:33:02 +1 what Dan said 14:33:07 ... as a chair this would have been helpful to me 14:33:19 q+ 14:33:25 ... it's good for chairs to know the rules are on their side when exercising chair authority 14:33:31 ... to reorient dicussions 14:33:42 ... I think the references section can be used for these 14:34:00 q? 14:34:03 ... especially for these terms who are familiar with these tersm from the english internet, but others may not be as familiar 14:34:15 ... having references helps underscore that we're not making these things up 14:34:33 ... I don't want to gate the PR, but we should internationalize this a bit 14:34:45 ... translations that are appropriate and contextual 14:34:58 ... I support this PR 14:35:02 ack DKA 14:35:04 ack tink 14:35:09 tink: I think we should merge this PR 14:35:17 chaals has joined #pwe 14:35:37 ... I want to emphasize hober's point that this is not changing anything in the CEPC, it's providing clarity and explanation 14:35:56 ... it's more inclusive and accessible to users to provide clarity on these behaviours 14:36:02 ack Judy 14:36:19 Judy: This was really interesting, my first reaction was oh no more jargon 14:36:31 ... but the definitions really help to explain and capture the meta-behaviours 14:37:05 rrsagent, draft minutes 14:37:05 I have made the request to generate https://www.w3.org/2021/06/08-pwe-minutes.html chaals 14:37:10 ... also agree with making these more internationalized and understandable 14:37:12 Nishad_ has joined #PWE 14:37:17 ... but strongly support adding this information 14:37:17 rrsagent, make log member 14:37:26 q+ 14:37:30 ... procedurally, the CEPC went through multiple layers of review 14:37:43 ... we can incorporate PRs to future revisions 14:37:56 ... but there would be process for updating the formal version of the document 14:38:00 ack annette_g 14:38:09 present+ chaals(2ndHalf) 14:38:11 annette_g: Definitely for making these changes 14:38:22 ... all of those items on that list, are defined in rational wiki 14:38:26 ... it's not just us 14:38:44 hober: In the PR there's links to rational wiki and geek feminism 14:38:53 ... I think it does make sense to surface the links in text 14:38:58 ... I am happy to do that 14:39:07 sheila has joined #pwe 14:39:11 s/yes I learned these new terms today although/yet in reviewing the collection of terms I thought/ 14:39:16 Liz_Lutgendorff: I'm hearing all agreement 14:39:31 ... is there anyone who doesn't think we should go forward with this request 14:39:36 Judy: Just to cycle back 14:39:39 strong +1 to merging this PR. thanks to everyone who has pushed for it. 14:40:04 ... these kinds of terms, because they're so jargon-y, they may be an internationalization barrier 14:40:14 ... is there a way to bridge them 14:40:21 ... to make the more welcoming 14:40:42 hober: I hear the concern, each line describes the behaviour, then references the colloquial term 14:40:52 ... which is in english, but so is the CEPC 14:40:57 ... I'm not sure what else to do 14:41:39 q+ 14:41:44 ... I definitely think there's an argument for expanding some, but trying to make it fit with the same level of detail other items 14:41:55 ... I'm happy to amend them to make them more understandable 14:42:12 Liz_Lutgendorff: I agree, adding more text makes it more difficult 14:42:19 I think you've hit the right balance. 14:42:26 annette_g: I think Tess did a good job of matching the style of the others 14:42:33 q+ to suggest we propose a resolution. 14:42:34 ... the links provide a fair amount of description 14:42:52 [Think that the addition is a net improvement, and we should resolve to merge this] 14:43:00 hober: The only reason I didn't add the links as anchors was I wasn't sure if that would fit with the rest of the CEPC 14:43:07 ... wasn't sure what the etiquette was 14:43:33 +1 to links 14:43:57 tink: suspect it depends if we classify the links as normative references 14:44:08 ... we treat them the same as technical reports 14:44:10 q+ to note we can merge this, then discuss linking... 14:44:18 ... the references are relatively stable and not likely to change 14:44:28 hober: linking to these are informative 14:45:16 +1 to adding informative links. 14:45:18 Liz_Lutgendorff: I think everyone thinks this needs to be a bit more descriptive, and add the links 14:45:26 tink: Let's create a proposal for everyone to vote on 14:45:51 Proposal: On the basis that this Pull Request (PR) provides explanation for an existing part of the CEPC, that it can be further iterated in future, and that the CEPC itself will undergo formal review by the membership before it is published, we should merge this PR. 14:45:54 +1 14:45:56 +1 14:45:57 +1 14:45:59 +1 14:46:00 +1 14:46:01 +1 14:46:03 +1 14:46:03 +100 14:46:12 +1 14:46:16 1 14:46:23 s/1/+1/ 14:46:31 zakim, next item 14:46:31 agendum 2 -- CEPC PR https://github.com/w3c/PWETF/pull/171 - review and merge -- taken up [from tzviya] 14:46:40 zakim, close item 2 14:46:40 I see a speaker queue remaining and respectfully decline to close this agendum, Jemma 14:46:43 +1 14:46:48 agenda? 14:46:59 +1 14:47:19 RESOLVED: On the basis that this Pull Request (PR) provides explanation for an existing part of the CEPC, that it can be further iterated in future, and that the CEPC itself will undergo formal review by the membership before it is published, we should merge this PR. 14:47:26 RESOLUTION: On the basis that this Pull Request (PR) provides explanation for an existing part of the CEPC, that it can be further iterated in future, and that the CEPC itself will undergo formal review by the membership before it is published, we will merge this PR. 14:47:45 zakim, close item 2 14:47:45 I see a speaker queue remaining and respectfully decline to close this agendum, Jemma 14:47:54 zakim, take up next 14:47:54 I see a speaker queue remaining and respectfully decline to close this agendum, Jemma 14:48:11 q? 14:48:14 ack annette_g 14:48:19 ack tink 14:48:19 tink, you wanted to suggest we propose a resolution. 14:48:20 ack chaals 14:48:20 chaals, you wanted to note we can merge this, then discuss linking... 14:48:32 zakim, next item 14:48:32 agendum 3 -- Survey updates (Tobie - will send materials in advance) -- taken up [from tzviya] 14:48:36 zakim, close item 14:48:36 I don't understand 'close item', wendyreid 14:48:37 ack me 14:49:31 Liz_Lutgendorff: Diversity grants, judges should be members, disclose any relationships, and have time to participate 14:49:36 ... keep it light 14:49:47 ... isn't too onerous for the people involved 14:49:55 zakim, next item 14:49:56 agendum 4 -- PWE Diversity Fund Committee formation -- taken up [from tzviya] 14:50:13 Liz_Lutgendorff: Happy to hear any suggestions or volunteers 14:50:25 ... happy to volunteer myself, since I worked on it and I don't know anyone! 14:50:33 q+ 14:50:33 +1 to Liz 14:50:36 ... comments? 14:50:54 ack Jemma 14:51:27 Jemma: I received the email from Tzviya, asking to be one of the members, I would like to be one of the members 14:51:37 ... timeframe works for me 14:52:16 [I am volunteering] 14:52:19 Liz_Lutgendorff: If you really want to volunteer please but your name forward 14:52:27 ... Charles is volunteering 14:52:49 ... we just wanted to limited the people seeing all of the volunteers 14:53:21 wseltzer: I was supporting your nomination! 14:53:32 Liz_Lutgendorff: I'll email everyone and begin planning 14:53:37 ... Jemma, Charles, and Me 14:54:16 Judy: Wendy S's suggestion for a team representation/liaison 14:54:37 ... it will be interesting at least in the first year to have someone helping 14:55:00 Q+. how many application usually we get? 14:55:01 Liz_Lutgendorff: We have the members from W3M as well, that's whats in the proposal 14:55:10 q+ 14:55:14 Judy: Maybe not necessary, but don't need to debate it here 14:55:26 Liz_Lutgendorff: We can have a chat afterwards to see what worked and what didn't 14:55:35 ack Jemma 14:55:45 Jemma: How many applicants do we usually get? 14:55:53 tink: Last year we had just 2 14:55:59 ... previously closer to 10 14:56:25 chaals: I can't recall exactly, it is a few hours of work 14:56:43 Liz_Lutgendorff: I will make it easy for you Jemma, I'll make a spreadshet 14:56:51 ... 2-3 hours max for deciding 14:56:53 ack me 14:57:04 ... there's a lot in the fund, so we'll likely fund most people 14:57:09 ... should be an easy decision 14:57:43 Judy: Having been involved before, allocate more time, they're not always clear-cut and sometimes require some though, or unanticipated questions 14:57:49 chaals: +1 14:58:09 Liz_Lutgendorff: The meeting of the people will be shorter, but we'll review the applications on our own before 14:58:18 ... we'll talk offline to schedule the time needed 14:58:31 agenda? 14:58:46 zakim, next item 14:58:46 agendum 5 -- AOB -- taken up [from tzviya] 14:59:01 Liz_Lutgendorff: No AOB? Let us know if you have anything for the next meeting 14:59:37 sheila has joined #pwe 14:59:37 Nishad_ has joined #pwe 14:59:37 chaals has joined #pwe 14:59:37 BarbaraH has joined #pwe 14:59:37 annette_g has joined #pwe 14:59:37 DKA has joined #pwe 14:59:37 mallory has joined #pwe 14:59:37 Nishad has joined #pwe 14:59:37 Liz_Lutgendorff has joined #pwe 14:59:37 Jemma has joined #pwe 14:59:37 wendyreid has joined #pwe 14:59:37 tzviya has joined #pwe 14:59:37 join_subline has joined #pwe 14:59:37 hober has joined #pwe 14:59:37 ada has joined #pwe 14:59:37 cwilso has joined #pwe 14:59:37 tobie has joined #pwe 14:59:37 tink has joined #pwe 14:59:37 csarven has joined #pwe 14:59:47 rrsagent, make logs public 14:59:50 rhiaro has joined #pwe 14:59:59 rrsagent, make minutes 14:59:59 I have made the request to generate https://www.w3.org/2021/06/08-pwe-minutes.html tzviya 15:00:33 Thanks Liz and Wendy for charing and scribing. 15:47:15 on a github spring cleaning note, there are many, many stale branches in the repo that can almost definitely be deleted. 15:57:09 yes, i need to get to that